Framework Agreement for Provision of Conference Facilities in Nairobi Mombasa Machakos Nakuru Naivasha and Eldoret Towns for a Period of 3 Years.

FRAMEWORK AGREEMENT FOR PROVISION OF CONFERENCE FACILITIES IN NAIROBI MOMBASA MACHAKOS NAKURU NAIVASHA AND ELDORET TOWNS FOR A PERIOD OF 3 YEARS.

Tender number: RBA/937/0006/2026-27

Procuring entity: RETIREMENT BENEFITS AUTHORITY

Procurement category: Non Consultancy Services

Procurement method: Framework Agreement

Bidding access: Open

Framework agreement: Yes

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Lot wise

Bid validity: 140 days

Clarifications until: 09 Oct 2026 10:00 (Nairobi time)

Published: 05 Oct 2026 14:00 (Nairobi time)

Closing: 22 Oct 2026 11:00 (Nairobi time)

Bid opening: 22 Oct 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM SD 1&2 - CERTIFICATE OF INCORPORATION /REGISTRATION - COPY OF CR12 FOR LIMITED COMPANIES, CR13 FOR PARTNERSHIPS OR NATIONAL IDENTIFICATION CARD/PASSPORT FOR SOLE PROPRIETOR - VALID BUSINESS PERMIT FROM COUNTY GOVERNMENT FOR THE YEAR 2026 - VALID TAX COMPLIANCE CERTIFICATE - ATTACH CURRENT TOURISM REGULATORY AUTHORITY CERTIFICATE OF ACCREDITATION (GOLD AWARD) - HOTELS’ VALID HEALTH LICENSES - MEDICAL CERTIFICATE AND FOOD HYGIENE CERTIFICATE - ATTACH DULY FILLED, SIGNED AND STAMPED SPECIFICATIONS AND PRICED ACTIVITY SCHEDULE FOR EACH TOWN QUOTED AS PER THE ATTACHED DOCUMENT - Table Header : - STATEMENT TENDERRER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT INFORMATION PROVIDED ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER. Table Footer : A) LOCAL LABOR : FOREIGN TENDERERS 40 PERCENT RULE Table Header : - ITEM DESCRIPTION OF WORK ITEM DESCRIBE LOCATION OF SOURCE COST IN KENYA. SHILLINGS COMMENTS, IF ANY Table Footer : - B) SUB-CONTRACTS FROM LOCAL SOURCES : FOREIGN TENDERERS 40 PERCENT RULE Table Header : - DESCRIPTION OF WORK ITEM DESCRIBE LOCATION OF SOURCE COST IN KENYA. SHILLINGS COMMENTS, IF ANY Table Footer : - C) LOCAL MATERIALS : FOREIGN TENDERERS 40 PERCENT RULE Table Header : - DESCRIPTION OF WORK ITEM DESCRIBE LOCATION OF SOURCE COST IN KENYA. SHILLINGS COMMENTS, IF ANY Table Footer : - D) USE OF LOCAL PLANT AND EQUIPMENT : FOREIGN TENDERERS 40 PERCENT RULE Table Header : - DESCRIPTION OF WORK ITEM DESCRIBE LOCATION OF SOURCE COST IN KENYA SHILLINGS COMMENTS, IF ANY Table Footer : - E) ANY OTHER ITEMS : FOREIGN TENDERERS 40 PERCENT RULE Table Header : ADD ANY OTHER ITEMS WHERE APPLICABLE DESCRIPTION OF WORK ITEM DESCRIBE LOCATION OF SOURCE COST IN KENYA SHILLINGS COMMENTS, IF ANY Table Footer : - TOTAL COST LOCAL CONTENT : FOREIGN TENDERERS 40 PERCENT RULE Table Header : - TOTAL COST LOCAL CONTENT PERCENTAGE OF CONTRACT PRICE Table Footer : - EQUIPMENT INFORMATION : FORM EQU- EQUIPMENT Table Header : THE TENDERER SHALL PROVIDE ADEQUATE INFORMATION TO DEMONSTRATE CLEARLY THAT IT HAS THE CAPABILITY TO MEET THE REQUIREMENTS FOR THE KEY EQUIPMENT LISTED IN SECTION III, EVALUATION AND QUALIFICATION CRITERIA. A SEPARATE FORM SHALL BE PREPARED FOR EACH ITEM OF EQUIPMENT LISTED, OR FOR ALTERNATIVE EQUIPMENT PROPOSED BY THE TENDERER. NAME OF MANUFACTURER MODEL AND POWER RATING CAPACITY YEAR OF MANUFACTURE CURRENT LOCATION DETAILS OF CURRENT