Supply and Delivery of Conference Equipment for the University Hotel
Issued by MACHAKOS UNIVERSITY · via Kenya — e-GP (egpkenya.go.ke)
- Published
- 10 Nov 2026
- Closes
- 17 Nov 2026, 09:00 UTC
- Bid opening
- 17 Nov 2026, 09:05 UTC
- Reference
- MKSU/832/RFQ/0079/2026-27
- Location
- Kenya
- Sector
- Sports, Recreation & Events
- Type
- goods
At a glance
MACHAKOS UNIVERSITY in Kenya has published a request for quotations in sports, recreation & events: “Supply and Delivery of Conference Equipment for the University Hotel”. Submissions close on 17 November 2026, 7 days from today. Quote reference MKSU/832/RFQ/0079/2026-27 in any correspondence with the buyer. FreeTender has recorded 32 notices from this buyer since 2026, 4 of them currently open. There are 188 open sports, recreation & events notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.
Key requirements
Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.
- Questions deadline
- 13 Nov 2026 17:00 (Nairobi time)
- Bid validity
- 30 days
- Reserved for
- AGPO (Youth)
- Procurement method
- Request for Quotation
- Evaluation
- Yes/ No Basis
- Funding
- GoK
Documents to submit
- SELF - declaration form - SD 1&2
- Valid business trading license
- Certificate of incorporation or business registration certificate
- Valid tax compliance or exemption certificate
- Valid AGPO certificate-youth category
To bid on Kenya e-GP
Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.
Details
SUPPLY AND DELIVERY OF CONFERENCE EQUIPMENT FOR THE UNIVERSITY HOTEL
REQUEST FOR PURCHASE OF CONFERENCE EQUIPMENT FOR THE UNIVERSITY HOTEL
Tender number: MKSU/832/RFQ/0079/2026-27
Procuring entity: MACHAKOS UNIVERSITY
Procurement category: Goods
Procurement method: Request for Quotation
Bidding access: Limited (invited / registered suppliers)
Reserved for: AGPO (Youth)
Source of funds: GoK
Technical evaluation: Yes/ No Basis
Evaluation basis: Item wise
Bid validity: 30 days
Clarifications until: 13 Nov 2026 17:00 (Nairobi time)
Published: 10 Nov 2026 09:00 (Nairobi time)
Closing: 17 Nov 2026 12:00 (Nairobi time)
Bid opening: 17 Nov 2026 12:05 (Nairobi time)
Eligibility documents required
- SELF - DECLARATION FORM - SD 1&2 - VALID BUSINESS TRADING LICENSE - CERTIFICATE OF INCORPORATION OR BUSINESS REGISTRATION CERTIFICATE - VALID TAX COMPLIANCE OR EXEMPTION CERTIFICATE - VALID AGPO CERTIFICATE-YOUTH CATEGORY
Schedule of requirements (UNSPSC code, item, unit, quantity)
1 45111616 REQUEST FOR PURCHASE OF CONFERENCE EQUIPMENT FOR THE UNIVERSITY HOTEL GOODS LOT 1
Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.
Context for bidders
We hold 32 notices from MACHAKOS UNIVERSITY, going back to September 2026 — 4 of them still open. They buy mostly in Education & Training, Agriculture & Food and Sports, Recreation & Events. There are 188 open Sports, Recreation & Events tenders in Kenya. This one closes in 7 days.
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Before you bid on this tender
A quick checklist to help you decide whether to bid and prepare a compliant submission for this sports, recreation & events opportunity. Always verify the details on the official source.
- Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
- Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
- Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
- Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
- Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
- Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
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