Framework Agreement for Supply and Delivery of Certified Coffee Seedlings SL 34 and K7 for a Period of Two Years

FRAMEWORK AGREEMENT FOR SUPPLY AND DELIVERY OF CERTIFIED COFFEE SEEDLINGS SL 34 AND K7 FOR A PERIOD OF TWO YEARS

Tender number: NKPCU/775/0035/2026-27

Procuring entity: NEW KENYA PLANTERS CO-OPERATIVE UNION

Procurement category: Goods

Procurement method: Framework Agreement

Bidding access: Open

Reserved for: AGPO

Framework agreement: Yes

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 140 days

Clarifications until: 02 Oct 2026 17:00 (Nairobi time)

Published: 30 Sep 2026 14:00 (Nairobi time)

Closing: 12 Oct 2026 15:00 (Nairobi time)

Bid opening: 12 Oct 2026 15:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - VALID TAX COMPLIANCE CERTIFICATE - CERTIFICATE OF INCORPORATION / REGISTRATION - AFA COFFEE DIRECTORATE / COUNTY NURSERY LICENCE AND CURRENT KEPHIS SEEDLING- SELLER OR NURSERY LICENCE FOR THE PRODUCTION SITE. - CR12 OR EQUIVALENT NOT OLDER THAN SIX (6) MONTHS, WITH COPIES OF DIRECTOR IDENTIFICATION. - TENDER SECURING DECLARATION FORM - AGPO CERTIFICATE (PWD ) - SECTION IV – TENDERING FORMS TENDERER'S DECLARATION : FORM OF TENDER Technical Evaluation Process : - Table Header : - TENDERER'S COMMITMENT TENDERER'S RESPONSE ) NO RESERVATIONS: WE HAVE EXAMINED AND HAVE NO RESERVATIONS TO THE TENDERING DOCUMENT INCLUDING ADDENDA ISSUED IN ACCORDANCE WITH INSTRUCTIONS TO TENDERERS (ITT 7); B) ELIGIBILITY: WE MEET THE ELIGIBILITY REQUIREMENTS AND HAVE NO CONFLICT OF INTEREST IN ACCORDANCE WITH ITT 3; ) TENDER/PROPOSAL-SECURING DECLARATION: WE HAVE NOT BEEN SUSPENDED NOR DECLARED INELIGIBLE BY THE PROCURING ENTITY BASED ON EXECUTION OF A TENDER-SECURING DECLARATION. OR PROPOSAL-SECURING DECLARATION IN KENYA IN ACCORDANCE WITH ITT 3.6; D) CONFORMITY: WE OFFER TO SUPPLY IN CONFORMITY WITH THE TENDERING DOCUMENT AND IN ACCORDANCE WITH THE DELIVERY SCHEDULES SPECIFIED IN THE SCHEDULE OF REQUIREMENTS. E) TENDER VALIDITY PERIOD: OUR TENDER SHALL BE VALID FOR THE PERIOD SPECIFIED IN TDS 17.1 (AS AMENDED, IF APPLICABLE) FROM THE DATE FIXED FOR THE TENDER SUBMISSION DEADLINE SPECIFIED IN TDS 21.1 (AS AMENDED, IF APPLICABLE), AND IT SHALL REMAIN BINDING UPON US AND MAY BE ACCEPTED AT ANY TIME BEFORE THE EXPIRATION OF THAT PERIOD; F) PERFORMANCE SECURITY: IF OUR TENDER IS ACCEPTED, WE COMMIT TO OBTAIN A PERFORMANCE SECURITY IN ACCORDANCE WITH THE TENDER DOCUMENT; G) ONE TENDER PER TENDERER: WE ARE NOT SUBMITTING ANY OTHER TENDER(S) AS AN INDIVIDUAL TENDERER, AND WE ARE NOT PARTICIPATING IN ANY OTHER TENDER(S) AS A JOINT VENTURE MEMBER, OR AS A SUBCONTRACTOR, AND MEET THE REQUIREMENTS OF ITT 3.5, OTHER THAN ALTERNATIVE TENDERS SUBMITTED IN ACCORDANCE WITH ITT 12; H) SUSPENSION