Framework Agreement for Supply and Delivery of Colored Multifunctional Printers- Uninterruptible Power Supply_Ups and Digital Cameras

FRAMEWORK AGREEMENT FOR SUPPLY AND DELIVERY OF COLORED MULTIFUNCTIONAL PRINTERS- UNINTERRUPTIBLE POWER SUPPLY_UPS AND DIGITAL CAMERAS

Tender number: NTSA/922/0036/2026-27

Procuring entity: NATIONAL TRANSPORT AND SAFETY AUTHORITY

Procurement category: Goods

Procurement method: Framework Agreement

Bidding access: Open

Reserved for: AGPO

Framework agreement: Yes

Source of funds: GoK

Performance security: 2% of contract value

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 140 days

Clarifications until: 06 Nov 2026 16:00 (Nairobi time)

Published: 28 Oct 2026 14:00 (Nairobi time)

Closing: 11 Nov 2026 12:00 (Nairobi time)

Bid opening: 11 Nov 2026 12:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - COPY OF CR12 CERTIFICATE NOT MORE THAN 2 MONTHS FROM DATE OF TENDER SUBMISSION SHOWING CURRENT DIRECTORSHIP. CERTIFIED BY COMMISSIONERS OF OATHS. - A COPY OF A VALID SINGLE BUSINESS PERMIT ISSUED BY THE COUNTY GOVERNMENT WHERE THE FIRM IS DOMICILED - ATTACH COLORED MANUFACTURERS BROCHURES OF THE PROPOSED PRODUCT (TO BE USED IN ASSESSING COMPLIANCE TO TECHNICAL SPECIFICATIONS) - VALID TAX COMPLIANCE - POWER OF ATTORNEY CLEARLY INDICATING THE AUTHORIZED PERSON TO SIGN ON BEHALF OF THE TENDERER. NOT APPLICABLE TO SOLE PROPRIETORS - THE BIDDER SHALL CONFIRM THAT ALL GOODS SUPPLIED WILL BE GENUINE AND NEW AND SHALL BE COVERED BY THE SPECIFIED WARRANTY. - Table Header : - NAME OF TENDERER/ JV MEMBER, WHERE APPLICABLE YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NETWORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY: MATTER IN DISPUTE: PARTY WHO INITIATED THE DISPUTE: REASON(S) FOR LITIGATION AND AWARD DECISION TOTAL CONTRACT AMOUNT IN KENYA SHILLING EQUIVALENT Table Footer : INCLUDE DETAILS RELATING TO POTENTIAL BID-RIGGING PRACTICES SUCH AS PREVIOUS OCCASIONS WHERE TENDERS WERE WITHDRAWN, JOINT BIDS WITH COMPETITORS, SUBCONTRACTING WORK TO UNSUCCESSFUL TENDERERS, ETC. TECHNICAL EVALUATION CRITERIA FOR COLORED PRINTERS : TECHNICAL EVALUATION CRITERIA Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - SERIAL NUMBER REQUIREMENT MINIMUM REQUIREMENT SUPPLIER RESPONSE SUPPLIER REMARKS 1 PRINTING AND COPYING FUNCTIONS: PRINT COPY AND SCAN. FIRST PAGE OUT: AS FAST AS 8.0 SEC. TECHNOLOGY: LASER. BLACK PRINT RESOLUTION: UP TO 600 X 600 DPI AND UP TO 38 400 X 600 ENHANCED