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Provision of Full Day Hotel and Conference Facilities in Machakos for Board Retreat Policy Validation

Issued by PRESIDENTS AWARD - KENYA · via Kenya — e-GP (egpkenya.go.ke)

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Published
13 Nov 2026
Closes
14 Nov 2026, 12:00 UTC
Bid opening
14 Nov 2026, 12:01 UTC
Reference
PA/1063/RFQ/0015/2026-27
Location
Kenya
Sector
Facility Management & Cleaning
Type
services

At a glance

PRESIDENTS AWARD - KENYA in Kenya has published a request for quotations in facility management & cleaning: “Provision of Full Day Hotel and Conference Facilities in Machakos for Board Retreat Policy Validation”. Submissions close tomorrow, 14 November 2026. Quote reference PA/1063/RFQ/0015/2026-27 in any correspondence with the buyer. FreeTender has recorded 7 notices from this buyer since 2026, 1 of them currently open. There are 65 open facility management & cleaning notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Performance security
5% of contract value
Questions deadline
13 Nov 2026 18:00 (Nairobi time)
Bid validity
140 days
Procurement method
Request for Quotation
Evaluation
Yes/ No Basis
Funding
GoK

Documents to submit

  • SELF - declaration form - SD 1&2
  • A valid certificate of incorporation /registration
  • A valid tax compliance certificate
  • A valid single business trading licence

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

PROVISION OF FULL DAY HOTEL AND CONFERENCE FACILITIES IN MACHAKOS FOR BOARD RETREAT POLICY VALIDATION

PROVISION OF HOTEL AND CONFERENCE FACILITIES IN MACHAKOS

Tender number: PA/1063/RFQ/0015/2026-27

Procuring entity: PRESIDENTS AWARD - KENYA

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Performance security: 5% of contract value

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 140 days

Clarifications until: 13 Nov 2026 18:00 (Nairobi time)

Published: 13 Nov 2026 15:30 (Nairobi time)

Closing: 14 Nov 2026 15:00 (Nairobi time)

Bid opening: 14 Nov 2026 15:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - A VALID CERTIFICATE OF INCORPORATION /REGISTRATION - A VALID TAX COMPLIANCE CERTIFICATE - A VALID SINGLE BUSINESS TRADING LICENCE

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 80141637 BOARDS CONFERENCES AND SEMINARS PROVISION OF FULL DAY HOTEL AND CONFERENCE FACILITIES IN MACHAKOS EACH 1

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 7 notices from PRESIDENTS AWARD - KENYA, going back to October 2026 — 1 of them still open. They buy mostly in Facility Management & Cleaning, Healthcare & Pharma and Agriculture & Food. There are 65 open Facility Management & Cleaning tenders in Kenya. This one closes in 1 day.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this facility management & cleaning opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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FreeTender mirrors this notice for reference. Verify the details and bid on the official portal.

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