Upgrade of Sage 300 Accpac ERP to Sage X3 ERP

UPGRADE OF SAGE 300 ACCPAC ERP TO SAGE X3 ERP

UPGRADE OF SAGE 300 ACCPACTO SAGE X3

Tender number: KEBS/1029/0508/2026-27

Procuring entity: KENYA BUREAU OF STANDARDS

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 700,000

Performance security: 10% of contract value

Technical evaluation: Combination of Both

Evaluation basis: Grand total wise

Bid validity: 182 days

Clarifications until: 10 Nov 2026 10:00 (Nairobi time)

Published: 03 Nov 2026 10:00 (Nairobi time)

Closing: 20 Nov 2026 11:00 (Nairobi time)

Bid opening: 20 Nov 2026 11:15 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD1&2 - SUBMIT A VALID COPY OF THE COMPANY’S CERTIFICATE OF INCORPORATION, CERTIFICATE OF REGISTRATION, OR BUSINESS NAME REGISTRATION CERTIFICATE, AS APPLICABLE. - SUBMIT A VALID KENYA REVENUE AUTHORITY TAX COMPLIANCE CERTIFICATE. THE CERTIFICATE SHALL BE VERIFIED THROUGH THE KRA TAX COMPLIANCE CERTIFICATE CHECKER. - SUBMIT A VALID AND CURRENT CR12 FORM, TOGETHER WITH COPIES OF THE NATIONAL IDENTITY CARDS OR OTHER VALID IDENTIFICATION DOCUMENTS OF ALL LISTED DIRECTORS. - SUBMIT A VALID COUNTY GOVERNMENT SINGLE BUSINESS PERMIT OR EQUIVALENT BUSINESS LICENSE. - ORIGINAL BID BOND: BANK GUARANTEE OF KES 700,000 VALID FOR 30 DAYS BEYOND THE 212-DAY TENDER VALIDITY, ISSUED BY A BANK OR MICROFINANCE INSTITUTION LICENSED AND OPERATING IN KENYA. - SUBMIT A DULY COMPLETED, SIGNED, AND STAMPED CONFIDENTIAL BUSINESS QUESTIONNAIRE. - SUBMIT A DULY COMPLETED, SIGNED, AND STAMPED FORM OF TENDER. - SUBMIT A DULY COMPLETED, SIGNED, AND STAMPED DECLARATION AND COMMITMENT TO THE CODE OF ETHICS. - SUBMIT A DULY COMPLETED, SIGNED, AND STAMPED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION. - SUBMIT WITH TENDER A VALID COPY OF THE FOLLOWING ACCREDITATION CERTIFICATE FROM ICT AUTHORITY: TO BE VERIFIED ICTA 1: INFORMATION SECURITY. ICTA 1: SYSTEMS AND APPLICATIONS - SUBMIT WITH TENDER A VALID COPY OF THE FOLLOWING ACCREDITATION CERTIFICATE FROM ICT AUTHORITY: TO BE VERIFIED ICTA 1: CLOUD COMPUTING ICTA 1: ICT CONSULTANCY ICTA 1: ELECTRONIC RECORDS MANAGEMENT - BIDDER MUST HAVE PARTNERSHIP WITH OEMS AND MUST PROVIDE MANUFACTURER AUTHORIZATION CERTIFICATION. (TO BE VERIFIED) - SUBMIT WITH TENDER A VALID OFFICE OF THE DATA PROTECTION COMMISSIONER (ODPC) REGISTRATION CERTIFICATE LICENSE AS I. DATA CONTROLLER II. DATA PROCESSOR (TO BE VERIFIED) - ATTACH AUDITED FINANCIAL ACCOUNTS FOR THE PAST THREE YEARS, 2023, 2024, AND 2025 AUDITED BY AN ACTIVE ICPAK MEMBER. THE AUDITOR MUST CERTIFY THE AUDITED ACCOUNTS WITH A VALID PRACTICING LICENSE NUMBER - SUBMIT A VALID SAGE X3 PLATINUM BUSINESS PARTNER CERTIFICATE OR OFFICIAL SAGE LETTER CONFIRMING AUTHORIZATION. ACCREDITATION MUST BE CURRENT AND VERIFIABLE BY SAGE OR ITS LOCAL DISTRIBUTOR.

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.