Tender for Provision of Bulk SMS Services

TENDER FOR PROVISION OF BULK SMS SERVICES

SUPPLY, CONFIGURATION AND PROVISIONING OF BULK SMS

Tender number: NKPCU/775/0032/2026-27

Procuring entity: NEW KENYA PLANTERS CO-OPERATIVE UNION

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 126 days

Clarifications until: 01 Oct 2026 12:00 (Nairobi time)

Published: 29 Sep 2026 14:00 (Nairobi time)

Closing: 08 Oct 2026 14:00 (Nairobi time)

Bid opening: 08 Oct 2026 14:01 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS (FORM SD1 & SD2) - CERTIFICATE OF INCORPORATION / REGISTRATION. - VALID TAX COMPLIANCE CERTIFICATE. - CR12 OR EQUIVALENT NOT OLDER THAN SIX (6) MONTHS, WITH COPIES OF DIRECTOR IDENTIFICATION. - PROOF OF DIRECT CONNECTIVITY WITH SAFARICOM, AIRTEL KENYA, AND TELKOM KENYA.(SIGNED AND STAMPED CONTRACTS) - VALID COMMUNICATIONS AUTHORITY LICENCE - VALID BUSINESS LICENSE - EVIDENCE OF REGISTRATION WITH THE OFFICE OF THE DATA PROTECTION COMMISSIONER AS A DATA PROCESSOR. - Table Header : - STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT INFORMATION PROVIDED ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING OF FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER Table Footer : - 1. LIST OF GOODS AND DELIVERY SCHEDULE : SCHEDULE OF REQUIREMENTS SECTION V Technical Evaluation Process : - Table Header : [THE PROCURING ENTITY SHALL FILL IN THIS TABLE, WITH THE EXCEPTION OF THE COLUMN “TENDERER'S OFFERED DELIVERY DATE” TO BE FILLED BY THE TENDERER] LINE ITEM NO. DESCRIPTION OF GOODS QUANTITY UNIT OF MEASURE FINAL DESTINATION AS SPECIFIED IN TDS EARLIEST DELIVERY DATE AS PER INCORTERMS LATEST DELIVERY DATE TENDERER’S OFFERED DELIVERY PERIOD [TO BE PROVIDED BY THE TENDERER] 1 BULK SMS SERVICES 1 EACH NEW KPCU PLC 2026-10-19 2026-10-30 Table Footer : - 2.LIST OF RELATED SERVICES AND COMPLETION SCHEDULE : SCHEDULE OF REQUIREMENTS SECTION V Technical Evaluation Process : - Table Header : [THIS TABLE SHALL BE FILLED IN BY THE PROCURING ENTITY. THE REQUIRED COMPLETION DATES SHOULD BE REALISTIC, AND CONSISTENT WITH THE REQUIRED GOODS DELIVERY DATES (AS PER INCOTERMS)]. SERVICE DESCRIPTION OF SERVICE QUANTITY UNIT OF MEASURE PLACE WHERE SERVICES SHALL BE PERFORMED FINAL COMPLETION DATE(S) OF SERVICES 1 BULK SMS SERVICES 1 EACH NEW KPCU PLC Table Footer : - NON-PERFORMED CONTRACTS IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : CONTRACT NON-PERFORMANCE STATEMENT YEAR TENDERER'S RESPONSE CONTRACT NON- PERFORMANCE DID NOT OCCUR SINCE 1ST JANUARY ...... 20242025 Table Footer : IF YES, GIVE DETAILS IN THE TABLE BELOW DETAILS OF NON-PERFORMED CONTRACTS : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : TENDERER'S/JV MEMBER NAME YEAR JOINT VENTURE MEMBER NAME NON- PERFORMED PORTION OF CONTRACT- AMOUNT CONTRACT NAME NAME OF PROCURING ENTITY CONTRACT NUMBER REASON(S) FOR NON PERFORMANCE TOTAL CONTRACT AMOUNT NON- PERFORMED PORTION OF CONTRACT IN PERCENTAGE Table Footer : - PENDING LITIGATION, IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : - STATEMENT SUPPLIER'S RESPONSE YEAR IS THERE ANY PENDING LITIGATION IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA Table Footer : IF YES, GIVE DETAILS BELOW DETAILS OF PENDING LITIGATION : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : - TENDERER'S/JV MEMBER NAME YEAR OF DISPUTE TOTAL CONTRACT AMOUNT (KES) AMOUNT IN DISPUTE (KES) CONTRACT NAME: CONTRACT NUMBER NAME OF PROCURING ENTITY: MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE STATUS OF DISPUTE Table Footer : - LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : - STATEMENT TENDERER'S RESPONSE IS THERE ANY LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA, SUB-FACTOR 4.6. Table Footer : YES, GIVE DETAILS IN THE TABLE BELOW: DETAILS OF LITIGATION HISTORY : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : - NAME OF TENDERER/ JV MEMBER, WHERE APPLICABLE YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NETWORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY: MATTER IN DISPUTE: PARTY WHO INITIATED THE DISPUTE: REASON(S) FOR LITIGATION AND AWARD DECISION TOTAL CONTRACT AMOUNT IN KENYA SHILLING EQUIVALENT Table Footer : INCLUDE DETAILS RELATING TO POTENTIAL BID-RIGGING PRACTICES SUCH AS PREVIOUS OCCASIONS WHERE TENDERS WERE WITHDRAWN, JOINT BIDS WITH COMPETITORS, SUBCONTRACTING WORK TO UNSUCCESSFUL TENDERERS, ETC. TENDERER'S DECLARATION : FORM OF TENDER Table Header : - Tenderer's Commitment Supplier a) No reservations: We have examined and have no reservations to the Tendering document including Addenda issued in accordance with Instructions to tenderers (ITT 7); b) Eligibility: We meet the eligibility requirements and have no conflict of interest in accordance with ITT 3; c) Tender/Proposal-Securing Declaration: We have not been suspended nor declared ineligible by the Procuring Entity based on execution of a Tender-Securing Declaration. Or Proposal-Securing Declaration in Kenya in accordance with ITT 3.6; d) Conformity: We offer to supply in conformity with the Tendering document and in accordance with the Delivery Schedules specified in the Schedule of Requirements. e) Tender Validity Period: Our Tender shall be valid for the period specified in TDS 17.1 (as amended, if applicable) from the date fixed for the Tender submission deadline specified in TDS 21.1 (as amended, if applicable), and it shall remain binding upon us and may be accepted at any time before the expiration of that period; f) Performance Security: If our Tender is accepted, we commit to obtain a performance security in accordance with the Tender document; g) One Tender per tenderer: We are not submitting any other Tender(s) as an individual tenderer, and we are not participating in any other Tender(s) as a Joint Venture member, or as a subcontractor, and meet the requirements of ITT 3.5, other than alternative Tenders submitted in accordance with ITT 12; h) Suspension and Debarment: We, along with any of our subcontractors, suppliers, consultants, manufacturers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension by the procuring entity or a debarment imposed by the Public Procurement Regulatory Authority. Further, we are not ineligible under the Kenya laws or official regulations or pursuant to a decision of International organizations to which Kenya is a member; i) Binding Contract: We understand that this Tender, together with your written acceptance thereof included in your Letter of Award, shall not constitute a binding contract between us, until a formal contract is prepared and executed; j) Procuring Entity Not Bound to Accept: We understand that you are not bound to accept the lowest evaluated cost Tender, the Best Evaluated Tender or any other Tender that you may receive; k) Fraud and Corruption: We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf engages in any type of Fraud and Corruption. Further, we confirm that we have read and understood the full content and scope of fraud and corruption as informed in “Appendix 1- Fraud and Corruption” . l) Code of Ethical Conduct: We have read and understood the contents of the Code of Ethics for persons participating in Public Procurement and Asset Disposal and my responsibilities under the Code and we commit to abide by the provisions of the Code of Ethics copy available from www.ppra.go.ke during the procurement process and the execution of any resulting contract; m) Anti-competitive and Collusive practices: We hereby certify and confirm that the tender is genuine, non-collusive and made with the intention of accepting the contract if awarded. We have arrived at the Tender independently without consultation, communication, agreement or arrangement with, any