AND DEBARMENT: WE, ALONG WITH ANY OF OUR SUBCONTRACTORS, SUPPLIERS, CONSULTANTS, MANUFACTURERS, OR SERVICE PROVIDERS FOR ANY PART OF THE CONTRACT, ARE NOT SUBJECT TO, AND NOT CONTROLLED BY ANY ENTITY OR INDIVIDUAL THAT IS SUBJECT TO, A TEMPORARY SUSPENSION BY THE PROCURING ENTITY OR A DEBARMENT IMPOSED BY THE PUBLIC PROCUREMENT REGULATORY AUTHORITY. FURTHER, WE ARE NOT INELIGIBLE UNDER THE KENYA LAWS OR OFFICIAL REGULATIONS OR PURSUANT TO A DECISION OF INTERNATIONAL ORGANIZATIONS TO WHICH KENYA IS A MEMBER; I) BINDING CONTRACT: WE UNDERSTAND THAT THIS TENDER, TOGETHER WITH YOUR WRITTEN ACCEPTANCE THEREOF INCLUDED IN YOUR LETTER OF AWARD, SHALL NOT CONSTITUTE A BINDING CONTRACT BETWEEN US, UNTIL A FORMAL CONTRACT IS PREPARED AND EXECUTED; J) PROCURING ENTITY NOT BOUND TO ACCEPT: WE UNDERSTAND THAT YOU ARE NOT BOUND TO ACCEPT THE LOWEST EVALUATED COST TENDER, THE BEST EVALUATED TENDER OR ANY OTHER TENDER THAT YOU MAY RECEIVE; K) FRAUD AND CORRUPTION: WE HEREBY CERTIFY THAT WE HAVE TAKEN STEPS TO ENSURE THAT NO PERSON ACTING FOR US OR ON OUR BEHALF ENGAGES IN ANY TYPE OF FRAUD AND CORRUPTION. FURTHER, WE CONFIRM THAT WE HAVE READ AND UNDERSTOOD THE FULL CONTENT AND SCOPE OF FRAUD AND CORRUPTION AS INFORMED IN “APPENDIX 1- FRAUD AND CORRUPTION” . L) CODE OF ETHICAL CONDUCT: WE HAVE READ AND UNDERSTOOD THE CONTENTS OF THE CODE OF ETHICS FOR PERSONS PARTICIPATING IN PUBLIC PROCUREMENT AND ASSET DISPOSAL AND MY RESPONSIBILITIES UNDER THE CODE AND WE COMMIT TO ABIDE BY THE PROVISIONS OF THE CODE OF ETHICS COPY AVAILABLE FROM WWW.PPRA.GO.KE DURING THE PROCUREMENT PROCESS AND THE EXECUTION OF ANY RESULTING CONTRACT; M) ANTI-COMPETITIVE AND COLLUSIVE PRACTICES: WE HEREBY CERTIFY AND CONFIRM THAT THE TENDER IS GENUINE, NON- COLLUSIVE AND MADE WITH THE INTENTION OF ACCEPTING THE CONTRACT IF AWARDED. WE HAVE ARRIVED AT THE TENDER INDEPENDENTLY WITHOUT CONSULTATION, COMMUNICATION, AGREEMENT OR ARRANGEMENT WITH, ANY COMPETITOR ON BUT NOT LIMITED TO PRICES; METHODS, FACTORS OR FORMULAS USED TO CALCULATE PRICES; THE INTENTION OR DECISION TO SUBMIT, OR NOT TO SUBMIT, A TENDER; OR THE SUBMISSION OF A TENDER WHICH DOES NOT MEET THE SPECIFICATIONS OF THE REQUEST FOR TENDERS EXCEPT AS DISCLOSED IN THE TENDERER’S ELIGIBILITY - CONFIDENTIAL BUSINESS QUESTIONNAIRE. FURTHER, WE CONFIRM THAT THE TERMS OF THE TENDER HAVE NOT BEEN, AND WILL NOT BE, KNOWINGLY DISCLOSED BY THE TENDERER, DIRECTLY OR INDIRECTLY TO ANY COMPETITOR, PRIOR TO THE DATE AND TIME OF THE OFFICIAL TENDER OPENING, OR OF THE AWARDING OF THE CONTRACT, WHICHEVER COMES FIRST, UNLESS OTHERWISE REQUIRED BY LAW OR AS SPECIFICALLY DISCLOSED ABOVE.; N) BENEFICIAL OWNERSHIP INFORMATION: WE COMMIT TO PROVIDE TO THE PROCURING ENTITY THE BENEFICIAL OWNERSHIP