Procurement of Video Conferencing Solution

PROCUREMENT OF VIDEO CONFERENCING SOLUTION

Tender number: EACC/183/0071/2026-27

Procuring entity: ETHICS AND ANTI-CORRUPTION COMMISSION

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 50,000

Performance security: 10% of contract value

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 120 days

Clarifications until: 17 Nov 2026 17:00 (Nairobi time)

Published: 10 Nov 2026 10:00 (Nairobi time)

Closing: 23 Nov 2026 10:30 (Nairobi time)

Bid opening: 23 Nov 2026 10:31 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS (FORM SD1 & SD2) - MUST SUBMIT VALID TAX COMPLIANCE CERTIFICATE - SUBMIT CERTIFICATE OF REGISTRATION /INCORPORATION - SUBMIT VALID BUSINESS PERMIT - SUBMIT AT LEAST 3 LPOS/SIGNED CONTRACTS IN LAST 3 YEARS FOR SUPPLY OF SIMILAR SOLUTION - SUBMIT TENDER SECURITY OF KSHS 50,000.00 ISSUED BY A REPUTABLE COMMERCIAL BANK LICENSED BY THE CENTRAL BANK . VALID FOR 120 DAYS FROM THE DATE OF TENDER CLOSURE - MUST PROVIDE A CR12 FROM REGISTRAR OF COMPANIES ISSUED WITHIN THE LAST 6 MONTHS FROM THE DATE OF TENDER ADVERTISEMENT - MUST FILL THE PRICE SCHEDULE IN THE FORMAT PROVIDED - Table Header : - NAME OF THE TENDERER NAME OF THE PERSON DULY AUTHORIZED TITLE OF THE PERSON SIGNING THE TENDER SIGNATURE DATE Table Footer : NOTE: **: IN THE CASE OF THE TENDER SUBMITTED BY A JOINT VENTURE SPECIFY THE NAME OF THE JOINT VENTURE AS TENDERER. **PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES LOCAL LABOUR : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - B. SUB CONTRACTS FROM LOCAL SOURCES : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - C. LOCAL MATERIALS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - D.USE OF LOCAL PLANT AND EQUIPMENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE UNIT COST CURRENCY COMMENTS, IF ANY Table Footer : - E. ADD ANY OTHER ITEMS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - TOTAL COST LOCAL CONTENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - TOTAL COST LOCAL CONTENT PERCENTAGE OF CONTRACT PRICE Table Footer : - INTELLIGENT COLLABORATION DISPLAY UNIT : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - SR.NO ITEM DESCRIPTION MINIMUM REQUIREMENT BIDDER RESPONSE BIDDERS COMMENTS 1 SCREEN SIZE MINIMUM 75 INCHES (DIAGONAL) 2 SCREEN TECHNOLOGY INFRARED (IR) TOUCH PANEL OR EQUIVALENT CAPACITIVE MULTI-TOUCH 3 RESOLUTION MINIMUM 4K ULTRA HD (3840 X 2160 PIXELS) 4 TOUCH POINTS MINIMUM 10 SIMULTANEOUS TOUCH POINTS 5 BRIGHTNESS MINIMUM 300 CD/M² 6 CONTRAST RATIO MINIMUM 1200: 1 7 DISPLAY TYPE LED-BACKLIT LCD OR EQUIVALENT, ANTI-GLARE 8 VIEWING ANGLE MINIMUM 178° HORIZONTAL AND VERTICAL 9 INTEGRATED CAMERA MINIMUM 13MP; 120° OR WIDER FIELD OF VIEW; AI AUTO- FRAMING PREFERRED 10 MICROPHONE ARRAY BUILT-IN FAR- FIELD MICROPHONE ARRAY; MINIMUM 5M PICKUP RADIUS 11 BUILT-IN SPEAKERS MINIMUM 2 X 20W INTEGRATED SPEAKERS 12 OPERATING SYSTEM ANDROID 14 13 REMOTE MANAGEMENT, WIRELESS SHARING S UPPORT FOR WONDERCAST SERVER 14 FIRMWARE VERSION V3.5.4000 _260724 15 PROCESSOR (BUILT-IN) MINIMUM OCTA- CORE ARM OR EQUIVALENT 16 RAM (BUILT-IN) MINIMUM 8 GB 17 STORAGE (BUILT- IN) MINIMUM 128 GB EMMC OR SSD 18 WIRELESS CONNECTIVITY WI-FI 5 (802.11 AC) OR WI-FI 6; BLUETOOTH 5.0 OR LATER 19 WIRED CONNECTIVITY MINIMUM 2 X USB 3.0, 1 X USB- C, 1 X HDMI IN, 1 X HDMI OUT, RJ45 ETHERNET 20 VIDEO CONFERENCING APPS COMPATIBILITY WITH WEBEX, ZOOM, MICROSOFT TEAMS 21 INTERACTIVE MARKER PEN (STYLUS) . SOLUTION MUST COME WITH AN INTERACTIVE PEN TO ALLOW FOR WRITING, DRAWING AND ANNOTATING DIRECTLY OVER SHARED PRESENTATIONS WHITEBOARDS AND VIDEO FEEDS 22 MOUNTING SETUP SOLUTION MUST COME WITH BOTH ITS 75INCH ROLLING STAND AND WALL MOUNTING BITS Table Footer : - OPS COMPUTING MODULE : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - SR.NO ITEM DESCRIPTION MINIMUM REQUIREMENT BIDDERS RESPONSE BIDDERS COMMENT 1 FORM FACTOR OPS (OPEN PLUGGABLE SPECIFICATION) MODULE OR EQUIVALENT; COMPATIBLE WITH THE DISPLAY 2 PROCESSOR MINIMUM INTEL CORE I7 (12TH GEN OR LATER) OR AMD EQUIVALENT 3 RAM MINIMUM 16 GB DDR4 4 STORAGE MINIMUM 512 GB SSD (NVME PREFERRED) 5 OPERATING SYSTEM WINDOWS 11 IOT ENTERPRISE SAC OR WINDOWS 11 PRO (GENUINE LICENSE) 6 POWER INPUT DC 19V, MAX 90W (COMPATIBLE WITH HOST DISPLAY) 7 DIMENSIONS APPROX. 195 MM X 180 MM X 30 MM (OPS STANDARD FORM FACTOR) 8 PORTS USB 3.0 X 2 MINIMUM; HDMI OR DISPLAYPORT OUTPUT 9 WIRELESS WI-FI AND BLUETOOTH BUILT-IN OR VIA USB ADAPTER 10 COMPATIBILITY MUST INTEGRATE SEAMLESSLY WITH THE SUPPLIED DISPLAY UNIT VIA OPS SLOT Table Footer : - WIRELESS SHARING DONGLES : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

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