Readvertisement of Provision of Graduation Venue and Setup for Machakos University 11TH Graduation Ceremony.

READVERTISEMENT OF PROVISION OF GRADUATION VENUE AND SETUP FOR MACHAKOS UNIVERSITY 11TH GRADUATION CEREMONY.

PROVISION OF GRADUATION VENUE PREPARATION AND SETUP

Tender number: MKSU/832/0066/2026-27

Procuring entity: MACHAKOS UNIVERSITY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 100,000

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 180 days

Clarifications until: 13 Oct 2026 17:00 (Nairobi time)

Published: 08 Oct 2026 15:00 (Nairobi time)

Closing: 15 Oct 2026 12:00 (Nairobi time)

Bid opening: 15 Oct 2026 12:05 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - COPY OF CERTIFICATE OF INCORPORATION /BUSINESS REGISTRATION NAME UNDER THE COMPANIES ACT OR PARTNERSHIP DEED - A COPY OF CR12 FOR LIMITED COMPANIES THAT INDICATES THE OWNERSHIP OF THE COMPANY (NOT OLDER THAN 12 MONTHS, AS AT THE TIME OF THE TENDER CLOSING) OR NATIONAL IDENTITY CARDS FOR A BUSINESS NAME. - COPY OF A VALID TAX COMPLIANCE CERTIFICATE FROM KENYA REVENUE AUTHORITY (KRA) AS AT THE TIME OF TENDER CLOSING. - VALID BUSINESS PERMIT ISSUED BY THE COUNTY GOVERNMENT - THE WRITTEN CONFIRMATION OF AUTHORIZATION TO SIGN ON BEHALF OF THE TENDERER SHALL CONSIST OF: A POWER OF ATTORNEY - DULY FILLED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION - DULY FILLED DECLARATION AND COMMITMENT TO THE CODE OF ETHICS FORM - THREE REFERENCE LETTERS FROM PREVIOUS CLIENTS - A LETTER OF COMMITMENT ADDRESSED TO THE VICE CHANCELLOR CONFIRMING THAT THE TENDERER SHALL HAVE COMPLETED THE SET UP OF THE GRADUATION VENUE BY 6.00 PM OF 4TH NOVEMBER 2026. - ATTACH A VALID CERTIFICATE OF MEMBERSHIP OF EMAK-EVENT MANAGEMENT ASSOCIATION OF KENYA - ATTACH TENDER SECURITY OF KSHS 100,000.00 VALID FOR 180 DAYS FROM THE DATE OF TENDER OPENING - Table Header : - KEY ACTIVITY NO. INFORMATION/DESCRIPTION Table Footer : - TECHNICAL EVALUATION FOR READVERTISEMENT OF PROVISION OF GRADUATION VENUE AND SETUP FOR MACHAKOS UNIVERSITY 11TH GRADUATION CEREMONY : TECHNICAL EVALUATION FORM-YES OR NO BASIS Technical Evaluation Process : - Table Header : - SR.NO EVALUATION CRITERIA MINIMUM REQUIREMENTS SUPPLIER TO INDICATE THE DOCUMENTS ATTACHED AS PER THE MINIMUM REQUIREMENTS SUPPLIER CONFORMITY SUPPLIER REMARKS 1 DEMONSTRATION OF THE ORGANIZATION’S EXPERIENCE IN UNDERTAKING EVENT MANAGEMENT SERVICES OF SIMILAR MAGNITUDE. BIDDER MUST PROVIDE A DETAILED DESCRIPTION OF AT LEAST THREE PREVIOUS ASSIGNMENTS CARRIED OUT IN THE LAST THREE (3) YEARS. MACHAKOS UNIVERSITY MAY CONTACT THE LISTED TO VERIFY INFORMATION PROVIDED. FOR EACH OF THE THREE EVENTS, THE BIDDER MUST DETAIL THE FOLLOWING: ATTACH COPIES OF LPO’S/LSO’S/SIGNED CONTRACTS • NAME OF CLIENT & DATES OF EVENT • CONTACT PERSON(S) & NUMBER OF PARTICIPANTS • DESCRIPTION OF THE EVENT • PICTORIAL EVIDENCE OF PREVIOUS WORKS DONE/SERVICES-THE PICTORIALS MUST RELATE WITH EACH OF THE ATTACHED CONTRACTS. 2 HUMAN RESOURCE CAPACITY (A)EVENT DIRECTOR: THIS WILL BE THE TEAM LEADER WHO MUST POSSESS THE FOLLOWING QUALIFICATIONS (CVS TO BE PROVIDED) MUST POSSESS AT LEAST FIVE (5) YEARS OF PROFESSIONAL EXPERIENCE IN CORPORATE EVENT MANAGEMENT SERVICES STATING FIVE PREVIOUS EVENTS THEY HAVE PERSONALLY BEEN INVOLVED IN. THE INFORMATION IN THE CV SHOULD INDICATE: NAME OF THE CLIENT, LOCATION AND DESCRIPTION OF EVENTS AND VALUE OF THE CONTRACT AND LIST EVENTS THAT MAY HAVE BEEN MANAGED CONCURRENTLY. THE EVENT DIRECTOR SHOULD BE CAPABLE OF MANAGING AN EVENT OF SIMILAR MAGNITUDE. (B) OVERALL PROGRAM COORDINATOR - MUST POSSESS AT LEAST 3YEARS PROFESSIONAL EXPERIENCE STATING PREVIOUS EVENTS THEY HAVE PERSONALLY BEEN INVOLVED IN ESPECIALLY IN ORGANIZING GRADUATIONS, CONFERENCES, CORPORATE EVENTS AND OTHER SIMILAR EVENTS. THE INFORMATION SHOULD INDICATE: NAME OF THE CLIENT, LOCATION AND DESCRIPTION OF EVENT AND VALUE OF THE CONTRACT, ATTACH CV 3 FINANCIAL CAPACITY THE BIDDER MUST DEMONSTRATE FINANCIAL CAPABILITY TO UNDERTAKE AN EVENT OF SIMILAR MAGNITUDE AT ANY GIVEN TIME. THE BIDDER MUST PROVIDE EITHER AUDITED ACCOUNT FOR AT LEAST 2 YEARS 2024, 2025) WITH AVERAGE ANNUAL TURNOVER OF KSHS.2,500,000. OR GIVE EVIDENCE DEMONSTRATING A MINIMUM LINE OF CREDIT FROM A FINANCIAL INSTITUTION OF KSHS. 3,000,000.00 Table Footer : - TECHNICAL EVALUATION TABLE-DEMONSTRATION OF STRATEGIC PARTNERSHIP (S) WITH OTHER CONTRACTORS/ SUPPLIERS OR THE POSSESSION OF EQUIPMENT REQUIRED : TECHNICAL EVALUATION FORM-YES OR NO BASIS Technical Evaluation Process :

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