Budget, Finance and Procurement Specialist

Overview of position Our client manages one of the mission's largest operational technology portfolios, supporting communications, information systems, infrastructure, cybersecurity, end-user support, cloud services, force protection technologies, geospatial services, and telecommunications infrastructure across multiple locations. FTS manages a significant budget covering operational expenditures, capital projects, ICT equipment, software licenses, telecommunications services, maintenance contracts, vendor services, infrastructure projects, consultant services, and contingent support arrangements. The Section coordinates a substantial volume of procurement actions, contract management activities, invoice processing, budget monitoring exercises, and financial planning requirements. The Budget, Finance and Procurement Specialist provides professional-level support and oversight to ensure sound financial management, effective resource utilization, timely procurement of goods and services, proper contract administration, and compliance with United Nations financial and procurement regulations. Role objectives Purpose of the Position The Budget, Finance and Procurement Specialist is responsible for coordinating, monitoring, and supporting all budgetary, financial, procurement, and contract management functions within the Field Technology Section. The position ensures that resources are planned, allocated, monitored, and utilized effectively to support mission priorities while maintaining compliance with financial regulations, procurement policies, and audit requirements. The incumbent also provides analytical support for strategic decision-making related to funding requirements, project implementation, procurement planning, vendor management, and operational sustainability. Justification for the Position The Budget, Finance and Procurement Specialist position is essential to support the growing volume and complexity of resource management activities within the Field Technology Section. FTS manages a substantial operational and capital investment portfolio, including ICT infrastructure, communications systems, software licensing, maintenance contracts, contractor services, and technology modernization projects. Budgetary and procurement decisions directly affect mission readiness, operational continuity, vendor performance, project implementation timelines, and financial compliance. Inadequate professional capacity within this function would increase the risk of procurement delays, funding shortfalls, contract management deficiencies, payment backlogs, and audit observations. The position provides critical professional oversight over budget formulation, financial analysis, procurement planning, vendor management, and project financial governance. It also strengthens business continuity and reduces dependence on a limited number of personnel currently supporting the function. The establishment of this position will enhance accountability, improve resource utilization, strengthen compliance, support timely project implementation, and ensure that critical FTS operations continue to receive the financial and procurement support necessary for successful mandate delivery. Project reporting This role does not have a project reporting. Key competencies Duties and Responsibilities A. Budget Planning and Management - Coordinate the preparation of annual and periodic budget submissions for FTS. - Support development of budget estimates, justifications, and resource requirements. - Monitor budget utilization and expenditure trends across all FTS cost centers. - Review funding requirements for operational and capital projects. - Assist managers in developing accurate budget forecasts. - Monitor implementation of approved budgets and funding allocations. - Identify funding gaps, underutilized resources, and budgetary risks. - Support budget revision exercises and reallocation requirements. - Prepare budget performance reports and financial analyses. - Advise management on budget execution and resource optimization strategies. B. Financial Monitoring and Analysis - Monitor commitments, obligations, expenditures, and available balances. - Conduct financial analysis and resource utilization reviews. - Support monthly and quarterly budget performance monitoring activities. - Analyze expenditure patterns and forecast future requirements. - Identify cost-saving opportunities and resource efficiencies. - Monitor compliance with financial regulations and procedures. - Support financial reconciliation exercises. - Review financial reports and validate funding information. - Prepare analytical summaries and management briefings. Provide financial guidance to FTS managers and project teams. C. Procurement Planning and Coordination - Coordinate mission-wide procurement requirements for FTS. - Consolidate procurement plans from all FTS units. - Ensure timely initiation of procurement actions. - Prepare procurement schedules and acquisition plans. - Monitor procurement lead times and implementation status. - Coordinate procurement requests with Supply Chain and Procurement Divisions. - Track procurement milestones and identify delays. - Ensure procurement activities support operational priorities. - Assist in developing procurement strategies for major technology projects. - Maintain procurement tracking and reporting mechanisms. D. Technical Procurement Support - Coordinate development of technical requirements for ICT equipment and services. - Assist technical units in preparing Statements of Work (SOWs). - Support preparation of Bills of Quantities (BOQ). - Review procurement documentation for completeness and compliance. - Assist in preparation of solicitation documents. - Participate in technical evaluation processes when required. - Coordinate procurement activities related to infrastructure projects and operational support requirements. - Monitor implementation of procurement actions supporting critical operation