Provision of Security and Guarding Services

PROVISION OF SECURITY AND GUARDING SERVICES

PROVISION OF SECURITY SERVICES

Tender number: CUE/815/0026/2026-27

Procuring entity: COMMISSION FOR UNIVERSITY EDUCATION

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 150,000

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 90 days

Clarifications until: 17 Nov 2026 00:00 (Nairobi time)

Published: 10 Nov 2026 16:00 (Nairobi time)

Closing: 24 Nov 2026 11:00 (Nairobi time)

Bid opening: 24 Nov 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - SECURITY AND GUARDING SERVICES PRICE SCHEDULE - BIDDERS SHOULD PROVIDE COPY OF THEIR CERTIFICATE OF INCORPORATION /REGISTRATION - BIDDERS REGISTERED AS COMPANY LIMITED SHALL SUBMIT A CERTIFIED COPY OF THEIR CURRENT CR12 ISSUED BY THE REGISTRAR OF COMPANIES, INDICATING THE CURRENT DIRECTORS OF THE COMPANY. - A CERTIFIED COPY OF THE REGISTRATION CERTIFICATE ISSUED BY THE PRIVATE SECURITY REGULATORY AUTHORITY (PSRA) TO A CORPORATE PRIVATE SECURITY SERVICE PROVIDER. - A CERTIFIED COPY OF CURRENT ANNUAL LICENCE FOR PROVISION OF CORPORATE PRIVATE SECURITY SERVICES ISSUED BY PRIVATE SECURITY REGULATORY AUTHORITY - ATTACH A VALID AND CURRENT TAX COMPLIANCE - CERTIFICATE FROM THEKENYA REVENUE AUTHORITY (KRA) - ATTACH A VALID TRADING LICENCE - ATTACH SIGNED POWER OF ATTORNEY (POA) - ATTACH A COPY OF A VALID COMMUNICATION AUTHORITY OF KENYA (CAK) RADIO FREQUENCY LICENSE NAIROBI AND KIAMBU REGION - VALID OFFICE OF THE DATA PROTECTION COMMISSIONER CERTIFICATE OF REGISTRATION AS A DATA CONTROLLER AND /OR DATA PROCESSOR, IN ACCORDANCE WITH THE DATA PROTECTION ACT, 2019 AND THE 2021 REGULATIONS. - ATTACH CURRENT CERTIFIED COPY OF REGISTRATION AS A MEMBER OF PRIVATE SECURITY PROVIDER WITH KENYA SECURITY INDUSTRY ASSOCIATION (KSIA)/ PROTECTIVE SECURITY INDUSTRY ASSOCIATION (P.S.I.A). - ATTACH A CERTIFIED COPY OF FILLED UP CONFIDENTIAL BUSINESS QUESTIONNAIRE - ATTACH A CERTIFIED COPY OF CURRENT COMPANY’S PROFESSIONAL/LIABILITY INDEMNITY INSURANCE COVER NOT LESS THAN KES.10 MILLION - ATTACH A CERTIFIED COPY OF CURRENT COMPANY’S WORKMAN’S COMPENSATION COVER NOT LESS THAN KES.5 MILLION - ATTACH ACERTIFIED VALID MINIMUM WAGE COMPLIANCE CERTIFICATE FROM LABOUR OFFICE - ATTACH A VERIFIABLE SOCIAL HEALTH AUTHORITY (SHA) COMPLIANCE CERTIFICATE WITH THE CURRENT 6 MONTHS’ EVIDENCE OF SYSTEM GENERATED PAYMENT SLIPS - ATTACH A VERIFIABLE NATIONAL SOCIAL SECURITY FUND (NSSF) COMPLIANCE CERTIFICATE WITH THE CURRENT 6 MONTHS EVIDENCE OF SYSTEM GENERATED PAYMENT SLIPS - ATTACH A COMPLETE AND FILLED UP PRICE SCHEDULE - Table Header : - KEY ACTIVITY NO. INFORMATION/DESCRIPTION Table Footer : - TECHNICAL EVALUATION TABLE : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - S.NO REQUIREMENTS CONFORMITY TO REQUIREMENTS 1 BIDDERS SHALL ATTACH A LIST OF PROPOSED SECURITY GUARDS AND RELIEVERS FOR THE ASSIGNMENT, ACCOMPANIED BY COPIES OF THEIR DULY SIGNED EMPLOYMENT CONTRACTS WITH THE FIRM AND CERTIFICATE OF GOOD CONDUCT. 2 ACADEMIC CERTIFICATES: ATTACH CERTIFIED COPIES OF ACADEMIC CERTIFICATES FOR EACH PROPOSED SECURITY GUARD MUST BE FORM FOUR OR EQUIVALLENT AND ABOVE 3 FOR EACH PROPOSED SECURITY GUARD, ATTACH CERTIFIED COPIES OF CERTIFICATES AND/OR OTHER DOCUMENTARY EVIDENCE OF TRAINING IN THE FOLLOWING AREAS. ALL TRAINING MUST HAVE BEEN UNDERTAKEN AT A TRAINING INSTITUTION ACCREDITED BY THE NATIONAL INDUSTRIAL TRAINING AUTHORITY (NITA). I. BASIC SECURITY GUARD TRAINING-TO INCLUDE SECURITY RISKS, THREATS AND HAZARDS/BASIC SECURITY PROCEDURES, SECURITY EQUIPMENT AND ANIMALS, REPORT WRITING. II. COMMUNICATION SKILLS AND REPORT WRITING III. COUNTERTERRORISM. IV. EMERGENCY PREPAREDNESS AND FIRST AID V. ETHICS AND INTEGRITY. VI. PUBLIC RELATIONS AND CUSTOMER SERVICE. VII. PHYSICAL FITNESS AND FOOT DRILLS. 