Supply Configuration Installation and Commissioning of Internal Audit Software

SUPPLY CONFIGURATION INSTALLATION AND COMMISSIONING OF INTERNAL AUDIT SOFTWARE

PROCUREMENT OF AUDIT SOFTWARE

Tender number: HRMPEB/918/RFP/0114/2026-27

Procuring entity: HUMAN RESOURCE MANAGEMENT PROFESSIONAL EXAMINATION BOARD

Procurement category: Non Consultancy Services

Procurement method: Request for Proposal

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Combination of Both

Evaluation basis: Item wise

Bid validity: 90 days

Clarifications until: 17 Nov 2026 10:00 (Nairobi time)

Published: 13 Nov 2026 16:55 (Nairobi time)

Closing: 20 Nov 2026 11:00 (Nairobi time)

Bid opening: 20 Nov 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - SUBMIT A COPY OF CERTIFICATE OF INCORPORATION/REGISTRATION FROM THE REGISTRAR OF COMPANIES - SUBMIT A COPY OF VALID TAX COMPLIANCE CERTIFICATE FROM KRA - SUBMIT COPY OF COMPANY REGISTRATION (CR12) FOR LIMITED COMPANIES OR EQUIVALENT OFFICIAL COMPANY OWNERSHIP PARTICULARS FOR LIMITED COMPANIES - SUBMIT A COPY OF CURRENT SINGLE BUSINESS PERMIT FROM A COUNTY GOVERNMENT - BIDDERS MUST SUBMIT A VALID AUTHORISATION AND ACCREDITATION CERTIFICATE FROM THE SOFTWARE DEVELOPER OR MANUFACTURER CONFIRMING THAT THE TENDERER IS AUTHORISED TO SUPPLY INTALL AND CONFIGURE SOFTWARE - VALID REGISTRATION CERTIFICATE ISSUED BY THE OFFICE OF THE DATA PROTECTION COMMISSIONER (ODPC) AS A DATA CONTROLLER AND DATA PROCESSOR UNDER THE DATA PROTECTION ACT, 2019 - BIDDERS MUST SUBMIT AN AFFIDAVIT THAT THE TENDERER IS NOT INSOLVENT, IN- RECEIVERSHIP, BANKRUPT OR IN THE PROCESS OF BEING WOUND UP CERTIFIED BY COMMISSIONER OF OATHS OR AN ADVOCATE - DULY COMPLETED AND SIGNED TENDER SUBMISSION FORM/FORM OF TENDER PREPARED ON THE LETTERHEAD OF THE BIDDER - DULY COMPLETED AND SIGNED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION, CONFIRMING THAT THE BID HAS BEEN INDEPENDENTLY PREPARED AND SUBMITTED WITHOUT COLLUSION - DULY COMPLETED AND SIGNED SELF- DECLARATION FORMS AND TENDERER ELIGIBILITY DECLARATION. - DULY COMPLETED AND SIGNED TENDER- SECURING DECLARATION, WHERE APPLICABLE UNDER THE SELECTED PROCUREMENT METHOD AND THE PRESCRIBED TENDER DOCUMENT. - COPIES OF VALID IDENTIFICATION DOCUMENTS OF THE PROPRIETOR OR AUTHORIZED SIGNATORY. - EVIDENCE OF AUTHORITY OF THE PERSON SIGNING THE TENDER TO LEGALLY BIND THE BIDDING ENTITY, THROUGH A POWER OF ATTORNEY, BOARD RESOLUTION, WRITTEN AUTHORIZATION - SUBMIT AUTHORITY TO SEEK REFERENCE FROM THE BIDDER’S BANK AND REFERENCES SHARED. ADDRESSED TO THE CEO, HRMPEB - Table Header : - KEY ACTIVITY NO. INFORMATION/DESCRIPTION Table Footer : - TECHNICAL EVALUATION TABLE : TECHNICAL EVALUATION FORM - SCORING Technical Evaluation Process :

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.