Request for Proposal (RFP) for “Portal Development” for the upcoming Education RBSM event

Request for Proposal (RFP) for “Portal Development” for the upcoming Education RBSM event

SERVICES EXPORT PROMOTION COUNCIL 417, 4TH FLOOR, PRIME TOWERS, PLOT NO. 79 & 80, Pocket F, Okhla Phase I, New Delhi-110020. Phone: [contact details removed] Email: [contact details removed] Web: www.servicesepc.org 27th Jan, 2026 TENDER NOTICE Tender Reference No.: SEPC/Tender/VIDYARATHI/2025-26/02 Tender for “Portal Development” for the upcoming Education RBSM event “ SEPC invites sealed bids from reputed Indian professional Website/Portal Development agencies for Portal Development for the Education RBSM Event “Vidyarathi”, scheduled on 17–18 March 2026 at New Delhi. 1. Introduction Particulars Details Project Title Vidyarathi Website / Portal Development Organization Services Export Promotion Council (SEPC) Tender Reference No. SEPC/Tender/Vidyarathi/2025-26/01 Date of Issue 27 January 2026 Event Dates 17–18 March 2026 Event Location New Delhi 2. Objective The objective of this project is to design, develop, deploy, and maintain a comprehensive web portal for the Vidyarathi Event, enabling seamless registrations, B2B (Pre ‑Event Meeting Scheduling), stall booking, payment processing, and data management , along with robust post‑event MIS and reporting. 3. Scope of Work A. Development of Microsite / Portal • Responsive Landing Page (desktop & mobile) • Online Registration Modules for: o Buyers o Exhibitors o For Academia/Institutions o For Non-Academia/Corporates o Others • Automated Proforma Invoice generation for Exhibitors • Admin Panel with approval & moderation mechanism • Stall selection and booking mechanism • Database creation, hosting & management • Secure online payment gateway integration • Role‑based access control (Admin / Exhibitor / Buyer / Visitor) B. BSM (Buyer–Seller Meet) Software • Pre‑event appointment scheduling system • Buyer & Exhibitor profile management • Automated meeting calendar & notifications • Feedback and rating mechanism • Meeting tracking dashboard • MIS reports (pre‑event, during event & post‑event) C. Infrastructure & Hardware Support • Supply and deployment of 50 tablets for buyers and sellers. • Printers and allied peripherals. • Display panel as per venue dimension. • Central servers and structured cabling. • Power backup systems and accessories for uninterrupted operations. C..1 Network & Connectivity • Design and deployment of optimized network architecture to manage peak loads. • Reliable internet connectivity with on-site monitoring. • Zero-downtime assurance during event hours. C.2 Technical & On-Ground Support • Complete deployment, testing, live operations, and dismantling. • Dedicated on-site technical team for real-time troubleshooting. • Helpdesk support for delegates and organizers. • Overall coordination with SEPC and venue authorities. 4. Website Content Structure (Indicative) • About the Event • Speaker Details • Participating Countries • Stall Dimensions & Booking Details • Venue Information • Summit Highlights • Visa & Travel Information (conference venue, visa, travel) • Sponsorship Opportunities • Delegate Registration • Organizing Committee Members • Academic Committee Members • Exhibition Committee Members • Mobile App Integration Links (Android / iOS) • QR Code generation for all the participants 5. Deliverables • UI/UX design mock‑ups and wireframes • Functional prototype • Fully developed and tested portal • Source code and deployment on SEPC‑approved server • Technical documentation & user manuals • Training sessions for SEPC staff • Post‑deployment support during the event 6. Eligibility Criteria Bidders must fulfill the following criteria: • Minimum 5 years of experience in website/portal development • Proven expertise in event, education, or healthcare‑related portals • Dedicated team of qualified developers, designers & project managers • Financially stable organization with a sound track record • Minimum 3 client references of similar projects • Valid GST Registration • Operational office located in Delhi / NCR 7. Tender Submission Guidelines • Bids must be submitted in hard copy only in a properly sealed envelope. • The envelope should be addressed to: The Services Export Promotion Council (SEPC) DPT 417, 4th Floor, Prime Towers, Plot No. 79 & 80, Pocket F, Okhla Phase I, New Delhi – 110020 • The envelope must be clearly superscribed with: “Tender for Portal Development – Vidyarathi Event” • The bid should include: o Company Profile o Technical Proposal o Financial Proposal o Project Timeline & Implementation Plan • Last Date & Time for Submission: 5th February, 2026 by 17:00 Hrs (05:00 PM) 8. Evaluation Criteria Bids will be evaluated based on the following weighted criteria:

Issued by Services Export Promotion Council (SEPC), India.