Provision of Cleaning and Environmental Management Services for TWO-2-YEARS at East Africa School of Aviation-Easa. Embakasi and Wilson Campus

PROVISION OF CLEANING AND ENVIRONMENTAL MANAGEMENT SERVICES FOR TWO-2-YEARS AT EAST AFRICA SCHOOL OF AVIATION-EASA. EMBAKASI AND WILSON CAMPUS

PROVISION OF CLEANING AND ENVIRONMENTAL MANAGEMENT SERVICES

Tender number: KCAA/919/0342/2026-27

Procuring entity: KENYA CIVIL AVIATION AUTHORITY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 200,000

Performance security: 10% of contract value

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 126 days

Site visit: BIDDERS ARE ADVISED TO ATTEND SITE VISIT AT EAST AFRICAN SCHOOL OF AVIATION EMBAKASI CAMPUS ON 6TH NOVEMBER 2026 AT 10:00AM

Clarifications until: 09 Nov 2026 16:00 (Nairobi time)

Published: 03 Nov 2026 14:00 (Nairobi time)

Closing: 13 Nov 2026 11:00 (Nairobi time)

Bid opening: 13 Nov 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - THE TENDER IS SIGNED BY THE PERSON HOLDING A VALID POWER OF ATTORNEY, WITHOUT MATERIAL DEVIATION, RESERVATION OR OMISSION. ATTACH OF LETTER GRANTING POWER OF ATTORNEY SIGNED BY A COMMISSIONER OF OATHS - LEGALLY REGISTERED ENTITY WITH AT LEAST 5 YEARS' CONTINUOUS EXPERIENCE IN CLEANING/GROUNDS/ENVIRONMENTAL MANAGEMENT. ATTACH A COPY OF THE BUSINESS REGISTRATION OR CERTIFICATE OF INCORPORATION - PROVIDE CR12 ISSUED WITHIN THE LAST 6 MONTHS. IN CASE OF A BUSINESS NAME, PROVIDE KENYAN NATIONAL ID OR PASSPORT FOR THE PROPRIETOR OR PARTNERS, OR A PARTNERSHIP DEED - ATTACH A VALID TAX COMPLIANCE CERTIFICATE OR A VALID TAX EXEMPTION CERTIFICATE - THE FIRM MUST HAVE A PHYSICAL ADDRESS AND ADMINISTRATIVE OFFICE - (ATTACH EVIDENCE OF LEASE OR OWNERSHIP OF PREMISE EXPLICITLY SHOWING A VERIFIABLE PHYSICAL ADDRESS). - PROVIDE VALID EVIDENCE OF COMPLIANCE WITH NATIONAL ENVIRONMENTAL MANAGEMENT AUTHORITY (NEMA) REQUIREMENTS ON ENVIRONMENTAL CONSERVATION AND WASTE MANAGEMENT. PROVIDE A WRITTEN COMPLIANCE FROM NEMA - ATTACH A CURRENT VALID NSSF COMPLIANCE CERTIFICATE. ATTACH THREE MONTHLY PAYMENT RECEIPTS TO NSSF FROM JULY TO SEPTEMBER 2026. - MUST PROVIDE EVIDENCE OF WORKER’S COMPENSATION INSURANCE POLICY/A COPY OF WORKER’S INJURIES BENEFIT INSURANCE COVER/PROFESSIONAL INDEMNITY INSURANCE POLICY - (WIBA/GPA) - ATTACH A COPY OF CURRENT VALID CERTIFICATE OF COMPLIANCE WITH LABOR MINIMUM STANDARDS (CERTIFICATE OF COMPLIANCE FROM THE MINISTRY OF LABOR) - ATTACH A COPY OF CURRENT VALID CERTIFICATE OF COMPLIANCE WITH LABOR INSPECTION CERTIFICATE/REPORT (FROM THE MINISTRY OF LABOR) - SUBMIT A STATEMENT IN THE BIDDERS’ LETTER HEAD THAT THE COMPANY IS NOT INSOLVENT, RECEIVERSHIP, BANKRUPT OR IN THE PROCESS OF BEING WOUND UP. - PROVIDE A CERTIFIED DECLARATION THAT THE SERVICE PROVIDER SHALL COMPLY WITH MINIMUM WAGE REGULATIONS AS STIPULATED BY GOVERNMENT OF KENYA. - SUBMIT A CERTIFIED DECLARATION FOR TIMELY SALARY PAYMENTS AND PROVIDE EVIDENCE UPON REQUEST. NON-COMPLIANCE WILL LEAD TO CONTRACT TERMINATION. ATTACH BANK REMITTANCES FOR THE LAST 3 MONTHS. - SUBMIT EVIDENCE OF 3 CLEANING OR ENVIRONMENTAL CONTRACTS OF AT LEAST KSHS. 20M EACH, INCLUDING CLIENT RECOMMENDATION LETTERS AND CONTACT DETAILS. AT LEAST 1 MUST BE AN ONGOING PUBLIC-SECTOR CONTRACT - SUBMIT A SIGNED COMMITMENT LETTER ON THE BIDDER’S LETTERHEAD CONFIRMING THAT THE QUOTED PRICE COVERS ALL EXPENSES AND TAXES. NON-COMPLIANCE WILL RESULT IN DISQUALIFICATION - DULY FILLED, SIGNED AND STAMPED DETAILED PRICE BREAKDOWN, COMPLETED IN THE FORMAT ISSUED - Table Header : - KEY ACTIVITY NO. INFORMATION/DESCRIPTION Table Footer : - TECHNICAL EVALUATION CRITERIA : TECHNICAL EVALUATION CRITERIA Technical Evaluation Process :

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