DPI. COLOUR PRINT RESOLUTION: UP TO 600 X 600 DPI. TECHNOLOGY ENHANCEMENT: IMAGERET 2400. BLACK PRINT SPEED A4 NORMAL: UP TO 33 PPM. COLOUR PRINT SPEED A4 NORMAL: UP TO 33 PPM. BLACK DUPLEX PRINT SPEED A4: UP TO 29 IPM. COLOUR DUPLEX PRINT SPEED A4: UP TO 29 IPM. COPY SPEED A4 BLACK: UP TO 33 CPM. COPY SPEED A4 COLOUR: UP TO 33 CPM. NORMAL PRINT SPEED: UP TO 29 PPM BLACK AND WHITE AND UP TO 26 PPM COLOUR. AUTOMATIC DUPLEX PRINTING: STANDARD. 2 MONTHLY DUTY CYCLE AND VOLUME MAXIMUM MONTHLY DUTY CYCLE: UP TO 50 000 A4 PAGES. RECOMMENDED MONTHLY PAGE VOLUME: 750 TO 4 000 PAGES. 3 PROCESSOR AND CONTROL PANEL PROCESSOR SPEED: 1200 MHZ. CONTROL PANEL: 4.3 INCH CAPACITIVE TOUCHSCREEN SUPPORTING ALL INPUT FUNCTIONS. 4 SCANNING SCANNER TYPE: FLATBED AND AUTOMATIC DOCUMENT FEEDER. SCAN TECHNOLOGY: CONTACT IMAGE SENSOR CIS. SCAN INPUT METHODS: FRONT PANEL SCAN COPY EMAIL OR FILE BUTTONS AND SCAN SOFTWARE. APPLICATION COMPATIBILITY: USER APPLICATIONS VIA TWAIN OR WIA. TWAIN VERSION: VERSION 2.3. DUPLEX ADF SCANNING: NOT AVAILABLE. OPTICAL SCAN RESOLUTION: UP TO 1200 DPI. ADF SCAN RESOLUTION: UP TO 300 DPI FOR COLOUR GREYSCALE AND MONOCHROME. FLATBED SCAN RESOLUTION: UP TO 1200 DPI FOR COLOUR GREYSCALE AND MONOCHROME. SCAN DESTINATIONS: SHAREPOINT ONEDRIVE AND EMAIL. 5 CONNECTIVITY AND NETWORK USB CONNECTIVITY: HI-SPEED USB 2.0. ETHERNET CONNECTIVITY: GIGABIT ETHERNET 10 /100/1000BASE- TX. WIRELESS CONNECTIVITY: IEEE 802.11B/G /N. HOST USB: 1 HOST USB PORT. NETWORK FEATURES: BUILT-IN GIGABIT ETHERNET AND WI-FI 802.11B/G /N. ADDITIONAL NETWORK FEATURES: AUTO- CROSSOVER ETHERNET AND 802.1X AUTHENT ICATION. ADDITIONAL WIRELESS SPECIFICATION: 802.11AC WI-FI 5. USB PRINTER CABLE: STANDARD USB PRINTER CABLE. 6 OPERATING WINDOWS SYSTEM COMPATIBILITY SUPPORT: WINDOWS 10 32- BIT AND 64-BIT WINDOWS 8 AND 8.1 32-BIT AND 64-BIT WINDOWS 7 32- BIT AND 64-BIT WINDOWS VISTA 32-BIT AND 64- BIT AND WINDOWS XP 32- BIT SP2 OR HIGHER. MAC SUPPORT: MAC OS X V10.6 LEOPARD V10.7 LION V10.8 MOUNTAIN LION AND V10.9 MAVERICKS. MOBILE PRINTING: NATIVE PRINT SUPPORT FOR IOS ANDROID AND WINDOWS 8 RT. LINUX SUPPORT: LINUX 9.4 AND 9.5 RED HAT ENTERPRISE LINUX 5.0 WITH PRE-BUILT PACKAGE. SUSE LINUX SUPPORT: VERSIONS 10.3 11.0 11 11.1 AND 11.2. FEDORA SUPPORT: VERSIONS 9 9.0 10 10.0 11.0 11 12 AND 12.0. UBUNTU SUPPORT: VERSIONS 8.04 8.04.1 8.04.2 8.10 9.04 9.10 AND 10.04. DEBIAN SUPPORT: VERSIONS 5.0 5.0.1 5.0.2 AND 5.0.3 VIA AUTOMATIC INSTALLER. OTHER OPERATING SYSTEMS: UX 11 AND SOLARIS 8 AND 9. 