COMMITMENTS INDICATE SOURCE OF THE EQUIPMENT (SELECT - COMBO) Table Footer : OMIT THE FOLLOWING INFORMATION FOR EQUIPMENT OWNED BY THE TENDERER. EQUIPMENT OWNERSHIP : FORM EQU- EQUIPMENT Table Header : - NAME OF OWNER ADDRESS OF OWNER TELEPHONE CONTACT NAME AND TITLE MOBILE PHONE NUMBER E-MAIL AGREEMENTS NOT APPLICABLE Table Footer : - CONTRACTOR' REPRESENTATIVE AND KEY PERSONNEL : FORM PER 1 CONTRACTORS REPRESENTATIVE AND KEY PERSONNEL SCHEDULE Table Header : TENDERERS SHOULD PROVIDE THE NAMES AND DETAILS OF THE SUITABLY QUALIFIED CONTRACTOR'S REPRESENTATIVE AND KEY PERSONNEL TO PERFORM THE CONTRACT. THE DATA ON THEIR EXPERIENCE SHOULD BE SUPPLIED USING THE FORM PER-2 BELOW FOR EACH CANDIDATE. TITLE OR POSITION NAME OF CANDIDATE: DURATION OF APPOINTMENT: TIME COMMITMENT: FOR THIS POSITION EXPECTED TIME SCHEDULE FOR THIS POSITION: Table Footer : - NON-PERFORMED CONTRACTS IN ACCORDANCE WITH SECTION III EVALUATION AND QUALIFICATION CRITERIA : FORM CON 2 HISTORICAL CONTRACT NON PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - STATEMENT YEAR TENDERER'S RESPONSE CONTRACT NON- PERFORMANCE OCCURED DURING THE PERIOD SPECIFIED IN SECTION III, EVALUATION AND QUALIFICATION CRITERIA, SUB-FACTOR. (4B (VI)-A) 2023-2025 Table Footer : F YES , GIVE DETAILS IN TABLE BELOW DETAILS OF NON-PERFORMED CONTRACTS : FORM CON 2 HISTORICAL CONTRACT NON PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - TENDERER/JV'S MEMBER NAME YEAR NON- PERFORMED PORTION OF CONTRACT CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY: ADDRESS OF PROCURING ENTITY: REASON(S) FOR NO NPERFORMANCE: TOTAL CONTRACT AMOUNT Table Footer : - PENDING LITIGATION, IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : FORM CON 2 HISTORICAL CONTRACT NON PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - STATEMENT TENDERER'S RESPONE THERE IS PENDING LITIGATION IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA, SUB-FACTOR (4B (VI)-B. Table Footer : IF YES GIVE DETAILS BELOW DETAILS OF PENDING LITIGATION : FORM CON 2 HISTORICAL CONTRACT NON PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - TENDERER'S /JV NAME YEAR OF DISPUTE TOTAL CONTRACT AMOUNT (KES) AMOUNT IN DISPUTE (KES) CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE STATUS OF DISPUTE Table Footer : - LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : FORM CON 2 HISTORICAL CONTRACT NON PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - STATEMENT TENDERER'S RESPONSE IS THERE ANY LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA, SUB-FACTOR 4.6. Table Footer : IF YES PROVIDE DETAILS BELOW DETAILS OF LITIGATION HISTORY : FORM CON 2 HISTORICAL CONTRACT NON PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - TENDERRER / JV NAME YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NET WORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE REASON(S) FOR LITIGATION AND AWARD DECISION (INDICATE MAIN REASON(S) AMOUNT Table Footer : - FORM 3.1- FINANCIAL DATA : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM- FIN - 3 1 FINANCIAL SITUATION AND PERFORMANCE Table Header : STATEMENT OF FINANCIAL POSITION (INFORMATION FROM BALANCE SHEET) YEAR TOTAL ASSETS (TA) TOTAL LIABILITIES (TL) TOTAL EQUITY/NET WORTH (NW) CURRENT