Provision of Comprehensive Medical Insurance Cover for TSC Commissioners and Secretariat Staff

PROVISION OF COMPREHENSIVE MEDICAL INSURANCE COVER FOR TSC COMMISSIONERS AND SECRETARIAT STAFF

SPECIFICATIONS FOR PROVISION MEDICAL INSURANCE COVER FOR TEACHERS SERVICE COMMISSION, COMMISSIONERS AND SECRETARIAT STAFF

Tender number: TSC/722/0022/2026-27

Procuring entity: TEACHERS SERVICE COMMISSION

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 10,000,000

Performance security: 10% of contract value

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 120 days

Joint ventures: Allowed

Clarifications until: 20 Nov 2026 16:00 (Nairobi time)

Published: 10 Nov 2026 16:00 (Nairobi time)

Closing: 24 Nov 2026 10:00 (Nairobi time)

Bid opening: 24 Nov 2026 10:01 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORM SD1&2 - MUST PROVIDE A COPY OF THE CERTIFICATE OF INCORPORATION FROM THE REGISTRAR OF COMPANIES - MUST PROVIDE A VALID ASSOCIATION OF KENYA INSURERS MEMBERSHIP REGISTRATION CERTIFICATE FOR THE YEAR 2026. - MUST PROVIDE THE REGISTRATION CERTIFICATE/PERPETUAL LETTER CERTIFIED BY THE INSURANCE REGULATORY AUTHORITY (IRA) /COMMISSIONER OF INSURANCE TO UNDERTAKE MEDICAL INSURANCE SERVICES FOR THE YEAR 2026. - MUST PROVIDE PROOF OF UNDERWRITING MEDICAL CLASS OF INSURANCE BUSINESS FOR AT LEAST FOUR (4) YEARS AND ABOVE FROM THE DATE OF TENDER SUBMISSION 2022-2025 ATTACH IRA CERTIFIED CERTICATES - AT LEAST 4 MEDICAL INSURANCE CONTRACTS, EACH VALUED AT KSH 100M+ PER YEAR (2022- 2025). ATTACH SIGNED CONTRACTS/LPOS /LSOS SHOWING CLIENT NAME, CONTRACT PERIOD AND ANNUAL PREMIUM VALUE. - PROVIDE A TENDER SECURITY OF KSH 10,000,000 IN THE FORM OF A BANK GUARANTEE FROM A CBK/IRA-REGULATED INSTITUTION, VALID FOR 150 WORKING DAYS FROM TENDER SUBMISSION DATE, IN THE PRESCRIBED FORMAT - MUST SUBMIT AUDITED FINANCIAL STATEMENTS FOR 2024-2025 AND THE AUDITOR'S VALID PRACTICING LICENSE. STATEMENTS MUST BE SIGNED AND STAMPED BY A REGISTERED AUDITOR, ACCOUNTANT, OR AUDIT FIRM. - MUST ATTACH A COPY OF A TAX COMPLIANCE CERTIFICATE VALID UP TO AND INCLUDING THE DATE OF TENDER SUBMISSION. - MUST SUBMIT A COPY OF A BUSINESS PERMIT FOR THE HEAD OFFICE ISSUED BY A COUNTY GOVERNMENT VALID UP TO AND INCLUDING THE DATE OF TENDER SUBMISSION. PAYMENT RECEIPTS AND BANK SLIPS SHALL NOT BE ACCEPTED - MUST SUBMIT CR 12 ISSUED IN NOVEMBER 2026. CR 12 WITH LISTED LIMITED COMPANY /IES SHALL ALSO SUBMIT THE CR 12 ISSUED IN NOVEMBER 2026. - PROVIDE A POWER OF ATTORNEY ON COMPANY LETTERHEAD INDICATING THE TENDER NUMBER AND NAME, AUTHORIZED PERSON'S FULL NAME, DESIGNATION AND SPECIMEN SIGNATURE, WITNESSED BY A COMMISSIONER FOR OATHS. - PROVIDE A LETTER OF UNDERTAKING ON COMPANY LETTERHEAD CITING THE TENDER NUMBER AND NAME, ADDRESSED TO THE COMMISSION SECRETARY, TSC, WITNESSED BY A COMMISSIONER FOR OATHS. - MUST PROVIDE A COMMITMENT LETTER ON A COMPANY LETTERHEAD OF A 24HR OPERATIONAL CALL CENTER. - MUST DEMONSTRATE MEDICAL INSURANCE BUSINESS OF KSH 4B+ IN 2025. ATTACH EVIDENCE FROM IRA INDUSTRY REPORTS AND 2025 AUDITED FINANCIAL STATEMENTS. - PROVIDE A COMMITMENT LETTER ON COMPANY LETTERHEAD SHOWING THE TENDERER'S NAME AND ADDRESS, ADDRESSED TO THE COMMISSION SECRETARY, TSC, COMMITTING TO PROVIDE MEDICAL INSURANCE COVER FOR M+5. - MUST PROVIDE PROOF OF CAPITAL ADEQUACY RATIO OF AT LEAST 110 PERCENT OR 2022- 2025 ON COMPANY LETTERHEAD. ATTACH AND HIGHLIGHT RELEVANT EXTRACTS FROM IRA INDUSTRY REPORTS FOR EACH YEAR - MUST DEMONSTRATE USE OF A ROBUST BIOMETRIC SOLUTION FOR MEMBER IDENTIFICATION AND BENEFIT CONTROL. ATTACH PROOF OF OWNERSHIP OR A VALID OUTSOURCING CONTRACT WHERE APPLICABLE - PROVIDE AN AFFIDAVIT ON LITIGATION OR ARBITRATION HISTORY FOR CONTRACTS IN THE LAST 3 YEARS, ON COMPANY LETTERHEAD, CITING THE TENDER NUMBER AND NAME, WITNESSED BY A COMMISSIONER FOR OATHS. - SUBMIT 2026 REINSURANCE ARRANGEMENTS, INCLUDING THE REINSURANCE APPROVAL AND REINSURANCE COVER NOTE. - BIDDERS MUST PROVIDE A COPY OF THE REGISTRATION CERTIFICATE FROM THE DATA PROTECTION COMMISSIONER AS DATA CONTROLLER VALID UP TO AND INCLUDING THE DATE OF TENDER SUBMISSION. - BIDDERS MUST PROVIDE A COPY OF THE REGISTRATION CERTIFICATE FROM THE DATA PROTECTION COMMISSIONER AS DATA PROCESSOR VALID UP TO AND INCLUDING THE DATE OF TENDER SUBMISSION. - MUST FILL, SIGN AND STAMP THE TENDER INFORMATION FORM ON A COMPANY LETTERHEAD IN THE FORMAT PROVIDED - MUST FILL, SIGN AND STAMP THE CERTIFICATE OF INDEPENDENT TENDER DETERMINATION FORM ON A COMPANY LETTERHEAD IN THE FORMAT PROVIDED - MUST FILL, SIGN AND STAMP THE DECLARATION AND COMMITMENTS TO THE CODES OF ETHICS FORM ON A COMPANY LETTERHEAD IN THE FORMAT PROVIDED

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