4 SECURITY OFFICERS-IN- CHARGE: THE TWO PROPOSED SECURITY OFFICERS-IN-CHARGE (DAY AND NIGHT SHIFTS) SHALL EACH POSSESS EITHER:AT LEAST A DIPLOMA IN SECURITY-RELATED STUDIES OR AN EQUIVALENT QUALIFICATION; OR A CERTIFICATE OF SUCCESSFUL COMPLETION OF THE NATIONAL YOUTH SERVICE (NYS) TRAINING PROGRAMME. THE BIDDER SHALL ATTACH CERTIFIED COPIES OF THE RELEVANT ACADEMIC OR NATIONAL YOUTH SERVICE (NYS) TRAINING CERTIFICATES AS DOCUMENTARY EVIDENCE. 5 THE BIDDER SHALL PROVIDE A COPY OF THE COMPANY'S KIT ISSUE POLICY OUTLINING PROCEDURES FOR ISSUING, REPLACING, RETRIEVING AND ACCOUNTING FOR UNIFORMS AND OTHER OPERATIONAL KITS. 6 THE BIDDER SHALL PROVIDE A SAMPLE COPY OF THE FIRM'S KIT ISSUE CARD SHOWING DETAILS OF INDIVIDUAL SECURITY OFFICERS, ITEMS ISSUED, QUANTITIES, DATES OF ISSUE AND ACKNOWLEDGEMENT /SIGNATURE OF THE RECEIVING OFFICER FOR THE PROPOSED OFFICERS 7 AVAILABILITY OF TRAINED SECURITY DOGS (CANINE/K9): THE BIDDER SHALL PROVIDE A SCHEDULE OF SECURITY DOGS AVAILABLE FOR DEPLOYMENT, INDICATING THEIR TRAINING STATUS AND OWNERSHIP, ACCOMPANIED BY RELEVANT VETERINARY HEALTH AND VACCINATION RECORDS. 8 QUALIFICATIONS AND COMPETENCE OF CANINE (DOG) HANDLERS: THE BIDDER SHALL PROVIDE A LIST OF PROPOSED CANINES HANDLERS AT LEAST TWO, ACCOMPANIED BY COPIES OF RELEVANT TRAINING CERTIFICATES OR OTHER DOCUMENTARY EVIDENCE DEMONSTRATING THEIR COMPETENCE IN DOG HANDLING AND SECURITY OPERATIONS. 9 CANINE WELFARE AND MANAGEMENT POLICY: THE BIDDER SHALL PROVIDE A COPY OF THE COMPANY'S CANINE WELFARE AND MANAGEMENT POLICY OUTLINING PROCEDURES FOR FEEDING, ACCOMMODATION, VETERINARY CARE, VACCINATION, TREATMENT AND HUMANE HANDLING OF SECURITY DOGS. 10 SUBMIT AT LEAST FIVE (5) RECOMMENDATION LETTERS FROM CURRENT OR PREVIOUS CORPORATE CLIENTS FOR WHOM THE BIDDER HAS PROVIDED SECURITY GUARDING SERVICES WITHIN THE LAST 5 YEARS, ACCOMPANIED BY COPIES OF THE CORRESPONDING CONTRACTS OR CONTRACT AWARD LETTERS OF A MINIMUM OF KES.4000,000 EACH. THE SUBMITTED DOCUMENTS SHALL CLEARLY INDICATE THE NAMES OF THE CLIENTS, SUMMARY OF SERVICES RENDERED, CONTRACT PERIOD, CONTACT PERSONS, PHYSICAL ADDRESSES AND TELEPHONE NUMBERS FOR PURPOSES OF VERIFICATION 11 PROVIDES PAYROLL SCHEDULES SUPPORTED BY EVIDENCE OF SALARY PAYMENTS FOR THE PRECEDING THREE MONTHS 12 PROVIDES P10 RETURNS STATEMENTS AND CORRESPONDING KRA ACKNOWLEDGEMENT RECEIPTS FOR THE PRECEDING THREE MONTHS 13 TRANSPORT FLEET: THE BIDDER SHALL PROVIDE A SCHEDULE OF ITS COMPANY- OWNED TRANSPORT FLEET, COMPRISING MOTOR VEHICLES AND MOTORCYCLES, AND ATTACH COPIES OF LOGBOOKS FOR AT LEAST FIVE (5) UNITS OF EACH DULY REGISTERED IN THE NAME OF THE COMPANY. 14 SUBMIT A COPY OF ANNUAL TRAINING PLAN AND SCHEDULE ACCOMPANIED BY DULY SIGNED TRAINING ATTENDANCE REGISTERS FOR THE PARTICIPATING SECURITY GUARDS/GUARDETTES AND TRAINERS FOR THE PRECEDING SIX (6) MONTHS Table Footer : - COMMERCIAL AND CONTRACTUAL FORMS : COMMERCIAL AND CONTRACTUAL TERMS Technical Evaluation Process :

- Consider for Technical Evaluation:

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