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Maintenance and Support of UPS Battery and Clean Power Systems- Contract Period Will BE Three Years Renewable

Issued by HIGHER EDUCATION LOANS BOARD · via Kenya — e-GP (egpkenya.go.ke)

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Published
9 Nov 2026
Closes
16 Nov 2026, 08:00 UTC
Bid opening
16 Nov 2026, 08:01 UTC
Reference
HELB/820/RFQ/0023/2026-27
Location
Kenya
Sector
Energy & Power
Type
services

At a glance

HIGHER EDUCATION LOANS BOARD in Kenya has published a request for quotations in energy & power: “Maintenance and Support of UPS Battery and Clean Power Systems- Contract Period Will BE Three Years Renewable”. Submissions close on 16 November 2026, 7 days from today. Quote reference HELB/820/RFQ/0023/2026-27 in any correspondence with the buyer. FreeTender has recorded 15 notices from this buyer since 2026, 10 of them currently open. There are 59 open energy & power notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Questions deadline
12 Nov 2026 11:00 (Nairobi time)
Bid validity
120 days
Procurement method
Request for Quotation
Evaluation
Scoring Basis
Funding
GoK

Documents to submit

  • Self-declaration forms - form SD1 & SD2
  • P01-filled and signed tender submission form
  • P02-tender security of KSH 20,000 valid for 120 DAYS from tender opening, or an AGPO certificate accompanied by a tender
  • P03-valid business permit
  • P04-valid tax compliance certificate
  • P05-certificate of incorporation /registration and evidence of at least 7 years’ experience
  • P06-valid NCA certificates in electrical engineering services – category 2 & above
  • P07-valid communications authority of kenya certification
  • P08-valid ICTA certificate in the relevant category, category 2 and above. the applicable category shall be verified BEF
  • P09-signed declaration against corruption and fraudulent practice

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

MAINTENANCE AND SUPPORT OF UPS BATTERY AND CLEAN POWER SYSTEMS- CONTRACT PERIOD WILL BE THREE YEARS RENEWABLE

POWER BACKUP (CLEAN POWER)

Tender number: HELB/820/RFQ/0023/2026-27

Procuring entity: HIGHER EDUCATION LOANS BOARD

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Scoring Basis

Evaluation basis: Item wise

Bid validity: 120 days

Site visit: ANNIVERSRY TOWERS, UNIVERSITY WAY NAIROBI.ICT SITE SURVEY CONTACT:AS PER THE TERMS OF REFERENCE:SITE SURVEY DATES:11TH NOVEMBER 2026 AND 13TH NOVEMBER 2026.

Clarifications until: 12 Nov 2026 11:00 (Nairobi time)

Published: 09 Nov 2026 11:00 (Nairobi time)

Closing: 16 Nov 2026 11:00 (Nairobi time)

Bid opening: 16 Nov 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS - FORM SD1 & SD2 - P01-FILLED AND SIGNED TENDER SUBMISSION FORM. - P02-TENDER SECURITY OF KSH 20,000 VALID FOR 120 DAYS FROM TENDER OPENING, OR AN AGPO CERTIFICATE ACCOMPANIED BY A TENDER SECURING DECLARATION, AS STATED IN THE TOR. - P03-VALID BUSINESS PERMIT. - P04-VALID TAX COMPLIANCE CERTIFICATE. - P05-CERTIFICATE OF INCORPORATION /REGISTRATION AND EVIDENCE OF AT LEAST 7 YEARS’ EXPERIENCE. - P06-VALID NCA CERTIFICATES IN ELECTRICAL ENGINEERING SERVICES – CATEGORY 2 & ABOVE. - P07-VALID COMMUNICATIONS AUTHORITY OF KENYA CERTIFICATION. - P08-VALID ICTA CERTIFICATE IN THE RELEVANT CATEGORY, CATEGORY 2 AND ABOVE. THE APPLICABLE CATEGORY SHALL BE VERIFIED BEFORE TENDER ISSUE. - P09-SIGNED DECLARATION AGAINST CORRUPTION AND FRAUDULENT PRACTICE. - P10-SIGNED DECLARATION CONFIRMING THE FIRM IS NOT DEBARRED FROM PROCUREMENT.

- P11-TR01–TR09 AND TR14: OTHER DETAILS REFER TO THE TERMS OF REFERENCE (MANDATORY EVALUATION AND EVIDENCE)

- P12 TR10: TWO QUALIFYING ASSIGNMENTS, EACH SUPPORTED BY CAPACITY AND SCOPE EVIDENCE, SATISFACTORY CLIENT CONFIRMATION AND A VERIFICATION CONTACT.

- P13-TR11: TWO NAMED MAINTENANCE PERSONNEL WITH CVS, RELEVANT QUALIFICATIONS AND VERIFIABLE MANUFACTURER SERVICE CREDENTIALS COVERING BOTH INSTALLED UPS BRANDS COLLECTIVELY.

- P14 -TR12: TWO NOMINATED TEAM MEMBERS HOLD VERIFIABLE DATA CENTRE IMPLEMENTATION CERTIFICATION. THEY MAY BE THE SAME PERSONNEL AS P13.

- P15-TR13: SIGNED SURVEY REPORT COVERS ALL FOUR SCHEDULED INSTALLATION LOCATIONS, ASSET VERIFICATION, OBSERVED RISKS AND MAINTENANCE ARRANGEMENTS.

- P16-TR14: COMPLETED CONFIDENTIAL BUSINESS QUESTIONNAIRE AND SIGNED THREE-YEAR PRICE SCHEDULE SUBMITTED; MATERIAL EXCLUSIONS DO NOT REMOVE MANDATORY SERVICES. - Table Header : - JV MEMBER NAME YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NET WORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE REASON(S) FOR LITIGATION AND AWARD DECISION AMOUNT (KES) Table Footer : - TECHNICAL EVALUATION TABLE-MAINTENANCE AND SUPPORT OF UPS BATTERY AND CLEAN POWER SYSTEMS- CONTRACT PERIOD WILL BE THREE YEARS RENEWABLE : TECHNICAL EVALUATION TABLE-MAINTENANCE AND SUPPORT OF UPS BATTERY AND CLEAN POWER SYSTEMS- CONTRACT PERIOD WILL BE THREE YEARS RENEWABLE Technical Evaluation Process :

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 15 notices from HIGHER EDUCATION LOANS BOARD, going back to October 2026 — 10 of them still open. They buy mostly in Sports, Recreation & Events, Energy & Power and Facility Management & Cleaning. There are 59 open Energy & Power tenders in Kenya. This one closes in 7 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this energy & power opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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