Provision of Laptops for Kenha

PROVISION OF LAPTOPS FOR KENHA

Tender number: KENHA/345/0255/2026-27

Procuring entity: KENYA NATIONAL HIGHWAY AUTHORITY

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 100,000

Performance security: 5% of contract value

Technical evaluation: Combination of Both

Evaluation basis: Grand total wise

Bid validity: 210 days

Clarifications until: 03 Nov 2026 11:00 (Nairobi time)

Published: 28 Oct 2026 17:00 (Nairobi time)

Closing: 09 Nov 2026 11:00 (Nairobi time)

Bid opening: 09 Nov 2026 11:02 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS (FORM SD1 & SD2) - COPY OF CERTIFICATE OF INCORPORATION /REGISTRATION - VALID TAX COMPLIANCE CERTIFICATE - CONFIDENTIAL BUSINESS QUESTIONNAIRE DULLY FILLED, SIGNED & STAMPED - VALID COPY OF CR12 FORM ISSUED BY REGISTRAR OF COMPANIES (ISSUED WITHIN THE LAST 6 MONTHS FROM THE TENDER OPENING DATE) - MUST PROVIDE VALID COPY OF ICTA SUPPLIER ACCREDITATION CERTIFICATE IN END-USER COMPUTING DEVICES. - ORIGINAL TENDER SECURITY VALUE OF KSH 100,000.00 IN THE FORM OF UNCONDITIONAL BANK GUARANTEE FROM A REPUTABLE BANK IN KENYA AND VALID FOR 30 DAYS BEYOND THE TENDER VALIDITY PERIOD. - LETTERS OF RECOMMENDATION FROM AT LEAST THREE (3) CORPORATE CLIENTS. (MUST INDICATE DESCRIPTION OF GOODS, AMOUNT, CONTACT PERSON, DATE, TELEPHONE NUMBER /EMAIL) - PRICES QUOTED SHOULD BE NET INCLUSIVE OF ALL TAXES AND DELIVERY COSTS, MUST BE IN KENYA SHILLINGS AND SHALL REMAIN VALID FOR (210) DAYS FROM THE CLOSING DATE OF THE TENDER. - SUBMISSION OF AUDITED FINANCIAL STATEMENTS FOR THE LAST THREE YEARS (2025, 2024 & 2023). - DULY COMPLETED, SIGNED, AND STAMPED FORM OF TENDER - PROVIDE FORMAL ORIGINAL EQUIPMENT MANUFACTURER WARRANTY COMMITMENT LETTER COVERING 3 YEARS ON-SITE SUPPORT AND PARTS REPLACEMENT. - MUST PROVIDE VALID MANUFACTURERS AUTHORIZATION LETTER IN THE MANUFACTURE'S LETTERHEAD - DULLY FILLED SELF DECLARATION FORM - DULLY FILLED PRICE SCHEDULES FORMS - ORIGINAL DETAILED MANUFACTURER BROCHURE/ CATALOGUE - WRITTEN POWER OF ATTORNEY AS A CONFIRMATION OF AUTHORIZATION TO SIGN ON BEHALF OF THE TENDERER - Table Header : - NAME OF THE TENDERER NAME OF THE PERSON DULY AUTHORIZED TITLE OF THE PERSON SIGNING THE TENDER SIGNATURE DATE Table Footer : NOTE: **: IN THE CASE OF THE TENDER SUBMITTED BY A JOINT VENTURE SPECIFY THE NAME OF THE JOINT VENTURE AS TENDERER. **PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES LOCAL LABOUR : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - B. SUB CONTRACTS FROM LOCAL SOURCES : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - C. LOCAL MATERIALS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - D.USE OF LOCAL PLANT AND EQUIPMENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE UNIT COST CURRENCY COMMENTS, IF ANY Table Footer : - E. ADD ANY OTHER ITEMS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - TOTAL COST LOCAL CONTENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - TOTAL COST LOCAL CONTENT PERCENTAGE OF CONTRACT PRICE Table Footer : - TECHNICAL EVALUATION CRITERIA FORM : TECHNICAL EVALUATION CRITERIA FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : SR NO. REQUIREMENTS MINIMUM REQUIREMENTS SUPPLIER RESPONSE 1 QUANTITY 20 2 MAKE SPECIFY 3 MODEL SPECIFY 4 PROCESSOR OPTIONS INTEL CORE ULTRA 7 / 9 (VPRO ENABLED, UP TO 16 CORES, 5.4 GHZ INTEGRATED AI NPU) 5 GRAPHICS (GPU) DEDICATED NVIDIA RTX 500 ADA (4GB GDDR6) OR INTEL ARC GRAPHICS WITH UP TO 77 TOPS AI PERFORMANCE 6 SYSTEM MEMORY UP TO 96GB DDR5, 2 X 48GB CSODIMM (6400MT/S) 7 STORAGE UP TO 2 TB PCIE NVME GEN 5 X4 PERFORMANCE SSD 8 OPERATING SYSTEM GENUINE WINDOWS 11 PRO. (VOLUME LICENCE) 9 OFFICE LATEST MICROSOFT OFFICE (VOLUME LICENCE) 10 DISPLAY 16.0-INCH, 16:10 ASPECT RATIO, ANTI- GLARE (WUXGA IPS 300 NITS MINIMUM / OPTIONAL 4K OLED) 11 PORTS • 2X THUNDERBOLT 4 / USB4 40GBPS (PD 3.0, DP 2.1) • 2X USB- A 3.2 GEN 1 (1X ALWAYS-ON) • 1X HDMI 2.1 (UP TO 4K @ 60HZ) • 1X RJ-45 GIGABIT ETHERNET • 1X 3.5MM HEADPHONE / MIC COMBO 12 NETWORKING/ CONNECTIVITY • INTEL WI-FI 6E /7 AX211 (802.11AX 2X2) • BLUETOOTH 5.3 /5.4 • OPTIONAL 4G LTE WWAN (ESIM / NANO- SIM) 13 CAMERA • 5MP RGB WITH WEBCAM PRIVACY SHUTTER 14 AUDIO • 2 X 2W SPEAKERS (FRONT-TO-DOWN FACING) • DOLBY ATMOS® • DOLBY VOICE® • DUAL- ARRAY MICS 15 BATTERY & POWER • 57 WH OR 75 WH LI- ION INTEGRATED BATTERY • 100W / 135W USB-C SLIM AC ADAPTER 16 MANAGEABILITY & COMPLIANCE INTEL VPRO ENTERPRISE / ESSENTIALS • ENERGY STAR 8.0, EPEAT GOLD, TCO GEN 10 17 SUPPORTED DOCKING USB-C® MOBILE WORKSTATION DOCK / THUNDERBOLT™ 4 MOBILE WORKSTATION DOCK 18 KEYBOARD BACKLIT KEYBOARD, SPILL RESISTANT 19 ACCESSORIES EXECUTIVE BAG (BACKPACK) AND WIRELESS MOUSE 20 SECURITY DISCRETE TRUSTED PLATFORM MODULE (DTPM) 2.0 SMART POWER ON: MATCH- ON-CHIP (MOC) FINGERPRINT READER INTEGRATED WITH POWER BUTTON 21 WARRANTY OEM 3 YEAR WARRANTY 22 BROCHURE MANUFACTURE’S LITERATURE AND DETAILED SPECIFICATIONS (MUST BE ATTACHED) Table Footer : - TECHNICAL EVALUATION FORM - SCORING : TECHNICAL EVALUATION FORM - SCORING Technical Evaluation Process :

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