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Accepting bidsrfqKenya

Provision of Conference Facilities in Nairobi on as and When Required Basis for a Period of One Year

Issued by NAIROBI CENTRE FOR INTERNATIONAL ARBITRATION · via Kenya — e-GP (egpkenya.go.ke)

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Published
29 Sept 2026
Closes
9 Oct 2026, 07:15 UTC
Bid opening
9 Oct 2026, 07:16 UTC
Reference
NCIA/804/RFQ/0006/2026-27
Location
Kenya
Sector
Facility Management & Cleaning
Type
services

At a glance

NAIROBI CENTRE FOR INTERNATIONAL ARBITRATION in Kenya has published a request for quotations in facility management & cleaning: “Provision of Conference Facilities in Nairobi on as and When Required Basis for a Period of One Year”. Submissions close on 9 October 2026, 3 days from today. Quote reference NCIA/804/RFQ/0006/2026-27 in any correspondence with the buyer. There are 24 open facility management & cleaning notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Details

PROVISION OF CONFERENCE FACILITIES IN NAIROBI ON AS AND WHEN REQUIRED BASIS FOR A PERIOD OF ONE YEAR

PROVISION OF FULL DAY CONFERENCE FACILITY IN NAIROBI

Tender number: NCIA/804/RFQ/0006/2026-27

Procuring entity: NAIROBI CENTRE FOR INTERNATIONAL ARBITRATION

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 91 days

Clarifications until: 29 Sep 2026 13:15 (Nairobi time)

Published: 29 Sep 2026 11:15 (Nairobi time)

Closing: 09 Oct 2026 10:15 (Nairobi time)

Bid opening: 09 Oct 2026 10:16 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - BUSINESS REGISTRATION CERTIFICATE /CERTIFICATE OF INCORPORATION - VALID TAX COMPLIANCE - VALID BUSINESS PERMIT/TRADING LICENSE - COMMITMENT LETTER TO OFFER SERVICES ON CREDIT PAYABLE AFTER 30 DAYS OF SERVICE /INVOICING

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 9011160101 CONFERENCE CENTERS PROVISION OF FULL DAY, HALF DAY CONFERENCE FACILITY & BREAKFAST MEETINGS EACH 1

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

There are 24 open Facility Management & Cleaning tenders in Kenya. This one closes in 3 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this facility management & cleaning opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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