Provision of Private Security and Guarding Services in Various Kcaa Stations for Two Years

PROVISION OF PRIVATE SECURITY AND GUARDING SERVICES IN VARIOUS KCAA STATIONS FOR TWO YEARS

PROVISION OF SECURITY GUARDING SERVICES

Tender number: KCAA/919/0338/2026-27

Procuring entity: KENYA CIVIL AVIATION AUTHORITY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 1,000,000

Performance security: 10% of contract value

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 91 days

Clarifications until: 16 Nov 2026 17:00 (Nairobi time)

Published: 10 Nov 2026 08:00 (Nairobi time)

Closing: 24 Nov 2026 11:00 (Nairobi time)

Bid opening: 24 Nov 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - ATTACH A COPY OF POWER OF ATTORNEY SIGNED BY THE DONOR AND DULY WITNESSED BY AN ADVOCATE OR COUNSEL - TENDER SECURITY AMOUNTING TO KSHS 1,000,000.00 VALID FOR 91 DAYS - ATTACH A VALID TAX COMPLIANCE CERTIFICATE ISSUED BY KENYA REVENUE AUTHORITY - DULY FILLED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION - PROVIDE A COMMITMENT FORM THAT THE TENDERER HAS NO CONFLICT OF INTEREST - SUBMIT A STATEMENT IN THE BIDDER’S LETTER HEAD THAT THE COMPANY IS NOT INSOLVENT, RECEIVERSHIP, BANKRUPT OR IN THE PROCESS OF BEING WOUND UP - WORK PLAN AND METHODOLOGY - A DETAILED TECHNICAL IMPLEMENTATION STRATEGY OF THE PROJECT - SUBMIT AT LEAST FIVE (5) RECOMMENDATION LETTERS FROM PREVIOUS CLIENTS WITH CONTRACTS WORTH KSHS. 60 MILLION PER ANNUM - THE BIDDERS SHALL SUBMIT THE LATEST THREE YEARS AUDITED FINANCIAL STATEMENTS – 2023, 2024 & 2025. WITH A MINIMUM ANNUAL TURNOVER OF KES 300,000,000.00 - REGISTERED MEMBER OF THE RELEVANT PRIVATE SECURITY INDUSTRY ASSOCIATION AND KENYA SECURITY INDUSTRY ASSOCIATION FOR A MINIMUM DURATION OF TEN (10) YEARS, ATTACH A VALID CERTIFICATES AS EVIDENCE. - VALID FREQUENCY LICENSE (VHF/UHF/ALARM) FROM COMMUNICATION AUTHORITY OF KENYA. ATTACH COPY - SUBMIT CERTIFIED AND VALID INSURANCE POLICIES FOR WIBA COVER, CONTRACTUAL LIABILITY COVERS WITH A MINIMUM COVER OF KSH 100,000,000. - SUBMIT CERTIFIED AND VALID INSURANCE POLICIES FOR FIDELITY COVERAND PROVIDE EVIDENCE OF INSURANCE COVER AGAINST LOSS OF CLIENTS’ PROPERTY. - CERTIFICATE OF COMPLIANCE FROM THE MINISTRY OF LABOR - COPIES OF MASTER PAYROLL CONTAINING NAMES, NSSF & SHA MONTHLY SUBMISSION AS PER THE SUBMITTED PAYROLL AUGUST, SEPTEMBER AND OCTOBER 2026 - ATTACH (AUGUST, SEPTEMBER AND OCTOBER 2026) PAY SLIPS FOR AT LEAST 9 STAFF MEMBERS OF APPROPRIATE CADRE TO BE DEPLOYED AS SUPERVISORS, GUARDS AND DOG HANDLERS - COMPLIANCE CERTIFICATE FROM SHA – ATTACH THREE MONTHLY PAYMENT RECEIPTS TO SHA FROM AUGUST TO OCTOBER, 2026 - SUBMIT COMPLIANCE CERTIFICATE FROM NSSF – ATTACH THREE MONTHLY PAYMENT RECEIPTS TO NSSF FROM AUGUST TO OCTOBER, 2026 - WRITTEN DECLARATION THAT THE SERVICE PROVIDER SHALL PAY SALARIES ON TIME, COMPLY WITH MINIMUM WAGE REGULATIONS AS STIPULATED BY GOVERNMENT OF KENYA - STATEMENT IN THE BIDDER’S LETTER HEAD THAT YOU WILL OBTAIN FOR YOUR FIRM /COMPANY AVSEC CERTIFICATION. - SUBMIT A STATEMENT IN THE BIDDER’S LETTER HEAD THAT YOU WILL OBTAIN YOUR STAFF AVSEC TRAINING AND CERTIFICATION (FOR STAFF WHO WILL BE DEPLOYED IN THE AIRSIDE). - MUST SUBMIT VALID DATA PROTECTION REGISTRATION CERTIFICATE FROM OFFICE OF DATA COMMISSIONER - A VALID CERTIFICATE OF GOOD CONDUCT FROM DIRECTORATE OF CRIMINAL INVESTIGATION FOR THE DIRECTOR - COPIES OF IDENTIFICATION CARDS FOR ALL THE DIRECTORS AS PER CR12 CERTIFICATE.

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.