Supply of Fuel and Lubricants Using Fuel Card System

SUPPLY OF FUEL AND LUBRICANTS USING FUEL CARD SYSTEM

Tender number: NTSA/922/0028/2026-27

Procuring entity: NATIONAL TRANSPORT AND SAFETY AUTHORITY

Procurement category: Goods

Procurement method: Framework Agreement

Bidding access: Open

Framework agreement: Yes

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 154 days

Clarifications until: 23 Oct 2026 17:00 (Nairobi time)

Published: 16 Oct 2026 11:00 (Nairobi time)

Closing: 29 Oct 2026 11:00 (Nairobi time)

Bid opening: 29 Oct 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - A DULY COMPLETED, SIGNED AND DATED FORM OF TENDER IN THE PRESCRIBED FORMAT, CONFIRMING THE TENDERER'S OFFER TO SUPPLY THE REQUIRED FUEL AND LUBRICANTS IN ACCORDANCE WITH THE TENDER DOCUMENT. - A VALID TAX COMPLIANCE CERTIFICATE ISSUED BY THE KENYA REVENUE AUTHORITY (KRA) - A VALID LICENCE ISSUED BY THE ENERGY AND PETROLEUM REGULATORY AUTHORITY (EPRA) AUTHORISING THE TENDERER TO UNDERTAKE THE RELEVANT PETROLEUM BUSINESS ACTIVITY AS APPLICABLE - A VALID BUSINESS LICENCE OR PERMIT APPLICABLE TO THE TENDERER'S OPERATIONS, ISSUED BY THE COUNTY GOVERNMENT

- FUEL STATION NETWORK: A DULY COMPLETED LIST OF THE FUEL STATIONS FORMING PART OF THE PROPOSED FUEL-CARD NETWORK, INDICATING THE STATION NAME AND LOCATION.

- FUEL CARD SYSTEM DESCRIPTION A DULY COMPLETED TECHNICAL DESCRIPTION OF THE PROPOSED FUEL-CARD SYSTEM DEMONSTRATING THE MANDATORY FEATURES SPECIFIED IN THE TECHNICAL SPECIFICATIONS - A DULY SIGNED POWER OF ATTORNEY, LETTER OF AUTHORITY, BOARD RESOLUTION OR OTHER ACCEPTABLE DOCUMENTARY EVIDENCE DEMONSTRATING THE AUTHORITY OF THE PERSON SIGNING THE TENDER.. - SUBMIT A SIGNED DECLARATION STATEMENT THAT THE PERSON/TENDERER IS NOT DEBARRED IN THE MATTER OF THE PUBLIC PROCUREMENT AND ASSET DISPOSAL ACT 2015. (NON-DEBARMENT SELF-DECLARATION FORM). - SUBMIT A SIGNED SELF-DECLARATION THAT THE PERSON/TENDERER WILL NOT ENGAGE IN ANY CORRUPT OR FRAUDULENT PRACTICE. (ANTI-CORRUPTION SELF-DECLARATION FORM). - MUST SUBMIT A DULLY FILLED CONFIDENTIAL BUSINESS QUESTIONNAIRE (TENDERER’S ELIGIBILITY- CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM) - ATTACH CURRENT CR 12 (RECENT 12 MONTHS) FOR LIMITED COMPANIES ISSUED BY REGISTRAR OF COMPANIES OR COPIES OF NATIONAL IDENTITY CARDS FOR SOLE PROPRIETORS AND PARTNERSHIPS. - DULY COMPLETED, SIGNED AND STAMPED PRICE SCHEDULE - Table Header : - NAME OF TENDERER/ JV MEMBER, WHERE APPLICABLE YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NETWORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY: MATTER IN DISPUTE: PARTY WHO INITIATED THE DISPUTE: REASON(S) FOR LITIGATION AND AWARD DECISION TOTAL CONTRACT AMOUNT IN KENYA SHILLING EQUIVALENT Table Footer : INCLUDE DETAILS RELATING TO POTENTIAL BID-RIGGING PRACTICES SUCH AS PREVIOUS OCCASIONS WHERE TENDERS WERE WITHDRAWN, JOINT BIDS WITH COMPETITORS, SUBCONTRACTING WORK TO UNSUCCESSFUL TENDERERS, ETC. TECHNICAL EVALUATION CRITERIA : TECHNICAL EVALUATION CRITERIA Technical Evaluation Process :

- Consider for Technical Evaluation:

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.