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Accepting bidstenderKenya

Supply Delivery Installation Configuration and Commissioning of Radio Frequency Identification System -RFID Security Management System.

Issued by TOM MBOYA UNIVERSITY · via Kenya — e-GP (egpkenya.go.ke)

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Published
5 Nov 2026
Closes
18 Nov 2026, 07:30 UTC
Bid opening
18 Nov 2026, 07:31 UTC
Reference
TMU/849/0040/2026-27
Location
Kenya
Sector
Communications networks
Type
services

At a glance

TOM MBOYA UNIVERSITY in Kenya has published a tender in communications networks: “Supply Delivery Installation Configuration and Commissioning of Radio Frequency Identification System -RFID Security Management System.”. Submissions close on 18 November 2026, 13 days from today. Quote reference TMU/849/0040/2026-27 in any correspondence with the buyer. FreeTender has recorded 13 notices from this buyer since 2026, 11 of them currently open. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Details

SUPPLY DELIVERY INSTALLATION CONFIGURATION AND COMMISSIONING OF RADIO FREQUENCY IDENTIFICATION SYSTEM -RFID SECURITY MANAGEMENT SYSTEM.

SUPPLY, INSTALLATION, CONFIGURATION, AND COMMISSIONING OF RADIO FREQUENCY IDENTIFICATION SYSTEM (RFID)

Tender number: TMU/849/0040/2026-27

Procuring entity: TOM MBOYA UNIVERSITY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Reserved for: AGPO (Women)

Source of funds: GoK

Performance security: 1% of contract value

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 150 days

Site visit: MEETING POINT SHALL BE AT TOM MBOYA UNIVERSITY FROM 8:00 AM TO 5:00PM DURING THE TENDERING PERIOD

Clarifications until: 11 Nov 2026 17:00 (Nairobi time)

Published: 05 Nov 2026 16:30 (Nairobi time)

Closing: 18 Nov 2026 10:30 (Nairobi time)

Bid opening: 18 Nov 2026 10:31 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD1&2 - A COPY OF CERTIFICATE OF INCORPORATION /REGISTRATION - A COPY OF VALID TAX COMPLIANCE CERTIFICATE - A COPY OF VALID SINGLE BUSINESS PERMIT - A COPY OF VALID CR12 FORM SHOWING THE LIST OF DIRECTORS /SHAREHOLDING OR NATIONAL IDENTITY CARD(S) FOR SOLE PROPRIETORSHIP- MUST BE RECENT WITHIN THE LAST 6 MONTHS - A COPY OF VALID AGPO CERTIFICATE UNDER WOMEN CATEGORY REGISTERED WITH NATIONAL TREASURY - A WRITTEN UNDERTAKING LETTER ADDRESSED TO THE VICE-CHANCELLOR INDICATING THAT THE BIDDER WILL PROVIDE USER TRAINING - ATTACH A CERTIFIED COPY OF MANUFACTURER AUTHORIZATION LETTER FOR ALL THE ITEMS QUOTED FOR. - A WRITTEN UNDERTAKING LETTER ADDRESSED TO THE VICE-CHANCELLOR INDICATING THAT THE BIDDER WILL PROVIDE A ONE YEAR WARRANTY - ATTACH A CERTIFICATE OF PRE-TENDER SITE VISIT DULY FILLED, SIGNED AND STAMPED BY TOM MBOYA UNIVERSITY - A WRITTEN PROOF THAT THE SYSTEM ARCHITECTURE HAS AN OPEN LICENSE - SOFTWARE MANUFACTURER’S AUTHORIZATION OR PATENT RIGHTS DECLARATION (LETTER OF AUTHORIZATION BY THE SOFTWARE DEVELOPER IF DIFFERENT FROM BIDDER) OR PROOF OF SYSTEM OWNERSHIP - ATTACH MANUFACTURER AUTHORIZATION OF ALL ACTIVE DEVICES/EQUIPMENT - VALID ICTA 1 OR 2 OR 3 OR 4 FOR SYSTEM APPLICATIONS - VALID ICTA 1 OR 2 OR 3 OR 4 FOR INFORMATION SECURITY - VALID OFFICE OF THE DATA PROTECTION COMMISSIONER (ODPC) - DATA CONTROLLER CERTIFICATE - VALID OFFICE OF THE DATA PROTECTION COMMISSIONER (ODPC) - DATA PROCESSOR CERTIFICATE - PROVIDE A DRAFT OF THE DATA PROTECTION AND DATA SHARING AGREEMENT PRIOR TO ACCESSING, RECEIVING, TRANSFERING, OR PROCESSING ANY PERSONAL DATA ON BEHALF OF THE UNIVERSITY - DULY FILLED IN TECHNICAL SPECIFICATION SHEET - DULY FILLED, SIGNED AND STAMPED TENDER SECURING DECLARATION FORM - SUBMIT A DULY SIGNED UNDERTAKING TO THE VC FOR FREE RFID TECHNICAL SUPPORT, MAINTENANCE, TROUBLESHOOTING AND USER ASSISTANCE FOR 12 MONTHS AFTER COMMISSIONING, AT NO EXTRA COST.

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 13 notices from TOM MBOYA UNIVERSITY, going back to October 2026 — 11 of them still open. They buy mostly in IT & Telecom, Media, Printing & Advertising and Energy & Power. There is 1 open Communications networks tender in Kenya. This one closes in 13 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this communications networks opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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