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Accepting bidsrfqAustralia

RFQ 2627-020 - Records Back Scanning (Digitisation) Project

Issued by Bega Valley Shire Council · via VendorPanel Public Tenders — Australian councils, agencies & utilities

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Published
21 Oct 2026
Closes
5 Nov 2026, 01:00 UTC
Reference
VP530617
Location
New South Wales, Australia
Sector
IT & Telecom

At a glance

Bega Valley Shire Council in Australia has published a request for quotations in it & telecom: “RFQ 2627-020 - Records Back Scanning (Digitisation) Project”. Submissions close on 5 November 2026, 14 days from today. Quote reference VP530617 in any correspondence with the buyer. FreeTender has recorded 12 notices from this buyer since 2026, 7 of them currently open. There are 25 open it & telecom notices in Australia on FreeTender. Bids are submitted to the buyer through VendorPanel Public Tenders — Australian councils, agencies & utilities, not through FreeTender.

Details

Council is seeking responses foor qualified commercial entities to undertake document preparation, scanning, indexing, quality review, delivery and hardcopy document destruction services.

Questions asked by the buyer:

Have you completed Section 3 - Returnable Form and Schedules?

Have you completed Section 3.1 Pricing?

Buyer: Bega Valley Shire Council

Buyer location: Zingel Pl, Bega, New South Wales 2550, Australia

VendorPanel reference: VP530617

Buyer's reference: RFQ 2627-020

Opens: Thursday 22 October 2026 (AUS Eastern Standard Time)

Closes: Thursday 05 November 2026 12:00 PM (AUS Eastern Standard Time)

Supplier query cut-off: Tuesday 03 November 2026 12:00 PM (AUS Eastern Daylight Time)

Expected decision: Thursday 17 December 2026 (AUS Eastern Standard Time)

Categories: Business & Administrative Services; 1: Documents & Record Management Services; 2: Scanning & Digitisation

Regions of service: New South Wales; 1: South Eastern; All Regions of Service locations are within Australia.

Tender documents: 4

Published on VendorPanel Public Tenders. Documents and responses require free VendorPanel supplier registration.

Context for bidders

We hold 12 notices from Bega Valley Shire Council, going back to August 2026 — 7 of them still open. They buy mostly in Construction & Infrastructure, Water & Environment and Agriculture & Food. There are 25 open IT & Telecom tenders in Australia. This one closes in 14 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this it & telecom opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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