Supply and Delivery of Mace

SUPPLY AND DELIVERY OF MACE

Tender number: 3211/1251/0010/2026-27

Procuring entity: COUNTY ASSEMBLY OF LAMU

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Reserved for: AGPO (Women)

Source of funds: GoK

Performance security: 1% of contract value

Technical evaluation: Combination of Both

Evaluation basis: Grand total wise

Bid validity: 120 days

Clarifications until: 18 Nov 2026 09:00 (Nairobi time)

Published: 10 Nov 2026 10:00 (Nairobi time)

Closing: 27 Nov 2026 10:00 (Nairobi time)

Bid opening: 27 Nov 2026 10:01 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS (FORM SD1 & SD2) - SUBMIT A COPY OF CERTIFICATE OF BUSINESS REGISTRATION /INCORPORATION - SUBMIT A COPY OF VALID TAX COMPLIANCE CERTIFICATE - SUBMIT A VALID BUSINESS PERMIT/TRADING LICENSE - MUST SUBMIT A FILLED TENDER-SECURING DECLARATION FORM - ATTACH DULY FILLED, SIGNED AND STAMPED FORM OF TENDER IN THE FORMAT PROVIDED IN THE TENDER DOCUMENT - ATTACH POWER OF ATTORNEY/ AUTHORIZATION LETTER SIGNED GIVING NAME OF PERSON AUTHORIZED TO EXECUTE THIS AGREEMENT AS BINDING DOCUMENT THE PERSON SHOULD SIGN ALL THE DOCUMENTS FOR THIS TENDER. - ATTACH CR12 FOR LIMITED COMPANIES OR EQUIVALENT FOR SOLE PROPRIETORS AND PARTNERSHIPS IT SHOULD BE ACCOMPANIED BY OFFICIAL CR13 - SEQUENTIAL PAGINATION/SERIALIZATION OF THE TENDER DOCUMENT - DULY FILL, SIGN AND STAMP THE PRICE SCHEDULE FORM - ATTACH A VALID COPY OF AGPO CERTIFICATE FOR WOMEN CATEGORY - SECTION IV – TENDERING FORMS 1. TENDERER’S DETAILS: : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - TENDERER’S NAME TENDERER’S ACTUAL OR INTENDED COUNTRY OF REGISTRATION: TENDERER’S YEAR OF REGISTRATION: TENDERER’S LEGAL ADDRESS IN COUNTRY OF REGISTRATION: Table Footer : - 2. JV MEMBERS DETAILS : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - JV'S NAME JV'S ACTUAL OR INTENDED COUNTRY OF REGISTRATION JV'S YEAR OF REGISTRATION JV'S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : - 3. TENDERER’S/JV MEMBER’S AUTHORIZED REPRESENTATIVE INFORMATION : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - Name Address Telephone Number Email Address Table Footer : - 4. ATTACHED COPIES OF THE FOLLOWING DOCUMENTS. : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : DOCUMENTS TO BE ATTACHED DESCRIPTION TENDERER'S RESPONSE FOR KENYAN TENDERERS A CURRENT TAX CLEARANCE CERTIFICATE OR TAX EXEMPTION CERTIFICATE ISSUED BY THE KENYA REVENUE AUTHORITY IN ACCORDANCE WITH ITT 3.13 ARTICLES OF INCORPORATION (OR EQUIVALENT DOCUMENTS OF CONSTITUTION OR ASSOCIATION), AND/OR DOCUMENTS OF REGISTRATION OF THE LEGAL ENTITY NAMED ABOVE, IN ACCORDANCE WITH ITT 3.6. IN CASE OF JV, LETTER OF INTENT TO FORM JV OR JV AGREEMENT, IN ACCORDANCE WITH ITT 3.1. IN CASE OF STATE-OWNED ENTERPRISE OR INSTITUTION, IN ACCORDANCE WITH ITT 3.1 DOCUMENTS ESTABLISHING: (I) LEGAL AND FINANCIAL AUTONOMY (II) OPERATION UNDER COMMERCIAL LAW (III) ESTABLISHING THAT THE TENDERER IS NOT UNDER THE SUPERVISION OF THE PROCURING ENTITY Table Footer : - 5 (A) SOLE PROPRIETOR, PROVIDE THE FOLLOWING DETAILS : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : GENERAL AND SPECIFIC DETAILS NAME IN FULL AGE NATIONALITY COUNTRY OF ORIGIN CITIZENSHIP Table Footer : - 5 (B) PARTNERSHIP, PROVIDE THE FOLLOWING DETAILS. : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - NAMES OF PARTNERS NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - (C) REGISTERED COMPANY, PROVIDE THE FOLLOWING DETAILS. : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : PRIVATE OR PUBLIC COMPANY (SELECT ONE) STATE NOMINAL KENYA SHILLINGS (EQUIVALENT) STATE ISSUED KENYA SHILLINGS (EQUIVALENT) Table Footer : - 5 (D) GIVE DETAILS OF DIRECTORS AS FOLLOWS. : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - NAME OF DIRECTOR NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - 6. INTEREST OF THE FIRM IN THE PROCURING ENTITY : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : DISCLOSURE OF INTEREST STATEMENT TENDERER'S RESPONSE (I) IS THERE ANY