RFP for Servers and SAN Switches

RFP for Servers and SAN Switches

RFP for Comprehensive Warranty Support extension of existing Servers and SAN Switches at Odisha State Data Centre (OSDC) Bhubaneswar RFP Enquiry No. : OCAC-NEGP-INFRA-0020-2026-26056 Date : 03-09-2026 RFP for Comprehensive Warranty Support extension of existing Servers and SAN Switches of OSDC Page 2 of 29 DISCLAIMER The information contained in this Tender document or subsequently provided to Bidder(s), whether verbally or in documentary or any other form by Odisha Computer Application Centre (OCAC) or any of their employees is provided to Bidder(s) on the terms and conditions set out in this Tender Document and such other terms and conditions subject to which such information is provided. This Tender is not an agreement and is neither an offer nor invitation by the OCAC to the Bidders or any other person. The purpose of this Tender is to provide interested parties with information that may be useful to them in making their technical and financial offers pursuant to this Tender (the "Bid"). This Tender includes statements, which reflect various assumptions and assessments arrived at by the OCAC in relation to the Project. Such assumptions, assessments and statements do not purport to contain all the information that each Bidder may require. This Tender may not be appropriate for all persons, and it is not possible for the OCAC, to consider the technical capabilities, investment objectives, financial situation and particular needs of each party who reads or uses this Tender. The assumptions, assessments, statements and information contained in this Tender, may not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its own investigations, studies and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this Tender and obtain independent advice from appropriate sources. Information provided in this Tender to the Bidder(s) is on a wide range of matters, some of which depends upon interpretation of law. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. OCAC accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein. OCAC, makes no representation or warranty and shall have no liability to any person, including any Bidder under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this Tender or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the Tender and any assessment, assumption, statement or information contained therein or deemed to form part of this Tender or arising in any way in this Bid Stage. OCAC also accepts no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any Bidder upon the statements contained in this Tender. OCAC may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this Tender. The issue of this Tender does not imply that OCAC is bound to select a Bidder or to appoint the Preferred Bidder, as the case may be, for the Project and OCAC reserves the right to reject all or any of the Bidders or Bids without assigning any reason whatsoever. OCAC reserves all the rights to cancel, terminate, change or modify this selection process and/or requirements of bidding stated in the Tender, at any time without assigning any reason or providing any notice and without accepting any liability for the same. The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bid including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by OCAC or any other costs incurred in connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and OCAC shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by a Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of the Bidding Process. RFP for Comprehensive Warranty Support extension of existing Servers and SAN Switches of OSDC Page 3 of 29 RFP SCHEDULE Sl. No. Items Date & Time 01 Commencement of the bid 03-09-2026 02 Last date and time for Submission of Bid through e-Nivida portal. 23-09-2026 by 02:00 PM 03 Opening of Pre-Qualification (PQ) 23-09-2026 by 04:00 PM 04 Opening of Commercial Bids (CB) To be Informed. RFP for Comprehensive Warranty Support extension of existing Servers and SAN Switches of OSDC Page 4 of 29 Table of Contents 1. Fact Sheet: ................................................................................................. 6 2. Information ................................................................................................ 7 3. Background ................................................................................................ 7 4. Instructions to the Bidders ........................................................................... 7 4.1. General ...................................................................................................... 7 4.2. Compliant Tenders / Completeness of Response ............................................. 7 4.3. Pre-Bid Meeting & Clarifications ................................................................... 8 4.3.1. Issue of Corrigendum .................................................................................. 8 4.4. Key Requirements of the Bid ........................................................................ 8 4

Issued by Odisha Computer Application Centre (OCAC).