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Accepting bidsrfqKenya

Supply and Delivery of Light Duty Printers and LED Digital Poster Display

Issued by STATE DEPARTMENT FOR FOREIGN AFFAIRS · via Kenya — e-GP (egpkenya.go.ke)

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Published
28 Oct 2026
Closes
6 Nov 2026, 13:00 UTC
Bid opening
6 Nov 2026, 13:01 UTC
Reference
SDFA/745/RFQ/0045/2026-27
Location
Kenya
Sector
IT & Telecom
Type
goods

At a glance

STATE DEPARTMENT FOR FOREIGN AFFAIRS in Kenya has published a request for quotations in it & telecom: “Supply and Delivery of Light Duty Printers and LED Digital Poster Display”. Submissions close on 6 November 2026, 9 days from today. Quote reference SDFA/745/RFQ/0045/2026-27 in any correspondence with the buyer. FreeTender has recorded 40 notices from this buyer since 2026, 23 of them currently open. There are 150 open it & telecom notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Details

SUPPLY AND DELIVERY OF LIGHT DUTY PRINTERS AND LED DIGITAL POSTER DISPLAY

Tender number: SDFA/745/RFQ/0045/2026-27

Procuring entity: STATE DEPARTMENT FOR FOREIGN AFFAIRS

Procurement category: Goods

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 91 days

Clarifications until: 29 Oct 2026 11:00 (Nairobi time)

Published: 28 Oct 2026 13:00 (Nairobi time)

Closing: 06 Nov 2026 16:00 (Nairobi time)

Bid opening: 06 Nov 2026 16:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - VALID TAX COMPLIANCE CERTIFICATE - CERTIFICATE OF INCORPORATION OR BUSINESS REGISTRATION CERTIFICATE - VALID AGPO CERTIFICATE (WHERE APPLICABLE) - KRA PIN CERTIFICATE

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 43212110 MULTIFUNCTION PRINTERS SUPPLY AND DELIVERY OF LIGHT DUTY PRINTERS AND LED DIGITAL POSTER DISPLAY EACH 1

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 40 notices from STATE DEPARTMENT FOR FOREIGN AFFAIRS, going back to October 2026 — 23 of them still open. They buy mostly in Transport & Logistics, Sports, Recreation & Events and Manufacturing & Supply. There are 150 open IT & Telecom tenders in Kenya. This one closes in 9 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this it & telecom opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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