PERSON(S) IN …………… (NAME OF PROCURING ENTITY) WHO HAS ANY INTEREST OR RELATIONSHIP IN THIS FIRM Table Footer : - DETAILS OF PERSONS WITH INTEREST IN THE PROCURING ENTITY : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : IF YES, PROVIDE DETAILS AS FOLLOWS: SERIAL NO NAME OF THE PERSON DESIGNATION IN THE PROCURING ENTITY INTEREST OR RELATIONSHIP WITH THE TENDERER Table Footer : - CONFLICT OF INTEREST DISCLOSURE : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : TYPE OF CONFLICT DISCLOSURE YES/NO IF YES, PROVIDE DETAILS OF RELATIONSHIP WITH THE TENDERER. IF NO INDICATE N /A TENDERER IS DIRECTLY OR INDIRECTLY CONTROLLED BY OR IS UNDER COMMON CONTROL WITH ANOTHER TENDERER. TENDERER RECEIVES OR HAS RECEIVED ANY DIRECT OR INDIRECT SUBSIDY FROM ANOTHER TENDERER. TENDERER HAS THE SAME LEGAL REPRESENTATIVE AS ANOTHER TENDERER TENDERER HAS A RELATIONSHIP WITH ANOTHER TENDERER, DIRECTLY OR THROUGH COMMON THIRD PARTIES THAT PUTS IT IN A POSITION TO INFLUENCE THE TENDER OF ANOTHER TENDERER, OR INFLUENCE THE DECISIONS OF THE PROCURING ENTITY REGARDING THIS TENDER. ANY OF THE TENDERER’S AFFILIATES PARTICIPATED AS A CONSULTANT IN THE PREPARATION OF THE DESIGN OR TECHNICAL SPECIFICATIONS OF THE WORKS THAT ARE THE SUBJECT OF THE TENDER. TENDERER HAS A CLOSE BUSINESS OR FAMILY RELATIONSHIP WITH A STAFF OF THE PROCURING ENTITY. HAS THE CONFLICT STEMMING FROM SUCH RELATIONSHIP STATED IN ITEM 6 ABOVE BEEN RESOLVED IN A MANNER ACCEPTABLE TO THE PROCURING ENTITY THROUGHOUT THE TENDERING PROCESS AND EXECUTION OF THE CONTRACT THE TENDERER HAS ENTERED INTO CONSULTATIONS, COMMUNICATIONS, AGREEMENTS OR ARRANGEMENTS WITH ONE OR MORE COMPETITORS REGARDING THIS REQUEST FOR TENDERS AND THE TENDERER DISCLOSES, COMPLETE DETAILS THEREOF, INCLUDING THE NAMES OF THE COMPETITORS AND THE NATURE OF, AND REASONS FOR, SUCH CONSULTATIONS, COMMUNICATIONS, AGREEMENTS OR ARRANGEMENTS. Table Footer : - CERTIFICATION : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT INFORMATION PROVIDED ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING OF FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER Table Footer : - 1. LIST OF GOODS AND DELIVERY SCHEDULE : SCHEDULE OF REQUIREMENTS SECTION V Table Header : [THE PROCURING ENTITY SHALL FILL IN THIS TABLE, WITH THE EXCEPTION OF THE COLUMN “TENDERER'S OFFERED DELIVERY DATE” TO BE FILLED BY THE TENDERER] LINE ITEM NO. DESCRIPTION OF GOODS QUANTITY UNIT OF MEASURE FINAL DESTINATION AS SPECIFIED IN TDS EARLIEST DELIVERY DATE AS PER INCORTERMS LATEST DELIVERY DATE TENDERER’S OFFERED DELIVERY PERIOD [TO BE PROVIDED BY THE TENDERER] 1 MACE 1 NUMBER COUNTY ASSEMBLY OF LAMU 2026-12-22 2026-12-28 Table Footer : - 2.LIST OF RELATED SERVICES AND COMPLETION SCHEDULE : SCHEDULE OF REQUIREMENTS SECTION V Table Header : [THIS TABLE SHALL BE FILLED IN BY THE PROCURING ENTITY. THE REQUIRED COMPLETION DATES SHOULD BE REALISTIC, AND CONSISTENT WITH THE REQUIRED GOODS DELIVERY DATES (AS PER INCOTERMS)]. SERVICE DESCRIPTION OF SERVICE QUANTITY UNIT OF MEASURE PLACE WHERE SERVICES SHALL BE PERFORMED FINAL COMPLETION DATE(S) OF SERVICES 1 SUPPLY AND DELIVERY OF MACE 1 NUMBER COUNTY ASSEMBLY OF LAMU Table Footer : - NON-PERFORMED CONTRACTS IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : CONTRACT NON-PERFORMANCE STATEMENT YEAR TENDERER'S RESPONSE CONTRACT NON- PERFORMANCE DID NOT OCCUR SINCE 1ST JANUARY ...... 2026 Table Footer : IF YES, GIVE DETAILS IN THE TABLE BELOW DETAILS OF NON-PERFORMED CONTRACTS : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : TENDERER'S/JV MEMBER NAME YEAR JOINT VENTURE MEMBER NAME NON- PERFORMED PORTION OF CONTRACT- AMOUNT CONTRACT NAME NAME OF PROCURING ENTITY CONTRACT NUMBER REASON(S) FOR NON PERFORMANCE TOTAL CONTRACT AMOUNT NON- PERFORMED PORTION OF CONTRACT IN PERCENTAGE Table Footer : - PENDING LITIGATION, IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - STATEMENT SUPPLIER'S RESPONSE YEAR IS THERE ANY PENDING LITIGATION IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA Table Footer : IF YES, GIVE DETAILS BELOW DETAILS OF PENDING LITIGATION : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - TENDERER'S/JV MEMBER NAME YEAR OF DISPUTE TOTAL CONTRACT AMOUNT (KES) AMOUNT IN DISPUTE (KES) CONTRACT NAME: CONTRACT NUMBER NAME OF PROCURING ENTITY: MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE STATUS OF DISPUTE Table Footer : - LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - STATEMENT TENDERER'S RESPONSE IS THERE ANY LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA, SUB-FACTOR 4.6. Table Footer : YES, GIVE DETAILS IN THE TABLE BELOW: DETAILS OF LITIGATION HISTORY : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - NAME OF TENDERER/ JV MEMBER, WHERE APPLICABLE YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NETWORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY: MATTER IN DISPUTE: PARTY WHO INITIATED THE DISPUTE: REASON(S) FOR LITIGATION AND AWARD DECISION TOTAL CONTRACT AMOUNT IN KENYA SHILLING EQUIVALENT Table Footer : INCLUDE DETAILS RELATING TO POTENTIAL BID-RIGGING PRACTICES SUCH AS PREVIOUS OCCASIONS WHERE TENDERS WERE WITHDRAWN, JOINT BIDS WITH COMPETITORS, SUBCONTRACTING WORK TO UNSUCCESSFUL TENDERERS, ETC. TENDERER'S DECLARATION : FORM OF TENDER Table Header : - Tenderer's Commitment Supplier a) No reservations: We have examined and have no reservations to the Tendering document including Addenda issued in accordance with Instructions to tenderers (ITT 7); b) Eligibility: We meet the eligibility requirements and have no conflict of interest in accordance with ITT 3; c) Tender/Proposal-Securing Declaration: We have not been suspended nor declared ineligible by the Procuring Entity based on execution of a Tender-Securing Declaration. Or Proposal-Securing Declaration in Kenya in accordance with ITT 3.6; d) Conformity: We offer to supply in conformity with the Tendering document and in accordance with the Delivery Schedules specified in the Schedule of Requirements. e) Tender Validity Period: Our Tender shall be valid for the period specified in TDS 17.1 (as amended, if applicable) from the date fixed for the Tender submission deadline specified in TDS 21.1 (as amended, if applicable), and it shall remain binding upon us and may be accepted at any time before the expiration of that period; f) Performance Security: If our Tender is accepted, we commit to obtain a performance security in accordance with the Tender document; g) One Tender per tenderer: We are not submitting any other Tender(s) as an individual tenderer, and we are not participating in any other Tender(s) as a Joint Venture member, or as a subcontractor, and meet the requirements of ITT 3.5, other than alternative Tenders submitted in accordance with ITT 12; h) Suspension and Debarment: We, along with any of our subcontractors, suppliers, consultants, manufacturers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension by the procuring entity or a debarment imposed by the Public Procurement Regulatory Authority. Further, we are not ineligible under the Kenya laws or official regulations or pursuant to a decision of International organizations to which Kenya is a member; i) Binding Contract: We understand that this Tender, together with your written acceptance thereof included in your Letter of Award, shall not constitute a binding contract between us, until a formal contract is prepared and executed; j) Procuring Entity Not Bound to Accept: We understand that you are not bound to accept the lowest evaluated cost Tender, the Best Evaluated Tender or any other Tender that you may receive; k) Fraud and Corruption: We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf engages in any type of Fraud and Corruption. Further, we confirm that we have read and understood the full content and scope of fraud and corruption as informed in “Appendix 1- Fraud and Corruption” . l) Code of Ethical Conduct: We have read and understood the contents of the Code of Ethics for persons participating in Public Procurement