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Accepting bidstenderKenya

Provision of Cleaning Ground Maintenance Garbage Collection and Sanitary Services for Machakos University

Issued by MACHAKOS UNIVERSITY · via Kenya — e-GP (egpkenya.go.ke)

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Published
10 Nov 2026
Closes
23 Nov 2026, 09:00 UTC
Bid opening
23 Nov 2026, 09:15 UTC
Reference
MKSU/832/0082/2026-27
Location
Kenya
Sector
Water & Environment
Type
services

At a glance

MACHAKOS UNIVERSITY in Kenya has published a tender in water & environment: “Provision of Cleaning Ground Maintenance Garbage Collection and Sanitary Services for Machakos University”. Submissions close on 23 November 2026, 13 days from today. Quote reference MKSU/832/0082/2026-27 in any correspondence with the buyer. FreeTender has recorded 32 notices from this buyer since 2026, 4 of them currently open. There are 76 open water & environment notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Bid security / EMD
KES 290,000
Performance security
10% of contract value
Pre-bid meeting
13 Nov 2026 10:00 (Nairobi time) MACHAKOS UNIVERSITY - SUPPLY CHAIN MANAGEMENT BOARD ROOM
Questions deadline
13 Nov 2026 17:00 (Nairobi time)
Bid validity
180 days
Procurement method
Open tender
Evaluation
Yes/ No Basis
Funding
GoK

Documents to submit

  • SELF - declaration form - SD 1&2
  • Certificate of incorporation -attach copy of incorporation/ registration certificate
  • CR12 from registrar of companies for incorporated companiesissued within the last 6months. identity card(s) for all DIRE
  • Attach copy of current valid business permit/license
  • Attach valid tax compliance certificate
  • Written power of attorney to confirm that the tender has BEEN duly signed by the person lawfully authorized where the SI
  • Duly filled signed and stamped certificate of independent tender determination
  • Certificate of pre-tender site visit duly filled stamped and signed by machakos university
  • Attach valid copy of NEMA license for garbage collection and disposal
  • Attach valid copy of NEMA license for sanitary/hazardous waste

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

PROVISION OF CLEANING GROUND MAINTENANCE GARBAGE COLLECTION AND SANITARY SERVICES FOR MACHAKOS UNIVERSITY

REQUEST FOR APPROVAL TO PROCURE PROVISION OF CLEANING, GROUND MAINTENANCE AND SANITARY SERVICES FOR THE FINANCIAL YEAR 2026/2027

Tender number: MKSU/832/0082/2026-27

Procuring entity: MACHAKOS UNIVERSITY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 290,000

Performance security: 10% of contract value

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 180 days

Site visit: 13TH NOVEMBER 2026 FROM 10AM

Pre-bid meeting: 13 Nov 2026 10:00 (Nairobi time) MACHAKOS UNIVERSITY - SUPPLY CHAIN MANAGEMENT BOARD ROOM

Clarifications until: 13 Nov 2026 17:00 (Nairobi time)

Published: 10 Nov 2026 09:00 (Nairobi time)

Closing: 23 Nov 2026 12:00 (Nairobi time)

