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Terms of reference for prospective service provider to bid for provision of resources for arrangement and description of archival records in Qonce archives for a period of twenty-four (24) months.

Issued by Eastern Cape - Sport Recreation Arts and Culture · via eTenders — South Africa (National Treasury)

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Published
9 Oct 2026
Closes
4 Nov 2026, 09:00 UTC
Reference
SCMU14-26/27-0011
Location
King Williams Town, Eastern Cape, South Africa
Sector
IT & Telecom

At a glance

Eastern Cape - Sport Recreation Arts and Culture in King Williams Town, South Africa has published a tender in it & telecom: “Terms of reference for prospective service provider to bid for provision of resources for arrangement and description of archival records in Qonce archives for a period of twenty-four (24) months.”. Submissions close on 4 November 2026, 26 days from today. Quote reference SCMU14-26/27-0011 in any correspondence with the buyer. One document is attached to this notice. FreeTender has recorded 5 notices from this buyer since 2026, 4 of them currently open. There are 141 open it & telecom notices in South Africa on FreeTender. Bids are submitted to the buyer through eTenders — South Africa (National Treasury), not through FreeTender.

Details

Terms of reference for prospective service provider to bid for provision of resources for arrangement and description of archival records in Qonce archives for a period of twenty-four (24) months.

Buyer: Eastern Cape - Sport Recreation Arts and Culture.

Category: Administrative and support activities.

Procurement method: Request for Bid(Open-Tender).

Province: Eastern Cape.

Delivery location: SPORT RECREATION ARTS AND CULTURE, NO. 05 EALES TREET, BUFALLLO ROAD, KING WILLIAMS TOWN, 5601-KING WILLIAMS TOWN CENTRAL-KING WILLIAMS TOWN-5601.

Briefing session: compulsory, 21 October 2026 10:00, at https://teams.microsoft.com/meet/340247859991106?p=aRvmeHuZsf3VyJRvXW.

Special conditions: 1. MANDATORY REQUIREMENTS  Fully completed and signed SBD1 must be attached,  Fully completed and signed SBD4 must be attached, a false declaration will result in disqualification (par. 2.4 disclosure must align with subsection 2.4.1 and director‘s information on Central Supplier Database CSD)  Fully completed and signed SBD6.1 must be attached  The bidders must submit a fully costed proposal for a period of twenty-four (24) months at minimum, covering the scope of work and the deliverables.

Published: 09 October 2026.

Closing date: 04 November 2026 11:00 (South African time).

Tender documents:

- BID DOC -0011-.pdf

Source: National Treasury eTenders portal (www.etenders.gov.za); the same notice is published as Open Contracting (OCDS) data.

Context for bidders

We hold 5 notices from Eastern Cape - Sport Recreation Arts and Culture, going back to September 2026 — 4 of them still open. They buy mostly in Construction & Infrastructure, IT & Telecom and Financial & Professional Services. There are 141 open IT & Telecom tenders in South Africa. This one closes in 26 days.

Documents

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this it & telecom opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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