and Asset Disposal and my responsibilities under the Code and we commit to abide by the provisions of the Code of Ethics copy available from www.ppra.go.ke during the procurement process and the execution of any resulting contract; m) Anti-competitive and Collusive practices: We hereby certify and confirm that the tender is genuine, non-collusive and made with the intention of accepting the contract if awarded. We have arrived at the Tender independently without consultation, communication, agreement or arrangement with, any competitor on but not limited to prices; methods, factors or formulas used to calculate prices; the intention or decision to submit, or not to submit, a tender; or the submission of a tender which does not meet the specifications of the request for Tenders except as disclosed in the Tenderer’s Eligibility - Confidential Business Questionnaire. Further, we confirm that the terms of the Tender have not been, and will not be, knowingly disclosed by the Tenderer, directly or indirectly to any competitor, prior to the date and time of the official tender opening, or of the awarding of the Contract, whichever comes first, unless otherwise required by law or as specifically disclosed above.; n) Beneficial Ownership Information: We commit to provide to the procuring entity the Beneficial Ownership Information in conformity with the Beneficial Ownership Disclosure Form upon receipt of notification of intention to enter into a contract in the event we are the successful tenderer in this subject procurement proceeding; and o) We, the Tenderer, have duly completed, signed and stamped the following Forms as part of our Tender: i) Tenderer’s Eligibility & Confidential Business Questionnaire II) SELF-DECLARATION OF THE TENDERER (FORM SD 1 & SD 2) Table Footer : - OPTION 1: TENDER PRICE (ONE LOT). : FORM OF TENDER Table Header : P) THE TOTAL PRICE OF OUR TENDER, INCLUDING ANY DISCOUNTS OFFERED IS: TOTAL PRICE IN FIGURES TOTAL PRICE IN WORDS CURRENCY Table Footer : - Sr no. Formula 1 TOTAL PRICE IN WORDS=TOTAL PRICE IN FIGURES OPTION 2; IN CASE OF MULTIPLE LOTS: : FORM OF TENDER Table Header : THE TOTAL PRICE OF OUR TENDER, INCLUDING ANY DISCOUNTS OFFERED IS: LOT DESCRIPTION TOTAL PRICE IN FIGURES TOTAL PRICE IN WORDS CURRENCY Table Footer : Sr no. Formula 1 TOTAL PRICE IN WORDS=TOTAL PRICE IN FIGURES COMMISSIONS, GRATUITIES, FEES : FORM OF TENDER Table Header : Q) WE HAVE PAID, OR WILL PAY THE FOLLOWING COMMISSIONS, GRATUITIES, OR FEES WITH RESPECT TO THE TENDERING PROCESS OR IMPLEMENTATION OF THE CONTRACT: NAME OF RECIPIENT ADDRESS REASON AMOUNT Table Footer : (IF NONE HAS BEEN PAID OR IS TO BE PAID, INDICATE “NONE.”) ENTERPRISE OR INSTITUTION OWNERSHIP : FORM OF TENDER Table Header : - STATEMENT TENDERER'S RESPONSE WE ARE NOT A STATE- OWNED ENTERPRISE OR INSTITUTION WE ARE A STATE-OWNED ENTERPRISE OR INSTITUTION BUT MEET THE REQUIREMENTS OF ITT 3.1 & 3.8 Table Footer : - SIGN OFF : FORM OF TENDER Table Header : - NAME OF THE TENDERER NAME OF THE PERSON DULY AUTHORIZED TITLE OF THE PERSON SIGNING THE TENDER SIGNATURE DATE Table Footer : NOTE: **: IN THE CASE OF THE TENDER SUBMITTED BY A JOINT VENTURE SPECIFY THE NAME OF THE JOINT VENTURE AS TENDERER. **PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES LOCAL LABOUR : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - B. SUB CONTRACTS FROM LOCAL SOURCES : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - C. LOCAL MATERIALS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - D.USE OF LOCAL PLANT AND EQUIPMENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE UNIT COST CURRENCY COMMENTS, IF ANY Table Footer : - E. ADD ANY OTHER ITEMS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - TOTAL COST LOCAL CONTENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - TOTAL COST LOCAL CONTENT PERCENTAGE OF CONTRACT PRICE Table Footer : - TECHNICAL EVALUATION : TECHNICAL EVALUATION Technical Evaluation Process :

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