Accepting bidsrfqKenya

Service Repair and Maintenance of Fire Extinguishers and Alarm Respond System

Issued by KENYA SUGAR RESEARCH AND TRAINING INSTITUTE · via Kenya — e-GP (egpkenya.go.ke)

Published: 12 Nov 2026
Closes: 23 Nov 2026, 11:30 UTC
Bid opening: 23 Nov 2026, 11:31 UTC
Reference: KESRETI/766/RFQ/0038/2026-27
Location: Kenya
Sector: Facility Management & Cleaning
Type: services

At a glance

KENYA SUGAR RESEARCH AND TRAINING INSTITUTE in Kenya has published a request for quotations in facility management & cleaning: “Service Repair and Maintenance of Fire Extinguishers and Alarm Respond System”. Submissions close on 23 November 2026, 11 days from today. Quote reference KESRETI/766/RFQ/0038/2026-27 in any correspondence with the buyer. FreeTender has recorded 28 notices from this buyer since 2026, 8 of them currently open. There are 65 open facility management & cleaning notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Pre-bid meeting: 17 Nov 2026 11:00 (Nairobi time) KESRETI KISUMU SEMINAR ROOM
Questions deadline: 17 Nov 2026 11:30 (Nairobi time)
Bid validity: 30 days
Procurement method: Request for Quotation
Evaluation: Yes/ No Basis
Funding: GoK

Documents to submit

SELF - declaration form - SD 1&2
Valid copy of business registration / certificate of incorporation
Valid copy of tax compliance certificate
Valid copy of business permit
Valid copy of AGPO certificate
Attach price schedule for refilling and pressurising as necessary during the service
Attach price schedule for spares and consumables to be USED during service as WHEN required
Attach price schedule as per site visit report ( to be USED in price schedule form and form of tender)

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

SERVICE REPAIR AND MAINTENANCE OF FIRE EXTINGUISHERS AND ALARM RESPOND SYSTEM

PURCHASE OF GOODS

Tender number: KESRETI/766/RFQ/0038/2026-27

Procuring entity: KENYA SUGAR RESEARCH AND TRAINING INSTITUTE

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 30 days

Site visit: ON 12/11/2026 AT 10:00 AM

Pre-bid meeting: 17 Nov 2026 11:00 (Nairobi time) KESRETI KISUMU SEMINAR ROOM

Clarifications until: 17 Nov 2026 11:30 (Nairobi time)

Published: 12 Nov 2026 15:00 (Nairobi time)

Closing: 23 Nov 2026 14:30 (Nairobi time)

Bid opening: 23 Nov 2026 14:31 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - VALID COPY OF BUSINESS REGISTRATION / CERTIFICATE OF INCORPORATION - VALID COPY OF TAX COMPLIANCE CERTIFICATE - VALID COPY OF BUSINESS PERMIT - VALID COPY OF AGPO CERTIFICATE - ATTACH PRICE SCHEDULE FOR REFILLING AND PRESSURISING AS NECESSARY DURING THE SERVICE - ATTACH PRICE SCHEDULE FOR SPARES AND CONSUMABLES TO BE USED DURING SERVICE AS WHEN REQUIRED - ATTACH PRICE SCHEDULE AS PER SITE VISIT REPORT ( TO BE USED IN PRICE SCHEDULE FORM AND FORM OF TENDER)

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 28 notices from KENYA SUGAR RESEARCH AND TRAINING INSTITUTE, going back to October 2026 — 8 of them still open. They buy mostly in Manufacturing & Supply, IT & Telecom and Agriculture & Food. There are 65 open Facility Management & Cleaning tenders in Kenya. This one closes in 11 days.

Similar Facility Management & Cleaning tenders

Provision of Professional Cleaning Tea Making Gabbage Collection Disposal and Fumigation Services at Kebs Northeastern Regionional Offices· closes 20 Nov
Proposed Provision of Conference Facilities· closes 13 Nov
Provision of Conference Facilty for 11 PAX BOT· closes 13 Nov
Request for Cleaning Services· closes 18 Nov
Conference package for SWIO Fisheries Commission meeting & Steering committe/ Q4

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this facility management & cleaning opportunity. Always verify the details on the official source.

Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.

Common bidding mistakes to avoid →Writing a winning proposal