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Accepting bidsrfqKenya

Provision of Conference Services

Issued by WEST POKOT - FINANCE AND ECOMONIC PLANNING · via Kenya — e-GP (egpkenya.go.ke)

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Published
9 Nov 2026
Closes
16 Nov 2026, 06:15 UTC
Bid opening
17 Nov 2026, 06:00 UTC
Reference
4162FAEP/1579/RFQ/0008/2026-27
Location
Kenya
Sector
Facility Management & Cleaning
Type
services

At a glance

WEST POKOT - FINANCE AND ECOMONIC PLANNING in Kenya has published a request for quotations in facility management & cleaning: “Provision of Conference Services”. Submissions close on 16 November 2026, 7 days from today. Quote reference 4162FAEP/1579/RFQ/0008/2026-27 in any correspondence with the buyer. FreeTender has recorded 6 notices from this buyer since 2026, 4 of them currently open. There are 59 open facility management & cleaning notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Questions deadline
11 Nov 2026 17:00 (Nairobi time)
Bid validity
35 days
Procurement method
Request for Quotation
Evaluation
Yes/ No Basis
Funding
GoK

Documents to submit

  • SELF - declaration form - SD 1&2
  • Certificate of incorporation
  • CR 12 certificate
  • Valid tax compliance
  • Valid county government business permit

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

PROVISION OF CONFERENCE SERVICES

Tender number: 4162FAEP/1579/RFQ/0008/2026-27

Procuring entity: WEST POKOT - FINANCE AND ECOMONIC PLANNING

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 35 days

Clarifications until: 11 Nov 2026 17:00 (Nairobi time)

Published: 09 Nov 2026 13:30 (Nairobi time)

Closing: 16 Nov 2026 09:15 (Nairobi time)

Bid opening: 17 Nov 2026 09:00 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - CERTIFICATE OF INCORPORATION - CR 12 CERTIFICATE - VALID TAX COMPLIANCE - VALID COUNTY GOVERNMENT BUSINESS PERMIT

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 9010160301 CATERING SERVICES PROVISION OF CONFERENCE SERVICES PAX 75

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 6 notices from WEST POKOT - FINANCE AND ECOMONIC PLANNING, going back to October 2026 — 4 of them still open. They buy mostly in Facility Management & Cleaning, Oil, Gas & Petrochemicals and Sports, Recreation & Events. There are 59 open Facility Management & Cleaning tenders in Kenya. This one closes in 7 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this facility management & cleaning opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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FreeTender mirrors this notice for reference. Verify the details and bid on the official portal.

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