Enhamncement of the Hansard System Through the Implementation of a Secure E-Signature System -INCLUDES 10 Secure Access Terminals

ENHAMNCEMENT OF THE HANSARD SYSTEM THROUGH THE IMPLEMENTATION OF A SECURE E-SIGNATURE SYSTEM -INCLUDES 10 SECURE ACCESS TERMINALS

Tender number: 5011/1334/0012/2026-27

Procuring entity: COUNTY ASSEMBLY OF SIAYA

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 500,000

Performance security: 5% of contract value

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 140 days

Site visit: ANY WORKING DAY WITTHIN THE BIDDING PERIOD FROM 8:00AM TO 5:00PM

Clarifications until: 13 Nov 2026 17:00 (Nairobi time)

Published: 05 Nov 2026 16:00 (Nairobi time)

Closing: 17 Nov 2026 12:00 (Nairobi time)

Bid opening: 17 Nov 2026 12:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD1&2 - VALID TAX COMPLIANCE CERTIFICATE (ATTACH COPY) - DULY FILLED AND SIGNED CONFIDENTIAL BUSINESS QUESTIONNAIRE (ATTACH - TENDER SECURITY OF KSHS 100,000 OR EQUIVALENT AMOUNT OF THE SOLUTION VALUE VALID FOR A PERIOD OF NOT LESS THAN 120 DAYS FROM THE TENDER CLOSING DATE - CERTIFICATE OF INCORPORATION /REGISTRATION (ATTACH COPY) - AUDITED AND SIGNED FINANCIAL STATEMENTS FOR THE PAST TWO (2) YEARS (2022& 2023) (ATTACH COPY) - AUDITED AND SIGNED FINANCIAL STATEMENTS FOR THE PAST TWO (2) YEARS (2022& 2023) (ATTACH COPY) - MANUFACTURER’S AUTHORIZATION LETTER /AUTHORIZED RE-SELLER (ATTACH COPY) - CERTIFIED BY OFFICE OF DATA PROTECTION (ATTACH COPY) - CERTIFICATION BY ICTA ON ICT SYSTEMS AND APPLICATIONS (ATTACH COPY - DATA PROTECTION – MUST BE CERTIFIED BY THE OFFICE OF DATA PROTECTION AS A DATA CONTROLLER AND DATA PROCESSOR (ATTACH COPIES OF CERTIFICATES) - FOR PAGINATION NUMERALS SHALL BE USED, I.E. 1,2,3,4,5,6,7,8,9,10…. LAST NUMERICAL PAGE OF THE TENDER DOCUMENT) - DULLY FILLED FORM OF TENDER - DULY FILLED PRICE SCHEDULE IN THE REQUIRED PRICE FORMAT - DULY FILLED BENEFICIAL OWNERSHIP DISCLOSURE FORM - SITE VISIT FORM FOR TENDERS - BENEFICIAL OWNERSHIP DISCLOSURE FORM - CERTIFICATE OF INDEPENDENT DETERMINATION - CONFIDENTIAL BUSINESS QUESTIONNAIRE

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.