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Accepting bidstenderKenya

Provision of an Electronic Document and Records Management System

Issued by OFFICE OF THE AUDITOR-GENERAL · via Kenya — e-GP (egpkenya.go.ke)

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Published
11 Nov 2026
Closes
23 Nov 2026, 08:00 UTC
Bid opening
23 Nov 2026, 08:15 UTC
Reference
OAG/7/0032/2026-27
Location
Kenya
Sector
Financial & Professional Services
Type
services

At a glance

OFFICE OF THE AUDITOR-GENERAL in Kenya has published a tender in financial & professional services: “Provision of an Electronic Document and Records Management System”. Submissions close on 23 November 2026, 11 days from today. Quote reference OAG/7/0032/2026-27 in any correspondence with the buyer. FreeTender has recorded 18 notices from this buyer since 2026, 12 of them currently open. There are 133 open financial & professional services notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Bid security / EMD
KES 200,000
Pre-bid meeting
17 Nov 2026 10:00 (Nairobi time) ANNIVERSARY TOWERS 9TH FLOOR CLASSROOM
Questions deadline
12 Nov 2026 17:00 (Nairobi time)
Bid validity
126 days
Procurement method
Open tender
Evaluation
Yes/ No Basis
Funding
GoK

Documents to submit

  • SELF - declaration form - SD 1&2
  • Copy of registration certificate /certificate of incorporation
  • Copy of valid tax compliance certificate
  • An original tender security of KSHS 200000 from a reputable bank or reputable insurance company recognized by the public
  • Power of attorney or an authorization letter giving the name and specimen signature of the person authorized to submit T
  • CR12 must not be MORE THAN 6 months old from date of tender opening) or ID card/s for sole proprietorships /partnerships
  • Office of DATA protection commissioner - valid DATA controller certificate
  • Office of DATA protection commissioner - valid DATA processor certificate
  • Consider for Technical Evaluation

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

PROVISION OF AN ELECTRONIC DOCUMENT AND RECORDS MANAGEMENT SYSTEM

PROVISION OF ELECTRONIC DOCUMENT AND RECORDS MANAGEMENT SYSTEM

Tender number: OAG/7/0032/2026-27

Procuring entity: OFFICE OF THE AUDITOR-GENERAL

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 200,000

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 126 days

Pre-bid meeting: 17 Nov 2026 10:00 (Nairobi time) ANNIVERSARY TOWERS 9TH FLOOR CLASSROOM

Clarifications until: 12 Nov 2026 17:00 (Nairobi time)

Published: 11 Nov 2026 16:45 (Nairobi time)

Closing: 23 Nov 2026 11:00 (Nairobi time)

Bid opening: 23 Nov 2026 11:15 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - COPY OF REGISTRATION CERTIFICATE /CERTIFICATE OF INCORPORATION - COPY OF VALID TAX COMPLIANCE CERTIFICATE - AN ORIGINAL TENDER SECURITY OF KSHS 200000 FROM A REPUTABLE BANK OR REPUTABLE INSURANCE COMPANY RECOGNIZED BY THE PUBLIC PROCUREMENT REGULATORY AUTHORITY VALID FOR 154 DAYS - POWER OF ATTORNEY OR AN AUTHORIZATION LETTER GIVING THE NAME AND SPECIMEN SIGNATURE OF THE PERSON AUTHORIZED TO SUBMIT THIS TENDER AS A BINDING DOCUMENT RELATED TO THIS TENDER WHERE APPLICABLE - CR12 MUST NOT BE MORE THAN 6 MONTHS OLD FROM DATE OF TENDER OPENING) OR ID CARD/S FOR SOLE PROPRIETORSHIPS /PARTNERSHIPS - OFFICE OF DATA PROTECTION COMMISSIONER - VALID DATA CONTROLLER CERTIFICATE - OFFICE OF DATA PROTECTION COMMISSIONER - VALID DATA PROCESSOR CERTIFICATE - Table Header : - KEY ACTIVITY NO. INFORMATION/DESCRIPTION Table Footer : - TECHNICAL EVALUATION SCHEDULE : TECHNICAL EVALUATION SCHEDULE Technical Evaluation Process :

- Consider for Technical Evaluation:

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 18 notices from OFFICE OF THE AUDITOR-GENERAL, going back to October 2026 — 12 of them still open. They buy mostly in Manufacturing & Supply, IT & Telecom and Financial & Professional Services. There are 133 open Financial & Professional Services tenders in Kenya. This one closes in 11 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this financial & professional services opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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