Bid opening: 23 Nov 2026 12:15 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - CERTIFICATE OF INCORPORATION -ATTACH COPY OF INCORPORATION/ REGISTRATION CERTIFICATE - CR12 FROM REGISTRAR OF COMPANIES FOR INCORPORATED COMPANIESISSUED WITHIN THE LAST 6MONTHS. IDENTITY CARD(S) FOR ALL DIRECTORS INCLUDING FOR SOLE PROPRIETORSHIP/PARTNERSHIP - ATTACH COPY OF CURRENT VALID BUSINESS PERMIT/LICENSE. - ATTACH VALID TAX COMPLIANCE CERTIFICATE - WRITTEN POWER OF ATTORNEY TO CONFIRM THAT THE TENDER HAS BEEN DULY SIGNED BY THE PERSON LAWFULLY AUTHORIZED WHERE THE SIGNATORY IS NOT A DIRECTOR - DULY FILLED SIGNED AND STAMPED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION - CERTIFICATE OF PRE-TENDER SITE VISIT DULY FILLED STAMPED AND SIGNED BY MACHAKOS UNIVERSITY - ATTACH VALID COPY OF NEMA LICENSE FOR GARBAGE COLLECTION AND DISPOSAL. - ATTACH VALID COPY OF NEMA LICENSE FOR SANITARY/HAZARDOUS WASTE - NEMA LETTER OF “NO OBJECTION” FOR CLEANING SERVICES - ATTACH COPY OF VALID LETTER FROM NEMA FOR CLEANING SERVICES - ATTACH CERTIFIED COPY OF VALID CERTIFICATE OF REGISTRATION WITH THE DIRECTORATE OF OCCUPATIONAL SAFETY AND HEALTH SERVICES (DOSH). - PROVIDE A VALID LABOUR INSPECTION CERTIFICATE AND COMPLIANCE FROM THE MINISTRY OF LABOUR CONFIRMING COMPLIANCE WITH MINIMUM LABOUR STANDARDS. - ATTACH EVIDENCE OF PAYMENT OF MINIMUM WAGE FOR THE LAST THREE MONTHS (AUGUST 2026, SEPTEMBER 2026, OCTOBER 2026) PAYROLL OF AT LEAST 60 EMPLOYEES. PAYROLL SHOULD BE CERTIFIED BY THE BANK. - ATTACH A COMMITMENT LETTER SIGNED BY DIRECTORS/AUTHORIZED OFFICER ADDRESSED TO THE VICE CHANCELLOR INDICATING THAT STAFF SALARIES WILL BE PAID ON OR BEFORE 5TH OF EVERY MONTH - ATTACH COPIES OF VALID INSURANCE CERTIFICATES -WIBA II. EMPLOYER’S LIABILITY III.) FIDELITY GUARANTEE (IN THE CASE WHERE A LOSS IS CAUSED BY YOUR EMPLOYEE) - ATTACH A VALID CERTIFIED COPY OF THE SHA /SHIF COMPLIANCE CERTIFICATE - ATTACH CERTIFIED SHA/SHIF RETURNS WITH REMITTANCE PAYROLLS, (JULY 2026, AUGUST 2026 AND SEPTEMBER 2026); (CERTIFIED BY SHA/ SHIF) - ATTACH A VALID CERTIFIED COPY OF THE NSSF COMPLIANCE CERTIFICATE - ATTACH CERTIFIED NSSF RETURNS FOR THE LAST THREE CONSECUTIVE MONTHS WITH REMITTANCE PAYROLLS, (JULY 2026, AUGUST 2026 AND SEPTEMBER 2026) (CERTIFIED BY NSSF) - SUBMISSION OF ORIGINAL BID BOND OF KSH. 290,000.00 INFORM OF BANK GUARANTEE VALID FOR 180 DAYS FROM THE DATE OF TENDER OPENING - ATTACH A LETTER ADDRESSED TO THE VICE CHANCELLOR ALLOWING MACHAKOS UNIVERSITY TO SEEK ENQUIRES FROM THE BANKS, SHA/HMIS, NSSF, PREVIOUS OR EXISTING CLIENTS SERVED AND INSURANCE COMPANIES - PROVIDE COMMITMENT LETTER ADDRESSED TO THE VICE CHANCELLOR SIGNED AND STAMPED, THAT YOU WILL DEPLOY 56 STAFF (53 EMPLOYEES AND THREE SUPERVISORS) DURING THE CONTRACT PERIOD. - PROVIDE A COMMITMENT LETTER ADDRESSED TO THE VICE CHANCELLOR THAT THE BIDDER WILL CONFORM TO THE TERMS OF REFERENCE ATTACHED. - ATTACH DULY FILLED, SIGNED AND STAMPED PDF PRICE SCHEDULE

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 32 notices from MACHAKOS UNIVERSITY, going back to September 2026 — 4 of them still open. They buy mostly in Education & Training, Agriculture & Food and Sports, Recreation & Events. There are 76 open Water & Environment tenders in Kenya. This one closes in 13 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this water & environment opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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