Accepting bidstenderKenya

Design Setup and Maintenance of a Secure Off-Site Backup System and Support

Issued by COUNTY ASSEMBLY OF SIAYA · via Kenya — e-GP (egpkenya.go.ke)

Published: 11 Nov 2026
Closes: 23 Nov 2026, 09:00 UTC
Bid opening: 23 Nov 2026, 09:15 UTC
Reference: 5011/1334/0022/2026-27
Location: Kenya
Sector: IT & Telecom
Type: services

At a glance

COUNTY ASSEMBLY OF SIAYA in Kenya has published a tender in it & telecom: “Design Setup and Maintenance of a Secure Off-Site Backup System and Support”. Submissions close on 23 November 2026, 11 days from today. Quote reference 5011/1334/0022/2026-27 in any correspondence with the buyer. FreeTender has recorded 13 notices from this buyer since 2026, 13 of them currently open. There are 156 open it & telecom notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Performance security: 1% of contract value
Questions deadline: 18 Nov 2026 17:00 (Nairobi time)
Bid validity: 140 days
Reserved for: AGPO (Women)
Procurement method: Open tender
Evaluation: Scoring Basis
Funding: GoK

Documents to submit

SELF - declaration form - SD1&2
Valid tax compliance certificate (attach copy)
Certificate of incorporation /registration (attach copy)
Audited and signed financial statements for the PAST two (2) years (2022& 2023) (attach copy)
Manufacturer’s authorization letter /authorized re-seller (attach copy)
Certified by office of DATA protection (attach copy)
Certification by ICTA on ICT systems and applications (attach copy)
DATA protection – must be certified by the office of DATA protection as a DATA controller and DATA processor (attach COP
Dully filled form of tender
Duly filled price schedule in the required price format

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

DESIGN SETUP AND MAINTENANCE OF A SECURE OFF-SITE BACKUP SYSTEM AND SUPPORT

Tender number: 5011/1334/0022/2026-27

Procuring entity: COUNTY ASSEMBLY OF SIAYA

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Reserved for: AGPO (Women)

Source of funds: GoK

Performance security: 1% of contract value

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 140 days

Joint ventures: Allowed

Site visit: A SITE VISIT CAN BE CONDUCTED WEEKDAYS, OFFICE HOURS DURING THE TENDERING PERIOD

Clarifications until: 18 Nov 2026 17:00 (Nairobi time)

Published: 11 Nov 2026 16:00 (Nairobi time)

Closing: 23 Nov 2026 12:00 (Nairobi time)

Bid opening: 23 Nov 2026 12:15 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD1&2 - VALID TAX COMPLIANCE CERTIFICATE (ATTACH COPY) - CERTIFICATE OF INCORPORATION /REGISTRATION (ATTACH COPY) - AUDITED AND SIGNED FINANCIAL STATEMENTS FOR THE PAST TWO (2) YEARS (2022& 2023) (ATTACH COPY) - MANUFACTURER’S AUTHORIZATION LETTER /AUTHORIZED RE-SELLER (ATTACH COPY) - CERTIFIED BY OFFICE OF DATA PROTECTION (ATTACH COPY) - CERTIFICATION BY ICTA ON ICT SYSTEMS AND APPLICATIONS (ATTACH COPY) - DATA PROTECTION – MUST BE CERTIFIED BY THE OFFICE OF DATA PROTECTION AS A DATA CONTROLLER AND DATA PROCESSOR (ATTACH COPIES OF CERTIFICATES) - DULLY FILLED FORM OF TENDER - DULY FILLED PRICE SCHEDULE IN THE REQUIRED PRICE FORMAT - DULY FILLED DECLARATION AND COMMITMENT TO THE CODE OF ETHICS - CERTIFICATE OF INDEPENDENT TENDER DETERMINATION - SITE VISIT - DULY FILLED BENEFICIAL OWNERSHIP DISCLOSURE FORM - DULY FIILED AND SIGNED CONFIDENTIAL BUSINESS QUESTIONNAIRE

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 13 notices from COUNTY ASSEMBLY OF SIAYA, going back to November 2026 — 13 of them still open. They buy mostly in IT & Telecom, Financial & Professional Services and Agriculture & Food. There are 156 open IT & Telecom tenders in Kenya. This one closes in 11 days.

Similar IT & Telecom tenders

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this it & telecom opportunity. Always verify the details on the official source.

Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.

Common bidding mistakes to avoid →Writing a winning proposal