Provision of Professional Cleaning Services at the East Africa Centre of Excellence

PROVISION OF PROFESSIONAL CLEANING SERVICES AT THE EAST AFRICA CENTRE OF EXCELLENCE

Tender number: SDMS/57/0017/2026-27

Procuring entity: STATE DEPARTMENT FOR MEDICAL SERVICES

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 175 days

Clarifications until: 21 Oct 2026 09:00 (Nairobi time)

Published: 15 Oct 2026 19:00 (Nairobi time)

Closing: 23 Oct 2026 11:00 (Nairobi time)

Bid opening: 23 Oct 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - COPY OF CERTIFICATE OF REGISTRATION / INCORPORATION. - A CURRENT COPY OF FORM CR12 FOR LIMITED COMPANIES (NOT MORE THAN 6MONTHS OF THE TENDER CLOSING). - COPY OF VALID TAX COMPLIANCE CERTIFICATE - COPY OF VALID BUSINESS PERMIT CERTIFIED BY A COMMISSIONER OF OATHS - MUST SUBMIT A COPY OF VALID CERTIFICATE ON ACCESS TO GOVERNMENT PROCUREMENT OPPORTUNITIES (AGPO) FROM THE NATIONAL TREASURY. EITHER WOMEN, YOUTH OR PWD - DULY FILLED, SIGNED, DATED AND STAMPED TENDER SECURING DECLARATION FORM - DULY FILLED, SIGNED, DATED AND STAMPED CONFIDENTIAL BUSINESS QUESTIONNAIRE - DULY FILLED, SIGNED, DATED AND STAMPED CODE OF ETHICS FORM - FORM SD3 - DULY FILLED, SIGNED, DATED AND STAMPED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION - POWER OF ATTORNEY OF THE AUTHORIZED SIGNATORY (NATIONAL IDENTITY CARD /PASSPORT COPY OF THE AUTHORIZED SIGNATORY MUST BE ATTACHED. - SIGNED, DATED AND STAMPED COMMITMENT LETTER TO INDEMNIFY THE MINISTRY IN CASE OF LOSSES ATTRIBUTED TO NEGLIGENCE OF THE BIDDER’S STAFF - VALID CONTRACTUAL LIABILITY INSURANCE COVER OF KSHS.3,000,000 AND ABOVE. CERTIFIED BY A COMMISSIONER OF OATHS - VALID INJURY INSURANCE COVER (WIBA) OF KSHS.50,000,000 AND ABOVE. CERTIFIED BY A COMMISSIONER OF OATHS - SUBMIT A VALID CERTIFIED COMPLIANCE CERTIFICATE FROM SOCIAL HEALTH AUTHORITY (SHA) AND EVIDENCE OF REMITTANCE OF EMPLOYEES SHA CONTRIBUTION IN THE PAST SIX (6) MONTHS. DULY CERTIFIED - SUBMIT A VALID CERTIFIED COMPLIANCE CERTIFICATE FROM NATIONAL SOCIAL SECURITY FUND (NSSF) AND EVIDENCE OF REMITTANCE OF EMPLOYEES NSSF CONTRIBUTION IN THE PAST SIX (6) MONTHS. DULY CERTIFIED - GARBAGE COLLECTION CERTIFICATE FROM NEMA. IF SUBCONTRACTING THE SERVICE, PROVIDE CONTRACT AGREEMENT SIGNED BY BOTH PARTIES AND A VALID NEMA CERTIFICATE FOR THE SUBCONTRACTED COMPANY DULY CERTIFIED - NEMA COMPLIANCE CERTIFICATE FOR CLEANING SERVICES DULY CERTIFIED BY A COMMISSIONER OF OATHS - PROVIDE PROOF OF EXISTING ACCOUNT WITH A BANK OR FINANCIAL INSTITUTION WHERE THE MANDATORY SIGNATORY IS IN THE CATEGORY OF AGPO GROUPS. PROOF TO BE IN FORM OF A LETTER FROM BANK - PROOF OF COMPLIANCE WITH MINIMUM WAGE GUIDELINES GAZETTE BY THE GOVERNMENT OF KENYA.ATTACH DULY CERTIFIED AND VALID LETTER FROM LOCAL LABOR OFFICE - Table Header : - KEY ACTIVITY NO. INFORMATION/DESCRIPTION Table Footer : - TECHNICAL EVALUATION CRITERIA : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

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