Provision of Motor Vehicle Insurance Brokarage Services for a Period of 2 Years

PROVISION OF MOTOR VEHICLE INSURANCE BROKARAGE SERVICES FOR A PERIOD OF 2 YEARS

Tender number: KENHA/345/0243/2026-27

Procuring entity: KENYA NATIONAL HIGHWAY AUTHORITY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 450,000

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 210 days

Clarifications until: 30 Oct 2026 17:00 (Nairobi time)

Published: 26 Oct 2026 12:00 (Nairobi time)

Closing: 04 Nov 2026 11:00 (Nairobi time)

Bid opening: 04 Nov 2026 11:15 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORM SD1&2 - COPY OF CERTIFICATE OF INCORPORATION /REGISTRATION (FOR BROKER) - ORIGINAL TENDER SECURITY (VALUE KSHS. 450,000.00) IN THE FORM OF UNCONDITIONAL BANK GUARANTEE FROM A REPUTABLE BANK IN KENYA VALID UP TO 28 DAYS BEYOND THE TENDER VALIDITY PERIOD - VALID LICENSE OF REGISTRATION FROM INSURANCE REGULATORY AUTHORITY (IRA) FOR THE YEAR 2026 (FOR THE BROKER) - CERTIFICATE OF REGISTRATION AS A MEMBER OF ASSOCIATION OF INSURANCE BROKERS OF KENYA (AIBK) FOR THE CURRENT YEAR (2026) (FOR THE BROKER) - COMMITMENT TO TERMS OF ‘A MAXIMUM OF 5 PERCENT EXCESS WHERE THE EMPLOYER’S VEHICLE IS TO BLAME. - EVIDENCE OF HAVING A PHYSICAL LOCATION ATTACH COPY OF LEASE AGREEMENT FROM LANDLORD OR EVIDENCE OF OWNERSHIP (FOR THE BROKER) - EVIDENCE OF EXISTENCE FOR THE LAST FIFTEEN YEARS (FOR THE BROKER) - VALID TAX COMPLIANCE CERTIFICATE (FOR THE BROKER) - CR 12 FORM (ISSUED WITHIN THE LAST SIX 6 MONTHS FROM THE TENDER OPENING DATE (FOR THE BROKER) - ATTACH COPIES OF NATIONAL IDENTIFICATION (ID) OR PASSPORT FOR ALL DIRECTORS /PARTNERS/SOLE PROPRIETOR AND ANY INDIVIDUAL LISTED ON THE CR12( FOR THE BROKER) - THE INSURANCE BROKER MUST PROVIDE ORIGINAL QUOTATIONS FROM THE UNDERWRITER ( CERTIFIED AS TRUE COPY BY THE UNDER WRITTER) - MUST PROVIDE A RECOMMENDATION LETTER FROM THE UNDERWRITER - COPY OF BANK GUARANTEE OF AT LEAST KSHS. 3 MILLION DEPOSITED WITH THE COMMISSIONER OF INSURANCE (PROVIDE CERTIFIED COPY OR CONFIRMATORY LETTER FROM COMMISSIONER OF INSURANCE).(FOR THE BROKER) - PROVIDE A CERTIFIED COPY OF PROFESSIONAL INDEMNITY COVER OF A LIMIT OF AT LEAST KSHS.200 MILLION. (FOR THE BROKER) - COMMITMENT TO TERMS OF ‘NO BLAME NO (FOR THE BROKER)EXCESS. - CURRENT SWORN AFFIDAVIT ON LITIGATION HISTORY (I.E. WITHIN THREE MONTHS OF THE TENDER OPENING DATE), SHALL BE CERTIFIED BY COMMISSIONER OF OATHS OR NOTARIES PUBLIC.(BY THE BROKER) - PROVIDE EVIDENCE OF A PREMIUM TURNOVER OF OVER KSHS. 200 MILLION FOR THE LAST 2 YEARS. CONFIRMATION BY LETTERS OF AWARDS.(FOR THE BROKER) - CERTIFIED POWER OF ATTORNEY AS A CONFIRMATION OF AUTHORIZATION TO SIGN ON BEHALF OF THE TENDERER (FOR THE BROKER) - COMMITMENT LETTER BY THE UNDERWRITTER OF GIVING THEIR PROPOSAL TO ONE BIDDER FOR THIS TENDER - COPY OF CERTIFICATE OF INCORPORATION /REGISTRATION (FOR THE UNDERWRITTER) - COPY OF VALID TAX COMPLIANCE CERTIFICATE (FOR THE UNDERWRITTER) - COPY OF RECENT CR 12 FORM (ISSUED WITHIN THE LAST SIX 6 MONTHS FROM THE TENDER OPENING DATE). (FOR THE UNDERWRITTER) - COPIES OF NATIONAL IDENTIFICATION (ID) OR PASSPORT FOR ALL DIRECTORS/PARTNERS /SOLE PROPRIETOR AND ANY INDIVIDUAL LISTED ON THE CR12 (FOR THE UNDERWRITTER) - EVIDENCE OF HAVING A PHYSICAL LOCATION (FOR THE UNDERWRITTER) (ATTACH COPY OF LEASE AGREEMENT FROM LANDLORD OR EVIDENCE OF OWNERSHIP)

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