Request for quotes for Preventive Maintenance services for Consular Interview Audio System
Issued by STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · AMERICAN CONSULATE CAPE TOWN · via SAM.gov — US federal contract opportunities
- Published
- 27 Aug 2026
- Closes
- 22 Sept 2026, 08:00 UTC
- Reference
- 19SF2026Q0018
- Location
- ZA-WC, South Africa
- Sector
- Financial & Professional Services
Details
STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · AMERICAN CONSULATE CAPE TOWN is soliciting Request for quotes for Preventive Maintenance services for Consular Interview Audio System. Solicitation number 19SF2026Q0018. Classified under NAICS 811210 — Electronic and Precision Equipment Repair and Maintenance . Product/service code J059 — MAINT-REP OF ELECT-ELCT EQ. Place of performance: ZA-WC, USA. Responses are due by 22 September 2026 08:00 UTC. Posted on SAM.gov, the US federal contract opportunities system; registration is required to bid.
The U.S. Consulate General Cape Town, South Africa, invites quotations under Solicitation No. 19SF2026Q0018 for the provision of Preventive Maintenance Services for the Consular Interview Audio System. The Government intends to award a firm-fixed-price contract consisting of a base year plus four (4) option years to the responsible offeror submitting the lowest-priced, technically acceptable quotation. The complete solicitation package is attached to this notice. Interested vendors are responsible for reviewing the solicitation package in its entirety and complying with all instructions, requirements, and submission procedures contained therein. A mandatory pre-quotation conference and site visit will be held on Tuesday, September 15 2026, at 10:00 (SAST) at the U.S. Consulate General Cape Town. Vendors are specifically advised to carefully review the cover letter contained in the attached solicitation package for the mandatory site visit access requirements, including the attendee and vehicle information that must be submitted by the stated deadline. Failure to comply with these requirements will result in denial of access to the pre-quotation conference and site visit. Quotations must be submitted electronically to [contact details removed] no later than Tuesday, September 22, 2026, at 10:00 (SAST). Offerors must submit all documents required by the solicitation and be registered in the System for Award Management (SAM) at www.sam.gov at the time of quotation submission in accordance with FAR 4.1102. Quotations that do not comply with the solicitation requirements may be determined ineligible for award.
Context for bidders
We hold 2 notices from STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · AMERICAN CONSULATE CAPE TOWN, going back to August 2026 — 2 of them still open. They buy mostly in Construction & Infrastructure and Financial & Professional Services. There are 18 open Financial & Professional Services tenders in South Africa. This one closes in 15 days.
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Before you bid on this tender
A quick checklist to help you decide whether to bid and prepare a compliant submission for this financial & professional services opportunity. Always verify the details on the official source.
- Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
- Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
- Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
- Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
- Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
- Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
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