7 PAPER INPUT AND OUTPUT MULTIPURPOSE INPUT TRAY: 100 SHEETS. MAIN INPUT TRAY 2: 500 SHEETS. AUTOMATIC DOCUMENT FEEDER: 50 SHEETS. MAIN OUTPUT BIN: 250 SHEETS. REAR OUTPUT BIN: 100 SHEETS. 8 PAPER SIZES TRAY 1 PAPER AND MEDIA TYPES SIZES: A4 A5 A6 B5 JIS 16K 10 X 15 CM JIS SINGLE AND DOUBLE POSTCARDS AND ISO DL ISO C5 AND ISO B5 ENVELOPES. TRAY 2 AND OPTIONAL TRAY 3 PAPER SIZES: A4 A5 A6 B5 JIS 16K 10 X 15 CM JIS SINGLE AND DOUBLE POSTCARDS AND ISO DL ISO C5 AND ISO B5 ENVELOPES. AUTOMATIC DUPLEXER PAPER SIZES: A4 AND B5. SUPPORTED MEDIA TYPES: BOND BROCHURE COLOURED GLOSSY LETTERHEAD PHOTO PLAIN PREPRINTED PREPUNCHED RECYCLED AND ROUGH PAPER. ADDITIONAL MEDIA TYPES: POSTCARDS TRA NSPARENCIES LABELS AND ENVELOPES. 9 PHYSICAL DIMENSIONS AND WEIGHT DIMENSIONS: 18.3 X 18.3 X 20 INCHES. WEIGHT: APPROXIMATELY 52.7 LB. 10 ELECTRICAL REQUIREMENTS INPUT VOLTAGE: 220 TO 240 VAC. VOLTAGE TOLERANCE: PLUS OR MINUS 10 PERCENT. FREQUENCY: 50 HZ. FREQUENCY TOLERANCE: PLUS OR MINUS 3 HZ. 11 ACCESSORIES AND DOCUMENT ATION PRINTER: MULTIF UNCTION PRINTER. TONER CARTRIDGE: BLACK LASERJET CARTRIDGE RATED AT APPROXIMATELY 6000 PAGES. SOFTWARE AND DOCUMENTATIO N: PRINTER DOC UMENTATION AND SOFTWARE ON CD FOR WINDOWS AND MAC OS. INSTALLATION D OCUMENTATION : INSTALLATION GUIDE AND SUPPORT FLYER. WARRANTY DOC UMENTATION: WARRANTY CARD. POWER ACCESSORY: POWER CORD. ADDITIONAL ACCESSORIES: FAX CABLE AND USB CABLE. 12 WARRANTY WARRANTY PERIOD: ONE YEAR. Table Footer : - TECHNICAL EVALUATION CRITERIA FOR UNINTERRUPTIBLE POWER SUPPLY (UPS) : TECHNICAL EVALUATION CRITERIA Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - SERIAL NUMBER REQUIREMENT MINIMUM REQUIREMENT SUPPLIER RESPONSE SUPPLIER REMARK 1 UPS TYPE AND CAPACITY LINE INTERACTIVE UPS WITH A CAPACITY OF 1000VA / 600W AND TOWER FORM FACTOR 2 INPUT AND OUTPUT SPECIFICATIONS INPUT VOLTAGE OF 230V. OUTPUT VOLTAGE OF 230V. PURE SINE WAVE OUTPUT 3 BATTERY AND FEATURES SEALED LEAD ACID MAINTENANCE- FREE BATTERY. S MARTCONNECT SUPPORT. LCD DISPLAY. TYPICAL RECHARGE TIME OF 4 HOURS 4 PHYSICAL AND OPERATING SPECIFICATIONS DIMENSIONS H × W × D OF 225 × 140 × 360 MM. WEIGHT OF 8.0 KG. OPERATING TEMPERATURE OF 0°C TO 40°C 5 WARRANTY ONE YEAR WARRANTY Table Footer : - TECHNICAL EVALUATION CRITERIA FOR DIGITAL CAMERAS : TECHNICAL EVALUATION CRITERIA Technical Evaluation Process :

- Consider for Technical Evaluation:

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