Residential training facility

UNFPA Sri Lanka is looking for the follwoing services from hoteliers:

Specification.

● C onference Facility - Required a hotel in Colombo, 3 day residential training from 7 to 9 September 2026.

○ 7th and 8th Sep 2026 - (40 pax per day) for residential training from 8:00 am to 6:00 pm ○ 9th Sep 2026 - (50 pax per day) for residential training from 8:00 am to 6:00 pm ○ Morning and evening running tea / coffee with 2 or 3 snacks given and Lunch required from the hotel

Note: day one - 7 Sep 2026 in the morning refreshment to be arranged at 8:30am)

● Accommodation - for double room half board accommodation ○ 7th and 8th Sep 2026 - 30 participants (the number and the gender segregation of the participants are subject to change and will confirm closer to the date) ○ *Additionally, please be aware that since approximately 05 participants are coming from out of western province, they may arrive the day before the workshop (06 September 2026), we may need to arrange accommodation accordingly. (We will confirm the number of participants closer to the date)

● Other requirements from the hotel, including; ○ 2 Flip charts boards and with 4 flip chart papers ○ Notepads and pencil ○ Warm Water bottles/water jar ○ Projector & screen ○ Uninterrupted WiFi connection in the room to connect to the internet and play a few YouTube videos. ○ Sound System

UNFPA is using Quantum, an ERP platform based Oracle Cloud, which supports the United Nations procurement processes. To access the Solicitation Documents and/or submit a response, please log in to the Quantum and subscribe to the subject tender following the instructions below: (I) Suppliers with an Existing Profile in Quantum:

If you already have a profile in Quantum, please use the following link to access the system: http://supplier.quantum.partneragencies.org/ To locate the tender and submit a response, please refer to the Quantum Negotiation Module Supplier User Guide .

Note: Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from the previous registration. (II) Suppliers without an Existing Profile in Quantum:

If you have not previously registered in Quantum, you can register a profile using the Quantum Supplier Registration link . For guidance on creating your profile, locating the tender and submitting a response, please refer to the Quantum Negotiation Module Supplier User Guide . For additional instructions on managing documents such as Purchase Orders, Invoices, Contracts in the Supplier Portal, please consult with the following link: Quantum Supplier Portal User Guide .

(III) Notifications from UNFPA regarding the tender: To ensure you receive any updates or Amendments related to the tender, kindly create a draft response without submitting. This will activate notifications from the system regarding the changes to the tender requirements, if any.

(IV) Clarification Requests:

Should you require any clarifications, please use the "Messages" functionality directly in the system. Thank you and we look forward to receiving your quotation. UNFPA Sri Lanka