Supply Delivery and Installation of Multi-Functional Copiers

SUPPLY DELIVERY AND INSTALLATION OF MULTI-FUNCTIONAL COPIERS

Tender number: KENHA/345/0260/2026-27

Procuring entity: KENYA NATIONAL HIGHWAY AUTHORITY

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 50,000

Performance security: 5% of contract value

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 256 days

Clarifications until: 06 Nov 2026 11:00 (Nairobi time)

Published: 28 Oct 2026 15:00 (Nairobi time)

Closing: 11 Nov 2026 11:00 (Nairobi time)

Bid opening: 11 Nov 2026 11:15 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS (FORM SD1 & SD2) - COPY OF CERTIFICATE OF INCORPORATION /REGISTRATION - VALID TAX COMPLIANCE CERTIFICATE - VALID COPY OF CR12 FORM ISSUED BY REGISTRAR OF COMPANIES (ISSUED WITHIN THE LAST 6 MONTHS FROM THE TENDER OPENING DATE) - MUST PROVIDE VALID COPY OF ICTA SUPPLIER ACCREDITATION CERTIFICATE IN END-USER COMPUTING DEVICES. - TENDER SECURITY VALUE OF KSH 50,000.00 IN THE FORM OF UNCONDITIONAL BANK GUARANTEE FROM A REPUTABLE BANK IN KENYA AND VALID FOR 30 DAYS BEYOND THE TENDER VALIDITY PERIOD. - LETTERS OF RECOMMENDATION FROM AT LEAST THREE (3) CORPORATE CLIENTS. (MUST INDICATE DESCRIPTION OF GOODS, AMOUNT, CONTACT PERSON, DATE, TELEPHONE NUMBER /EMAIL) - SUBMISSION OF AUDITED FINANCIAL STATEMENTS FOR THE LAST THREE YEARS (2025, 2024 & 2023). - PROVIDE FORMAL OEM WARRANTY COMMITMENT LETTER COVERING 3 YEARS ON- SITE SUPPORT AND PARTS REPLACEMENT. - MUST PROVIDE VALID MANUFACTURERS AUTHORIZATION LETTER. - ORIGINAL DETAILED MANUFACTURER BROCHURE/ CATALOGUE - Table Header : - NAME OF THE TENDERER NAME OF THE PERSON DULY AUTHORIZED TITLE OF THE PERSON SIGNING THE TENDER SIGNATURE DATE Table Footer : NOTE: **: IN THE CASE OF THE TENDER SUBMITTED BY A JOINT VENTURE SPECIFY THE NAME OF THE JOINT VENTURE AS TENDERER. **PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES LOCAL LABOUR : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - B. SUB CONTRACTS FROM LOCAL SOURCES : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - C. LOCAL MATERIALS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - D.USE OF LOCAL PLANT AND EQUIPMENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE UNIT COST CURRENCY COMMENTS, IF ANY Table Footer : - E. ADD ANY OTHER ITEMS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - TOTAL COST LOCAL CONTENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - TOTAL COST LOCAL CONTENT PERCENTAGE OF CONTRACT PRICE Table Footer : - TECHNICAL EVALUATION FORM : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.