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Accepting bidstenderKenya

Repair and Maintenance of Kyocera Copiers at All Kenha Offices and Supply of Related Consumables for a Period of 3 Years

Issued by KENYA NATIONAL HIGHWAY AUTHORITY · via Kenya — e-GP (egpkenya.go.ke)

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Published
26 Oct 2026
Closes
5 Nov 2026, 08:00 UTC
Bid opening
5 Nov 2026, 08:01 UTC
Reference
KENHA/345/0245/2026-27
Location
Kenya
Sector
Facility Management & Cleaning
Type
services

At a glance

KENYA NATIONAL HIGHWAY AUTHORITY in Kenya has published a tender in facility management & cleaning: “Repair and Maintenance of Kyocera Copiers at All Kenha Offices and Supply of Related Consumables for a Period of 3 Years”. Submissions close on 5 November 2026, 9 days from today. Quote reference KENHA/345/0245/2026-27 in any correspondence with the buyer. FreeTender has recorded 24 notices from this buyer since 2026, 17 of them currently open. There are 29 open facility management & cleaning notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Details

REPAIR AND MAINTENANCE OF KYOCERA COPIERS AT ALL KENHA OFFICES AND SUPPLY OF RELATED CONSUMABLES FOR A PERIOD OF 3 YEARS

REPAIR & MAINTENANCE OF KYOCERA COPIERS AT KENHA OFFICES(ALL) & SUPPLY OF RELATED CONSUMABLES

Tender number: KENHA/345/0245/2026-27

Procuring entity: KENYA NATIONAL HIGHWAY AUTHORITY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 150,000

Performance security: 5% of contract value

Technical evaluation: Combination of Both

Evaluation basis: Grand total wise

Bid validity: 210 days

Clarifications until: 30 Oct 2026 08:00 (Nairobi time)

Published: 26 Oct 2026 12:00 (Nairobi time)

Closing: 05 Nov 2026 11:00 (Nairobi time)

Bid opening: 05 Nov 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS - FORM SD1 & SD2 - VALID COPY OF REGISTRATION CERTIFICATE /CERTIFICATE OF INCORPORATION - COPY OF VALID TAX COMPLIANCE CERTIFICATE (TO BE VERIFIED ONLINE) - TENDER SECURITY SHALL BE REQUIRED; THE AMOUNT AND CURRENCY OF THE TENDER SECURITY SHALL BE OF KSHS. 100,000.00 IN THE FORM OF UNCONDITIONAL BANK GUARANTEE FROM A REPUTABLE BANK IN KENYA - VALID COPY OF CR12 FORM ISSUED BY REGISTRAR OF COMPANIES (ISSUED WITHIN THE LAST 6 MONTHS FROM THE TENDER OPENING DATE) - RICES QUOTED SHOULD BE NET INCLUSIVE OF ALL TAXES AND DELIVERY COSTS, MUST BE IN KENYA SHILLINGS AND SHALL REMAIN VALID FOR (140) DAYS FROM THE CLOSING DATE OF THE TENDER. - SUBMISSION OF AUDITED FINANCIAL ACCOUNTS FOR THE LAST THREE YEARS (2025,2024 & 2023). - MINIMUM AVERAGE ANNUAL TURNOVER OF TEN MILLION (10M) KENYA SHILLINGS EQUIVALENT, CALCULATED AS TOTAL CERTIFIED PAYMENTS RECEIVED FOR CONTRACTS IN PROGRESS OR COMPLETED, WITHIN THE LAST TWO (2) YEARS - MUST ATTACH VALID MANUFACTURER’S AUTHORIZATION LETTER - DULY FILLED PRICE AND DELIVERY SCHEDULES - Table Header : - JV MEMBER NAME YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NET WORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE REASON(S) FOR LITIGATION AND AWARD DECISION AMOUNT (KES) Table Footer : - TECHNICAL EVALUATION FORM : TECHNICAL EVALUATION FORM Technical Evaluation Process :

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 24 notices from KENYA NATIONAL HIGHWAY AUTHORITY, going back to July 2026 — 17 of them still open. They buy mostly in Financial & Professional Services, IT & Telecom and Construction & Infrastructure. There are 29 open Facility Management & Cleaning tenders in Kenya. This one closes in 9 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this facility management & cleaning opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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