Provision of Medical Cover Insurance for Council Members and Staff

PROVISION OF MEDICAL COVER INSURANCE FOR COUNCIL MEMBERS AND STAFF

REQUEST FOR STAFF MEDICAL COVERHEALTH OR HOSPITALIZATION INSURANCE

Tender number: KAS/1026/0010/2026-27

Procuring entity: KENYA ACADEMY OF SPORTS

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 100,000

Performance security: 5% of contract value

Technical evaluation: Combination of Both

Evaluation basis: Grand total wise

Bid validity: 126 days

Clarifications until: 13 Oct 2026 11:00 (Nairobi time)

Published: 08 Oct 2026 14:00 (Nairobi time)

Closing: 22 Oct 2026 11:00 (Nairobi time)

Bid opening: 22 Oct 2026 11:30 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORM SD1&2 - MUST BE REGISTERED TO PROVIDE MEDICAL INSURANCE COVER WITH THE INSURANCE REGULATORY AUTHORITY (IRA). - SUBMIT COPY OF CERTIFICATE OF REGISTRATION/INCORPORATION FROM THE REGISTRAR OF COMPANIES. - SUBMIT VALID TAX COMPLIANCE CERTIFICATE FROM KENYA REVENUE AUTHORITY (KRA). - SUBMIT MEMBERSHIP CERTIFICATE FOR YEAR 2026 FROM THE ASSOCIATION OF KENYA INSURERS (AKI). - COPY OF PIN/VAT CERTIFICATE - CR 12 FROM THE BUSINESS REGISTRATION SERVICE IS VALID FOR THE LAST 6 MONTHS FROM THE DATE OF TENDER OPENING - MUST FILL THE FORM OF TENDER IN THE FORMAT PROVIDED IN THE TENDER DOCUMENT - MUST FILL THE SCHEDULE OF PRICES FORM /PRICE SCHEDULE FORM - MUST SUBMIT A TENDER SECURITY OF KSHS. 100,000 FROM A REPUTABLE BANK OR PPRA RECOGNIZED INSURANCE COMPANY. - Table Header : - STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT THE INFORMATION GIVEN ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER Table Footer : PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES TECHNICAL EVALUATION SCORING : TECHNICAL EVALUATION FORM Technical Evaluation Process : - Table Header : TECHNICAL EVALUATION REQUIREMENTS SERIAL NO DESCRIPTION MAXIMUM SCORE SUPPLIER RESPONSE 1 A COMPREHENSIVE LIST OF COUNTRYWIDE (UP TO COUNTY/LOCAL LEVEL) SERVICE PROVIDERS WHICH SHOULD INCLUDE, HOSPITALS, DOCTORS/ SPECIALISTS, PHARMACISTS ETC, AND MUST HAVE CREDIT FACILITIES WITH ALL THE PROPOSED SERVICES PROVIDERS. ALL MAJOR HOSPITALS AND COUNSELLING CENTERS MUST BE INCLUDED AND A LIST PROVIDED. BIDDERS MUST BE READY TO INTRODUCE ADDITIONAL SERVICE PROVIDERS AS MAY BE PROPOSED BY THE PROCURING ENTITY MARKS WILL BE AWARDED BASED 20 ON THE SPREAD OF THE SERVICE PROVIDERS WITHIN THE 47 COUNTIES. (PLEASE TABULATE AND SPECIFY PER COUNTY FOR EASE OF EVALUATION) • PRESENCE IN 40 – 47 COUNTIES - 20 MARKS • PRESENCE IN 30 – 39 COUNTIES - 15 MARKS • PRESENCE IN 21- 29 COUNTIES - 10 MARKS • PRESENCE IN 20- 28 COUNTIES - 5 MARKS • PRESENCE IN 20 COUNTIES AND BELOW - 0 MARKS 2 UPDATE AND INTEGRATE THE CURRENT MEDICAL SMART CARDS WITHIN TWO WEEKS (14 DAYS) ON COMMENCEMENT OF COVER. IN ADDITION, PROVIDE MODALITIES OF ENGAGEMENTS BEFORE SMART CARDS ARE PROCESSED FOR NEW ENTRANTS TO THE SCHEME. MARKS WILL BE AWARDED BASED ON PERIOD OF UPDATES AND INTEGRATION OF CURRENT MEDICAL CARDS • WITHIN 7 DAYS - 10 MARKS • GREATER 7 DAYS, LESS THAN 14 DAYS – 5 MARKS GREATER THAN 14 DAYS – 3 MARKS 10 3 FLEXIBILITY TO INCLUDE OTHER SERVICE PROVIDERS PROPOSED BY THE PROCURING ENTITY 5 4 FACILITATE HEALTH TALKS WITHIN THE COVER PERIOD. 5 5 PROVIDE SCHEME INFORMATION BOOKLETS ON SCHEME RULES AND ENTITLEMENT WITH FULL DISCLOSURE OF ALL EXCLUSIONS 5 6 LIST OF AT LEAST THREE (3) CURRENT /ONGOING CLIENTS. ATTACH PROOF 10 7 CERTIFIED CURRENT AUDITED ACCOUNTS (2024,2025) 15 8 CERTIFIED LIST OF AT LEAST FIVE (5) KEY PROFESSIONAL STAFF AND THEIR CVS, COPIES OF CERTIFICATES AND RESPONSIBILITIES 10 9 FINANCIAL CAPABILITY FOR THE LAST TWO YEARS: LIQUIDITY RATIO; • 2: 1 RATIO (5 MARKS EACH YEAR) • 1: 1 RATIO (3 MARK EACH YEAR) • LESS – 0 POINT (PLEASE TABULATE AND SPECIFY THE RATIOS FROM THE AUDITED ACCOUNTS FOR EASE OF CALCULATIONS FOR EACH YEAR) 10 10 MUST HAVE DONE ANNUAL GROSS MEDICAL PREMIUMS IN THE LAST TWO PREVIOUS YEARS OF KSHS. 400 MILLION 5 11 MUST HAVE DONE GROSS PAID UP CAPITAL OF AT LEAST KSHS. 200MILLION FOR THE LAST TWO YEARS 5 Table Footer : - TECHNICAL EVALUATION FORM - YES OR NO : TECHNICAL EVALUATION FORM YES OR NO Technical Evaluation Process :

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