competitor on but not limited to prices; methods, factors or formulas used to calculate prices; the intention or decision to submit, or not to submit, a tender; or the submission of a tender which does not meet the specifications of the request for Tenders except as disclosed in the Tenderer’s Eligibility - Confidential Business Questionnaire. Further, we confirm that the terms of the Tender have not been, and will not be, knowingly disclosed by the Tenderer, directly or indirectly to any competitor, prior to the date and time of the official tender opening, or of the awarding of the Contract, whichever comes first, unless otherwise required by law or as specifically disclosed above.; n) Beneficial Ownership Information: We commit to provide to the procuring entity the Beneficial Ownership Information in conformity with the Beneficial Ownership Disclosure Form upon receipt of notification of intention to enter into a contract in the event we are the successful tenderer in this subject procurement proceeding; and o) We, the Tenderer, have duly completed, signed and stamped the following Forms as part of our Tender: i) Tenderer’s Eligibility & Confidential Business Questionnaire II) SELF-DECLARATION OF THE TENDERER (FORM SD 1 & SD 2) Table Footer : - OPTION 1: TENDER PRICE (ONE LOT). : FORM OF TENDER Table Header : P) THE TOTAL PRICE OF OUR TENDER, INCLUDING ANY DISCOUNTS OFFERED IS: TOTAL PRICE IN FIGURES TOTAL PRICE IN WORDS CURRENCY Table Footer : - Sr no. Formula 1 TOTAL PRICE IN WORDS=TOTAL PRICE IN FIGURES OPTION 2; IN CASE OF MULTIPLE LOTS: : FORM OF TENDER Table Header : THE TOTAL PRICE OF OUR TENDER, INCLUDING ANY DISCOUNTS OFFERED IS: LOT DESCRIPTION TOTAL PRICE IN FIGURES TOTAL PRICE IN WORDS CURRENCY Table Footer : Sr no. Formula 1 TOTAL PRICE IN WORDS=TOTAL PRICE IN FIGURES COMMISSIONS, GRATUITIES, FEES : FORM OF TENDER Table Header : Q) WE HAVE PAID, OR WILL PAY THE FOLLOWING COMMISSIONS, GRATUITIES, OR FEES WITH RESPECT TO THE TENDERING PROCESS OR IMPLEMENTATION OF THE CONTRACT: NAME OF RECIPIENT ADDRESS REASON AMOUNT Table Footer : (IF NONE HAS BEEN PAID OR IS TO BE PAID, INDICATE “NONE.”) ENTERPRISE OR INSTITUTION OWNERSHIP : FORM OF TENDER Table Header : - STATEMENT TENDERER'S RESPONSE WE ARE NOT A STATE- OWNED ENTERPRISE OR INSTITUTION WE ARE A STATE-OWNED ENTERPRISE OR INSTITUTION BUT MEET THE REQUIREMENTS OF ITT 3.1 & 3.8 Table Footer : - SIGN OFF : FORM OF TENDER Table Header : - NAME OF THE TENDERER NAME OF THE PERSON DULY AUTHORIZED TITLE OF THE PERSON SIGNING THE TENDER SIGNATURE DATE Table Footer : NOTE: **: IN THE CASE OF THE TENDER SUBMITTED BY A JOINT VENTURE SPECIFY THE NAME OF THE JOINT VENTURE AS TENDERER. **PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES LOCAL LABOUR : FOREIGN TENDERER 40 PERCENT RULE Technical Evaluation Process : - Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - B. SUB CONTRACTS FROM LOCAL SOURCES : FOREIGN TENDERER 40 PERCENT RULE Technical Evaluation Process : - Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - C. LOCAL MATERIALS : FOREIGN TENDERER 40 PERCENT RULE Technical Evaluation Process : - Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - D.USE OF LOCAL PLANT AND EQUIPMENT : FOREIGN TENDERER 40 PERCENT RULE Technical Evaluation Process : - Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE UNIT COST CURRENCY COMMENTS, IF ANY Table Footer : - E. ADD ANY OTHER ITEMS : FOREIGN TENDERER 40 PERCENT RULE Technical Evaluation Process : - Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - TOTAL COST LOCAL CONTENT : FOREIGN TENDERER 40 PERCENT RULE Technical Evaluation Process : - Table Header : - TOTAL COST LOCAL CONTENT PERCENTAGE OF CONTRACT PRICE Table Footer : - TECHNICAL EVALUATION TABLE : TECHNICAL EVALUATION YES NO Technical Evaluation Process :

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