Tender for Supply-Installation-Configuration-Training-Of-Ai-Powered-Safe-Campus and Smart Education Solution

TENDER FOR SUPPLY-INSTALLATION-CONFIGURATION-TRAINING-OF-AI-POWERED-SAFE-CAMPUS AND SMART EDUCATION SOLUTION

SUPPLY, INSTALLATION, CONFIGURATION AND TRAINING OF AI-POWERED SAFE CAMPUS SOLUTION AND SMART EDUCATION SOLUTION

Tender number: KARU/824/0150/2026-27

Procuring entity: KARATINA UNIVERSITY

Procurement category: Works

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 1,000,000

Performance security: 10% of contract value

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 120 days

Site visit: THE SITE VISIT WILL BE AT MAIN CAMPUS AS PER THE NOTICE ON 11TH NOVEMBER 2026 AT 10:00 A.M VENUE: SENIOR COMMON ROOM

Clarifications until: 12 Nov 2026 12:30 (Nairobi time)

Published: 05 Nov 2026 23:00 (Nairobi time)

Closing: 18 Nov 2026 12:30 (Nairobi time)

Bid opening: 18 Nov 2026 12:31 (Nairobi time)

Eligibility documents required

- SELF DECLARATION FORM- SD1 AND SD2 - ATTACH CERTIFICATE OF REGISTRATION OR INCORPORATION - ATTACH A VALID TAX COMPLIANCE CERTIFICATE - PROVIDE POWER OF ATTORNEY SIGNED BY ALL THE DIRECTORS AND WITNESSED BY AN ADVOCATE - SUBMIT A CURRENT (ISSUED NOT MORE THAN THREE MONTHS TO THE DATE OF TENDER OPENING) FORM CR12 (FOR COMPANIES) AND IDENTITY DOCUMENTS (NATIONAL ID’S OR PASSPORTS) FOR THE ALL THE DIRECTORS /PROPRIETOR - PROVIDE A DULY SIGNED AND STAMPED SITE VISIT FORM - ATTACH A VALID NCA 4 AND ABOVE REGISTRATION IN ELECTRICAL WORKS, WITH CCTV INSTALLATION INCLUDED IN THE REGISTERED CATEGORY, TOGETHER WITH A CURRENT NCA ANNUAL PRACTICING LICENCE. - ATTACH A VALID OPERATING CERTIFICATE FROM COMMUNICATION AUTHORITY AS A TELECOMMUNICATION CONTRACTOR - ATTACH VALID ICT AUTHORITY (ICTA) ACCREDITATION CERTIFICATES, AT ICTA LEVEL 2 AND ABOVE, AS A SUPPLIER OF ICT GOODS AND SERVICES IN THE CATEGORIES OF: ICT NETWORKS, INFORMATION SECURITY AND END USER - ATTACH A VALID CERTIFICATE AS A CORPORATE PRIVATE SECURITY SERVICE PROVIDER BY PRIVATE SECURITY REGULATORY AUTHORITY AND CERTIFIED BY PSRA - PROVIDE VALID CERTIFICATE OF REGISTRATION AS A DATA PROCESSOR AND CONTROLLER FROM OFFICE OF THE DATA PROTECTION COMMISSIONER OF KENYA (ODPC). - ATTACH MANUFACTURERS AUTHORIZATION LETTER F TO GUARANTEE KARATINA UNIVERSITY AGAINST COUNTERFEIT, PROPRIETARY, COPYRIGHT, STOLEN PROPERTY - TENDERERS SHALL SUBMIT A RECOMMENDATION LETTER FROM THE MANUFACTURER FOR THE PROPOSED SOLUTION. - ATTACH A BID SECURITY OF KENYA SHILLINGS ONE MILLION ONLY (KSHS. 1,000,000.00), VALID FOR 150 DAYS FROM THE DATE OF TENDER OPENING - ATTACH DULLY FILLED TECHNICAL SPECIFICATION FORM NB. FAILURE TO MEET THE MINIMUM SPECIFICATIONS FOR ANY ITEM SHALL RENDER THE TENDER NON-RESPONSIVE - ATTACH MANUFACTURERS' BROCHURES FOR ALL THIRTY-FOUR (34) ITEMS LISTED IN THE TECHNICAL SPECIFICATIONS FORM. - PROVIDE MANUFACTURER’S WARRANTY FOR ALL 34 ITEMS LISTED IN THE TECHNICAL SPECIFICATION FORM - Table Header : - JV MEMBER NAME YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NET WORTH CONTRACT NAME CONTRACT NUMBER NAME OF THE PROCURING ENTITY MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE REASONS FOR LITIGATION AND AWARD DECISION AMOUNT Table Footer : - TECHNICAL EVALUATION SCORING CRITERIA : TECHNICAL EVALUATION SCORING CRITERIA Technical Evaluation Process :

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