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Hotel Conference Package — Lease/Rental of Conference Space and Facilities

Issued by STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · U.S. EMBASSY VIENNA · via SAM.gov — US federal contract opportunities

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Published
27 Oct 2026
Closes
10 Nov 2026, 09:00 UTC
Reference
19AU9027Q0001
Location
AT-9, United States
Sector
Facility Management & Cleaning

At a glance

STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · U.S. EMBASSY VIENNA in United States has published a tender in facility management & cleaning: “Hotel Conference Package — Lease/Rental of Conference Space and Facilities”. Submissions close on 10 November 2026, 14 days from today. Quote reference 19AU9027Q0001 in any correspondence with the buyer. FreeTender has recorded 2 notices from this buyer since 2026, 1 of them currently open. There are 110 open facility management & cleaning notices in United States on FreeTender. Bids are submitted to the buyer through SAM.gov — US federal contract opportunities, not through FreeTender.

Details

STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · U.S. EMBASSY VIENNA is soliciting Hotel Conference Package — Lease/Rental of Conference Space and Facilities. Solicitation number 19AU9027Q0001. Classified under NAICS 721110 — Hotels (except Casino Hotels) and Motels. Product/service code X1AB — LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES. Place of performance: AT-9, USA. Responses are due by 10 November 2026 09:00 UTC. Posted on SAM.gov, the US federal contract opportunities system; registration is required to bid.

The Tri-Mission Vienna is looking for qualified offerors for a hotel conference package: with a minimum of 250-300 sq meters for the main part, smaller room possible for the exclusive lunch, including set-up as detailed below.

  • Date: January 26, 2027
  • Time: 12pm – 8pm
  • Location: Vienna city center (1st district)
  • 2 Parts:
  • Exclusive lunch (in a smaller room) 12:00 – 1:00: 50 persons
  • Setup: sit-down lunch, round tables, white screen or large monitor, projector, 1 microphone, 1 podium
  • F&B: 3-course served lunch plus large mineral water on the table (still and sparkling)
  • Main program 1:00 PM – 8:00 PM: 80 persons
  • Setup: theater style with 80 seats + 30 classroom tables in the back and/or sides (consultation session), white screen, projector, 5 microphones, 1 podium
  • F&B: 1 coffee break within the room/hall, flying buffet with drinks from 6:00pm – 8:00pm (is it possible to move the theater style chairs to give space for the standing networking reception?), high tables within the room/hall

Context for bidders

We hold 2 notices from STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · U.S. EMBASSY VIENNA, going back to September 2026 — 1 of them still open. They buy mostly in Construction & Infrastructure and Facility Management & Cleaning. There are 110 open Facility Management & Cleaning tenders in United States. This one closes in 14 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this facility management & cleaning opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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