Provision of Car Tacking Management Services

PROVISION OF CAR TACKING MANAGEMENT SERVICES

Tender number: KEPDA/51149/0001/2026-27

Procuring entity: KENYA PROCUREMENT AND DISPOSAL AGENCY

Procurement category: Non Consultancy Services

Procurement method: Framework Agreement

Bidding access: Open

Framework agreement: Yes

Source of funds: GoK

Performance security: 10% of contract value

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 210 days

Clarifications until: 18 Nov 2026 09:00 (Nairobi time)

Published: 03 Nov 2026 09:00 (Nairobi time)

Closing: 18 Nov 2026 10:00 (Nairobi time)

Bid opening: 18 Nov 2026 10:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM SD 1&2 - 1. CERTIFICATE OF INCORPORATION OR REGISTRATION. - 2. CR 12 WHERE APPLICABLE PRODUCED IN THE LAST 6 MONTHS. - 3. POWER OF ATTORNEY OF INDIVIDUAL AUTHORIZED TO SIGN DOCUMENTS ON BEHALF OF DIRECTORS. (NOT APPLICABLE TO A SOLE PROPRIETOR FIRM) - 4. VALID TAX COMPLIANCE CERTIFICATE - 5. VALID BUSINESS PERMIT. - 6. DULY FILLED, SIGNED AND STAMPED CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM - TO ESTABLISH THAT THE BIDDER IS NOT IN ANY CONFLICT OF INTEREST. - 7. DULY FILLED, SIGNED AND STAMPED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION – TO DECLARE THAT THE BIDDER HAS COMPLETED THE TENDER WITHOUT COLLUDING WITH OTHER TENDERERS - 8. DULY FILLED, SIGNED AND STAMPED - DECLARATION AND COMMITMENT TO THE CODE OF ETHICS FOR PERSONS PARTICIPATING IN PUBLIC PROCUREMENT AND ASSET DISPOSAL. - 9. FILL, SIGNED AND STAMPED COMMITMENT TO PROVIDE BENEFICIAL OWNERSHIP INFORMATION FORM - 10. ORIGINAL BID BOND/TENDER SECURITY OF KSHS. 500,000 - 11. BIDDERS MUST PROVIDE EVIDENCE OF HAVING SUPPLIED SIMILAR ITEMS IN THE LAST 3 YEARS BY PROVIDING COPIES OF ORDERS AND / OR AWARD LETTERS FROM THE CURRENT MAJOR CLIENTS. - 12. SUBMIT AUDITED ACCOUNTS FOR LAST 3YEARS TO DEMONSTRATE THE CURRENT SOUNDNESS OF THE BIDDER’S FINANCIAL POSITION AND ITS PROSPECTIVE LONG-TERM PROFITABILITY. - 13. SUBMISSION OF DETAILED BANK ACCOUNT INFORMATION INCLUDING A REFERENCE LETTER FROM YOUR BANK INDICATING THE LINES OF CREDIT THAT CAN BE EXTENDED TO THE BIDDER INCLUDING BANK OVERDRAFTS FACILITIES - Table Header : TENDERERS SHOULD PROVIDE THE NAMES AND DETAILS OF THE SUITABLY QUALIFIED CONTRACTOR'S REPRESENTATIVE AND KEY PERSONNEL TO PERFORM THE CONTRACT. THE DATA ON THEIR EXPERIENCE SHOULD BE SUPPLIED USING THE FORM PER-2 BELOW FOR EACH CANDIDATE. TITLE OR POSITION NAME OF CANDIDATE: DURATION OF APPOINTMENT: TIME COMMITMENT: FOR THIS POSITION EXPECTED TIME SCHEDULE FOR THIS POSITION: Table Footer : - NON-PERFORMED CONTRACTS IN ACCORDANCE WITH SECTION III EVALUATION AND QUALIFICATION CRITERIA : FORM CON 2 HISTORICAL CONTRACT NON- PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - STATEMENT YEAR TENDERER'S RESPONSE CONTRACT NON- PERFORMANCE OCCURED DURING THE PERIOD SPECIFIED IN SECTION III, EVALUATION AND QUALIFICATION CRITERIA, SUB-FACTOR. (4B (VI)-A) 2023-2025 Table Footer : F YES , GIVE DETAILS IN TABLE BELOW DETAILS OF NON-PERFORMED CONTRACTS : FORM CON 2 HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - TENDERER/JV'S MEMBER NAME YEAR NON- PERFORMED PORTION OF CONTRACT CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY: ADDRESS OF PROCURING ENTITY: REASON(S) FOR NO NPERFORMANCE: TOTAL CONTRACT AMOUNT Table Footer : - PENDING LITIGATION, IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : FORM CON 2 HISTORICAL CONTRACT NON- PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - STATEMENT TENDERER'S RESPONE THERE IS PENDING LITIGATION IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA, SUB-FACTOR (4B (VI)-B. Table Footer : IF YES GIVE DETAILS BELOW DETAILS OF PENDING LITIGATION : FORM CON 2 HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - TENDERER'S /JV NAME YEAR OF DISPUTE TOTAL CONTRACT AMOUNT (KES) AMOUNT IN DISPUTE (KES) CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE STATUS OF DISPUTE Table Footer : - LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : FORM CON 2 HISTORICAL CONTRACT NON- PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - STATEMENT TENDERER'S RESPONSE IS THERE ANY LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA, SUB-FACTOR 4.6. Table Footer : IF YES PROVIDE DETAILS BELOW DETAILS OF LITIGATION HISTORY : FORM CON 2 HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - TENDERRER / JV NAME YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NET WORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE REASON(S) FOR LITIGATION AND AWARD DECISION (INDICATE MAIN REASON(S) AMOUNT Table Footer : - FORM 3.1- FINANCIAL DATA : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM- FIN - 3 1 FINANCIAL SITUATION AND PERFORMANCE Technical Evaluation Process : - Table Header : STATEMENT OF FINANCIAL POSITION (INFORMATION FROM BALANCE SHEET) YEAR TOTAL ASSETS (TA) TOTAL LIABILITIES (TL) TOTAL EQUITY/NET WORTH (NW) CURRENT ASSETS (CA) CURRENT LIABILITIES (CL) WORKING CAPITAL (WC) CURRENCY Table Footer : - INFORMATION FROM INCOME STATEMENT : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM- FIN - 3 1 FINANCIAL SITUATION AND PERFORMANCE Technical Evaluation Process : - Table Header : - YEAR TOTAL REVENUE (TR) PROFITS BEFORE TAXES (PBT) CURRENCY 20232025 Table Footer : - CASH FLOW INFORMATION : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM- FIN - 3 1 FINANCIAL SITUATION AND PERFORMANCE Technical Evaluation Process : - Table Header : - YEAR CASH FLOW FROM OPERATING ACTIVITIES CURRENCY 20232025 Table Footer : - SOURCES OF FINANCE : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM- FIN - 3 1 FINANCIAL SITUATION AND PERFORMANCE Technical Evaluation Process : - Table Header : - SOURCE OF FINANCE AMOUNT Table Footer : - FINANCIAL DOCUMENT : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM- FIN - 3 1 FINANCIAL SITUATION AND PERFORMANCE Technical Evaluation Process :

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