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Accepting bidsrfqKenya

Conference Facilities Staff End Year Team Building

Issued by HIGHER EDUCATION LOANS BOARD · via Kenya — e-GP (egpkenya.go.ke)

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Published
10 Nov 2026
Closes
13 Nov 2026, 08:00 UTC
Bid opening
13 Nov 2026, 08:01 UTC
Reference
HELB/820/RFQ/0028/2026-27
Location
Kenya
Sector
Facility Management & Cleaning
Type
services

At a glance

HIGHER EDUCATION LOANS BOARD in Kenya has published a request for quotations in facility management & cleaning: “Conference Facilities Staff End Year Team Building”. Submissions close on 13 November 2026, 3 days from today. Quote reference HELB/820/RFQ/0028/2026-27 in any correspondence with the buyer. FreeTender has recorded 17 notices from this buyer since 2026, 6 of them currently open. There are 63 open facility management & cleaning notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Questions deadline
12 Nov 2026 11:00 (Nairobi time)
Bid validity
140 days
Procurement method
Request for Quotation
Evaluation
Yes/ No Basis
Funding
GoK

Documents to submit

  • SELF - declaration form - SD 1&2
  • Submit a copy of certificate of registration or incorporation in kenya
  • Submit copy of CR12 for limited companies or copy of identification CARD (ID) for sole proprietorships/ partnerships
  • Submit valid copy of tax compliance certificate from kenya revenue authority
  • Submit valid copy of business permit
  • Submit a copy of FOOD hygiene license from relevant government agency/ certification by public health or SUCH other HOSP
  • Submit valid copy of AGPO (women) certificate issued by the national treasury

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

CONFERENCE FACILITIES STAFF END YEAR TEAM BUILDING

Tender number: HELB/820/RFQ/0028/2026-27

Procuring entity: HIGHER EDUCATION LOANS BOARD

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 140 days

Clarifications until: 12 Nov 2026 11:00 (Nairobi time)

Published: 10 Nov 2026 16:00 (Nairobi time)

Closing: 13 Nov 2026 11:00 (Nairobi time)

Bid opening: 13 Nov 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - SUBMIT A COPY OF CERTIFICATE OF REGISTRATION OR INCORPORATION IN KENYA - SUBMIT COPY OF CR12 FOR LIMITED COMPANIES OR COPY OF IDENTIFICATION CARD (ID) FOR SOLE PROPRIETORSHIPS/ PARTNERSHIPS - SUBMIT VALID COPY OF TAX COMPLIANCE CERTIFICATE FROM KENYA REVENUE AUTHORITY - SUBMIT VALID COPY OF BUSINESS PERMIT - SUBMIT A COPY OF FOOD HYGIENE LICENSE FROM RELEVANT GOVERNMENT AGENCY/ CERTIFICATION BY PUBLIC HEALTH OR SUCH OTHER HOSPITALITY INDUSTRY REQUIREMENTS. - SUBMIT VALID COPY OF AGPO (WOMEN) CERTIFICATE ISSUED BY THE NATIONAL TREASURY

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 9314150601 STAFF WELFARE EVENTS & RECREATION ANNUAL STAFF TEAM BUILDING, EACH 2

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 17 notices from HIGHER EDUCATION LOANS BOARD, going back to October 2026 — 6 of them still open. They buy mostly in Sports, Recreation & Events, Facility Management & Cleaning and IT & Telecom. There are 63 open Facility Management & Cleaning tenders in Kenya. This one closes in 3 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this facility management & cleaning opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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