INFORMATION IN CONFORMITY WITH THE BENEFICIAL OWNERSHIP DISCLOSURE FORM UPON RECEIPT OF NOTIFICATION OF INTENTION TO ENTER INTO A CONTRACT IN THE EVENT WE ARE THE SUCCESSFUL TENDERER IN THIS SUBJECT PROCUREMENT PROCEEDING; AND O) WE, THE TENDERER, HAVE DULY COMPLETED, SIGNED AND STAMPED THE FOLLOWING FORMS AS PART OF OUR TENDER: I) TENDERER’S ELIGIBILITY & CONFIDENTIAL BUSINESS QUESTIONNAIRE II) SELF-DECLARATION OF THE TENDERER (FORM SD 1 & SD 2) Table Footer : - OPTION 1: TENDER PRICE (ONE LOT) : FORM OF TENDER Technical Evaluation Process : - Table Header : THE PRICE OF OUR TENDER, INCLUDING ANY DISCOUNTS OFFERED IS: ITEM DESCRIPTION UNIT PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN FIGURES UNIT PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN WORDS CURRENCY Table Footer : - Sr no. Formula 1 UNIT PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN WORDS=UNIT PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN FIGURES OPTION 2; IN CASE OF MULTIPLE LOTS: : FORM OF TENDER Technical Evaluation Process : - Table Header : - LOT DESCRIPTION TOTAL PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN FIGURES TOTAL PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN WORDS CURRENCY Table Footer : Sr no. Formula 1 TOTAL PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN WORDS=TOTAL PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN FIGURES COMMISSIONS, GRATUITIES, FEES : FORM OF TENDER Technical Evaluation Process : - Table Header : Q) WE HAVE PAID, OR WILL PAY THE FOLLOWING COMMISSIONS, GRATUITIES, OR FEES WITH RESPECT TO THE TENDERING PROCESS OR IMPLEMENTATION OF THE CONTRACT: NAME OF RECEPIENT ADDRESS REASON AMOUNT Table Footer : - STATE OWNED ENTERPRISE OR INSTITUTION OWNERSHIP : FORM OF TENDER Technical Evaluation Process : - Table Header : - DESCRIPTION TENDERER'S RESPONSE WE ARE NOT A STATE- OWNED ENTERPRISE OR INSTITUTION WE ARE A STATE-OWNED ENTERPRISE OR INSTITUTION BUT MEET THE REQUIREMENTS OF ITT 3.1 & 3.8 Table Footer : - SIGN OFF : FORM OF TENDER Technical Evaluation Process : - Table Header : - NAME OF TENDERER/ JV MEMBER, WHERE APPLICABLE YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NETWORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY: MATTER IN DISPUTE: PARTY WHO INITIATED THE DISPUTE: REASON(S) FOR LITIGATION AND AWARD DECISION TOTAL CONTRACT AMOUNT IN KENYA SHILLING EQUIVALENT Table Footer : INCLUDE DETAILS RELATING TO POTENTIAL BID-RIGGING PRACTICES SUCH AS PREVIOUS OCCASIONS WHERE TENDERS WERE WITHDRAWN, JOINT BIDS WITH COMPETITORS, SUBCONTRACTING WORK TO UNSUCCESSFUL TENDERERS, ETC. TECHNICAL EVALUATION TABLE : TECHNICAL EVALUATION YES NO Technical Evaluation Process :

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