Accepting bidsrfqKenya

Requisition for Full Day Conference Facility

Issued by WEST POKOT - FINANCE AND ECOMONIC PLANNING · via Kenya — e-GP (egpkenya.go.ke)

Published: 3 Nov 2026
Closes: 10 Nov 2026, 07:00 UTC
Bid opening: 10 Nov 2026, 07:01 UTC
Reference: 4162FAEP/1579/RFQ/0005/2026-27
Location: Kenya
Sector: Sports, Recreation & Events
Type: services

At a glance

WEST POKOT - FINANCE AND ECOMONIC PLANNING in Kenya has published a request for quotations in sports, recreation & events: “Requisition for Full Day Conference Facility”. Submissions close tomorrow, 10 November 2026. Quote reference 4162FAEP/1579/RFQ/0005/2026-27 in any correspondence with the buyer. FreeTender has recorded 6 notices from this buyer since 2026, 4 of them currently open. There are 180 open sports, recreation & events notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Questions deadline: 04 Nov 2026 00:00 (Nairobi time)
Bid validity: 35 days
Procurement method: Request for Quotation
Evaluation: Yes/ No Basis
Funding: GoK

Documents to submit

SELF - declaration form - SD 1&2
Certificate of incorporation /registration
Current CR 12 certificate
Valid tax compliance
Valid business permit

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

REQUISITION FOR FULL DAY CONFERENCE FACILITY

Tender number: 4162FAEP/1579/RFQ/0005/2026-27

Procuring entity: WEST POKOT - FINANCE AND ECOMONIC PLANNING

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 35 days

Clarifications until: 04 Nov 2026 00:00 (Nairobi time)

Published: 03 Nov 2026 15:00 (Nairobi time)

Closing: 10 Nov 2026 10:00 (Nairobi time)

Bid opening: 10 Nov 2026 10:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - CERTIFICATE OF INCORPORATION /REGISTRATION - CURRENT CR 12 CERTIFICATE - VALID TAX COMPLIANCE - VALID BUSINESS PERMIT

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 9010160301 CATERING SERVICES CONFERENCE SERVICES PAX 113

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 6 notices from WEST POKOT - FINANCE AND ECOMONIC PLANNING, going back to October 2026 — 4 of them still open. They buy mostly in Facility Management & Cleaning, Oil, Gas & Petrochemicals and Sports, Recreation & Events. There are 180 open Sports, Recreation & Events tenders in Kenya. This one closes in 1 day.

Similar Sports, Recreation & Events tenders

Cabro Paving at Mkunumbi Phase III· closes 23 Nov
Provision of hotel services, conference facilities and outside catering-Framework agreement· closes 23 Nov
Tender Management of an Ablution Block at Dagoretti South Sub-County Headquarters for the Financial Year 2026/2027· closes 30 Nov
Cabro Paving at Hindi Phase III· closes 23 Nov
Cabro Paving at Mpeketoni Town· closes 23 Nov

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this sports, recreation & events opportunity. Always verify the details on the official source.

Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.

Common bidding mistakes to avoid →Writing a winning proposal