Provision of Printing and Photocopying Services in TSC Headquarters 7 Regional and 47 County Offices for One Year

PROVISION OF PRINTING AND PHOTOCOPYING SERVICES IN TSC HEADQUARTERS 7 REGIONAL AND 47 COUNTY OFFICES FOR ONE YEAR

Tender number: TSC/722/0017/2026-27

Procuring entity: TEACHERS SERVICE COMMISSION

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Reserved for: AGPO (Youth)

Source of funds: GoK

Performance security: 1% of contract value

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 120 days

Joint ventures: Allowed

Clarifications until: 23 Oct 2026 16:00 (Nairobi time)

Published: 14 Oct 2026 14:00 (Nairobi time)

Closing: 28 Oct 2026 09:00 (Nairobi time)

Bid opening: 28 Oct 2026 09:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - MUST PROVIDE A COPY OF THE CERTIFICATE OF INCORPORATION/ REGISTRATION FROM THE REGISTRAR OF COMPANIES. - MUST SUBMIT A COPY OF THE TAX COMPLIANCE CERTIFICATE/EXEMPTION CERTIFICATE FROM KRA FOR 2026 THAT IS VALID UP TO AND INCLUDING THE DATE OF TENDER SUBMISSION. - MUST PROVIDE A COPY OF CR 12 FROM THE REGISTRAR OF COMPANIES FOR LIMITED COMPANIES ISSUED IN OCTOBER 2026 OR A COPY OF ID CARDS FOR SOLE PROPRIETORS. - MUST SUBMIT A BUSINESS PERMIT FROM THE COUNTY GOVERNMENT FOR THE YEAR 2026, VALID UP TO AND INCLUDING THE DATE OF TENDER SUBMISSION. - MUST BE A CITIZEN CONTRACTOR WITH ATLEAST 51 PERCENT SHAREHOLDING. HOWEVER, INTERNATIONAL COMPANIES ARE FREE TO BID THROUGH LOCAL REGISTERED COMPANIES UNDER JOINT VENTURE - MUST PROVIDE EVIDENCE OF PHYSICAL ADDRESS ATTACH EVIDENCE IN FORM OF LEASE AGREEMENT VALID UP TO & INCLUDING DATE OF TENDER SUBMISSION & INDICATE THE DATE OF COMMENCEMENT AND EXPIRY OR A TITLE DEED. - MUST SUBMIT COPIES OF AUDITED FINANCIAL STATEMENTS FOR THE LAST TWO (2) YEARS 2024 & 2025 SIGNED AND STAMPED BY A REGISTERED AND RECOGNIZED AUDITOR. - MUST PROVIDE AFFIDAVIT ON LITIGATION HISTORY FOR THE LAST TWO YEARS INCLUDING THIS TENDER NAME AND NUMBER ON COMPANY LETTERHEAD AND WITNESSED BY A COMMISSIONER OF OATHS - MUST SUBMIT POWER OF ATTORNEY ON A COMPANY LETTERHEAD INDICATING TENDER NUMBER & NAME, NAME OF THE REPRESENTATIVE, DESIGNATION, SAMPLE SIGNATURE WITNESSED BY A COMMISSIONER OF OATH - MUST PROVIDE SIMILAR LEASING SERVICES TO ATLEAST 3 CLIENTS WITH 30 OR MORE PRINTERS PER CLIENT IN YR 2024 TO 2026. ATTACH SIGNED CONTRACTS OR LPO LSO SHOWING CLIENT, NO. OF PRINTERS AND CONTRACT YEAR. - MUST DEMONSTRATE OPERATIONAL & ACTIVE PRESENCE IN ATLEAST 6 REGIONS, FORMERLY 8 ADMINISTRATION PROVINCES. ATTACH LEASE AGREEMENTS OR TITLE DEEDS VALID UP AND INCLUDING THE DATE OF TENDER SUBMISSION - MUST SUBMIT A SIGNED AGREEMENT WITH THE MANUFACTURER INDICATING THIS TENDER NUMBER TO MAINTAIN MACHINES PER GUIDELINE USING MANUFACTURER AUTHORIZED PARTS AND BE WITNESSED BY COMMISSIONER OF OATH - MUST SUBMIT BROCHURES FOR PROPOSED MACHINES SHOWING FULL COMPLIANCE WITH TENDER SPECS. HIGHER SPECS MAY BE ACCEPTED ONLY WHERE THEY SUBSTANTIALLY EXCEED REQUIRED PERFORMANCE AND FUNCTIONALITY. - MUST SUBMIT A COPY OF DATA PROCESSOR ISSUED BY THE OFFICE OF DATA PROTECTION VALID UP TO INCLUDING THE DATE OF TENDER SUBMISSION - MUST SUBMIT A COPY OF DATA CONTROLLER ISSUED BY THE OFFICE OF DATA PROTECTION VALID UP TO INCLUDING THE DATE OF TENDER SUBMISSION. - MUST SUBMIT CERTIFICATE OF REGISTRATION FROM THE NATIONAL TREASURY FOR THE AGPO UNDER THE CATEGORY OF YOUTH VALID UP TO INCLUDING DATE OF TENDER SUBMISSION. - MUST FILL, SIGN, STAMP AND UPLOAD THE TENDER SECURING DECLARATION ATTACHED ON A COMPANY LETTERHEAD - MUST FILL, SIGN, STAMP AND UPLOAD THE FORM OF TENDER ATTACHED ON A COMPANY LETTER HEAD - INCASE OF JOINT VENTURE PARTNER, THE YOUTH-OWNED FIRM MUST BE LEAD PARTNER. BOTH MUST SUBMIT SIGNED JV FORM ON JOINT COMPANY LETTERHEAD SPECIFIC TO THIS TENDER & WITNESSED BY A COMMISSIONER FOR OATHS - MUST FILL, SIGN, STAMP AND UPLOAD THE PRICE SCHEDULE ATTACHED ON A COMPANY LETTER HEAD - MUST ATTACH A LETTER OF AUTHORIZATION FROM A MANUFACTURE OF MFPS. THE MANUFACTURER MUST ALSO FILL, SIGN AND STAMP THE MANUFACTURER’S AUTHORIZATION FORM IN THE FORMAT PROVIDED. - Table Header : - KEY ACTIVITY NO. INFORMATION/DESCRIPTION Table Footer : - TECHNICAL EVALUATION CRITERIA : TECHNICAL EVALUATION CRITERIA Technical Evaluation Process :

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