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Tender for Outsourced Cleaning Services

Issued by KARATINA UNIVERSITY · via Kenya — e-GP (egpkenya.go.ke)

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Published
10 Nov 2026
Closes
25 Nov 2026, 09:30 UTC
Bid opening
25 Nov 2026, 09:31 UTC
Reference
KARU/824/0155/2026-27
Location
Kenya
Sector
Facility Management & Cleaning
Type
services

At a glance

KARATINA UNIVERSITY in Kenya has published a tender in facility management & cleaning: “Tender for Outsourced Cleaning Services”. Submissions close on 25 November 2026, 15 days from today. Quote reference KARU/824/0155/2026-27 in any correspondence with the buyer. FreeTender has recorded 33 notices from this buyer since 2026, 8 of them currently open. There are 57 open facility management & cleaning notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Bid security / EMD
KES 100,000
Questions deadline
17 Nov 2026 17:00 (Nairobi time)
Bid validity
120 days
Procurement method
Open tender
Evaluation
Scoring Basis
Funding
GoK

Documents to submit

  • SELF - declaration form - SD 1&2
  • Attached valid KRA tax compliance certificate
  • Attach copy of tender security of KSH. 100,000 from a bank or insurance company valid for 150 DAYS from tender opening
  • Registration/certificate of incorporation
  • Attach a copy of current single business permit from relevant county government
  • Attach valid copy of NSSF compliance certificate
  • Attach a copy of NEMA waste management license certified by an advocate of the HIGH court/ commissioner of oaths
  • Power of attorney signed by all the directors witnessed by an advocate
  • Provide copy of CR12 not MORE THAN SIX (6) months to the date of tender opening and national IDS or passports for the AL
  • Attach copy of SHA compliance certificate or evidence of remmitance of employees SHA contribution

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

TENDER FOR OUTSOURCED CLEANING SERVICES

PROCUREMENT OF OUTSOURCED CLEANING SERVICES

Tender number: KARU/824/0155/2026-27

Procuring entity: KARATINA UNIVERSITY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 100,000

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 120 days

Site visit: THE SITE VISIT WILL BE ON 12/NOVEMBER/2026 STARTING AT 10:30AM IN THE MAIN CAMPUS KAGOCHI

Clarifications until: 17 Nov 2026 17:00 (Nairobi time)

Published: 10 Nov 2026 09:00 (Nairobi time)

Closing: 25 Nov 2026 12:30 (Nairobi time)

Bid opening: 25 Nov 2026 12:31 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - ATTACHED VALID KRA TAX COMPLIANCE CERTIFICATE - ATTACH COPY OF TENDER SECURITY OF KSH. 100,000 FROM A BANK OR INSURANCE COMPANY VALID FOR 150 DAYS FROM TENDER OPENING - REGISTRATION/CERTIFICATE OF INCORPORATION - ATTACH A COPY OF CURRENT SINGLE BUSINESS PERMIT FROM RELEVANT COUNTY GOVERNMENT - ATTACH VALID COPY OF NSSF COMPLIANCE CERTIFICATE - ATTACH A COPY OF NEMA WASTE MANAGEMENT LICENSE CERTIFIED BY AN ADVOCATE OF THE HIGH COURT/ COMMISSIONER OF OATHS - POWER OF ATTORNEY SIGNED BY ALL THE DIRECTORS WITNESSED BY AN ADVOCATE - PROVIDE COPY OF CR12 NOT MORE THAN SIX (6) MONTHS TO THE DATE OF TENDER OPENING AND NATIONAL IDS OR PASSPORTS FOR THE ALL THE DIRECTORS - ATTACH COPY OF SHA COMPLIANCE CERTIFICATE OR EVIDENCE OF REMMITANCE OF EMPLOYEES SHA CONTRIBUTION - SUBMIT A VALID CERTIFIED LICENCES FROM PEST CONTROL PRODUCTS BOARD FOR USE AND OFFERING PEST CONTROL AND FUMIGATION SERVICES - ATTACH A COMMITMENT THAT THE EMPLOYEES WILL BE PAID MINIMUM WAGE AS PER THE MINISTRY OF LABOUR GUIDELINES ON MINIMUM WAGE - ATTACH A COMMITMENT LETTER IN COMPANY’ S LETTERHEAD INDICATING ADHERANCE TO TECHNICAL SPECIFIACTION AS INDICATED IN THE SCHEDULE OF REQUIREMENT - PROVIDE A DULLY SIGNED AND STAMPED SITE VISIT FORM - Table Header : - KEY ACTIVITY NO. INFORMATION/DESCRIPTION Table Footer : - TECHNICAL EVALUATION SCORING CRITERIA : TECHNICAL EVALUATION SCORING CRITERIA Technical Evaluation Process :

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 33 notices from KARATINA UNIVERSITY, going back to September 2026 — 8 of them still open. They buy mostly in Education & Training, IT & Telecom and Agriculture & Food. There are 57 open Facility Management & Cleaning tenders in Kenya. This one closes in 15 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this facility management & cleaning opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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FreeTender mirrors this notice for reference. Verify the details and bid on the official portal.

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