ASSETS (CA) CURRENT LIABILITIES (CL) WORKING CAPITAL (WC) CURRENCY Table Footer : - INFORMATION FROM INCOME STATEMENT : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM- FIN - 3 1 FINANCIAL SITUATION AND PERFORMANCE Table Header : - YEAR TOTAL REVENUE (TR) PROFITS BEFORE TAXES (PBT) CURRENCY 2025 Table Footer : - CASH FLOW INFORMATION : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM- FIN - 3 1 FINANCIAL SITUATION AND PERFORMANCE Table Header : - YEAR CASH FLOW FROM OPERATING ACTIVITIES CURRENCY 2025 Table Footer : - SOURCES OF FINANCE : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM- FIN - 3 1 FINANCIAL SITUATION AND PERFORMANCE Table Header : - SOURCE OF FINANCE AMOUNT Table Footer : - FINANCIAL DOCUMENT : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM- FIN - 3 1 FINANCIAL SITUATION AND PERFORMANCE Table Header : THE TENDERER AND ITS PARTIES SHALL PROVIDE COPIES OF FINANCIAL STATEMENTS FOR YEARS PURSUANT SECTION III, EVALUATION AND QUALIFICATIONS CRITERIA, SUB-FACTOR3.1. THE FINANCIAL STATEMENTS SHALL: STATEMENT TENDERERS RESPONSE A) REFLECT THE FINANCIAL SITUATION OF THE TENDERER OR IN CASE OF JV MEMBER, AND NOT AN AFFILIATED ENTITY (SUCH AS PARENT COMPANY OR GROUP MEMBER). B) BE INDEPENDENTLY AUDITED OR CERTIFIED IN ACCORDANCE WITH LOCAL LEGISLATION. C) BE COMPLETE, INCLUDING ALL NOTES TO THE FINANCIAL STATEMENTS. D) CORRESPOND TO ACCOUNTING PERIODS ALREADY COMPLETED AND AUDITED. Table Footer : THE TENDERER SHALL ATTACH COPIES OF FINANCIAL STATEMENTS1FOR THE YEARS REQUIRED ABOVE ; AND COMPLYING WITH THE REQUIREMENTS ANNUAL TURNOVER DATA (CONSTRUCTION ONLY) : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM FIN 3 2 AVERAGE ANNUAL CONSTRUCTION TURNOVER Table Header : - YEAR AMOUNT CURRENCY EXCHANGE RATE 2025 Table Footer : - AVERAGE ANNUAL CONSTRUCTION TURNOVER * : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM FIN 3 2 AVERAGE ANNUAL CONSTRUCTION TURNOVER Table Header : - ITEM DESCRIPTION AMOUNT AVERAGE ANNUAL CONSTRUCTION TURNOVER * Table Footer : - TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM : FIN -3.3: FINANCIAL RESOURCES : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM - FIN -3 3- FINANCIAL RESOURCES Table Header : SPECIFY PROPOSED SOURCES OF FINANCING, SUCH AS LIQUID ASSETS, UNENCUMBERED REAL ASSETS, LINES OF CREDIT, AND OTHER FINANCIAL MEANS, NET OF CURRENT COMMITMENTS, AVAILABLE TO MEET THE TOTAL CONSTRUCTION CASH FLOW DEMANDS OF THE SUBJECT CONTRACTOR CONTRACTS AS SPECIFIED IN SECTION III, EVALUATION AND QUALIFICATION CRITERIA. SOURCE OF FINANCING AMOUNT Table Footer : - CURRENT CONTRACT COMMITMENTS / WORKS IN PROGRESS : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM- FIN -3 4- CURRENT CONTRACT COMMITMENTS - WORKS IN PROGRESS Table Header : TENDERERS AND EACH MEMBER TO A JV SHOULD PROVIDE INFORMATION ON THEIR CURRENT COMMITMENTS ON ALL CONTRACTS THAT HAVE BEEN AWARDED, OR FOR WHICH A LETTER OF INTENT OR ACCEPTANCE HAS BEEN RECEIVED, OR FOR CONTRACTS APPROACHING COMPLETION, BUT FOR WHICH AN UNQUALIFIED, FULL COMPLETION CERTIFICATE HAS YET TO BE ISSUED. NAME OF CONTRACT PROCURING ENTITY’S CONTACT ADDRESS, PROCURING ENTITY’S TELEPHONE NUMBER, VALUE OF OUTSTANDING WORK ESTIMATED COMPLETION DATE AVERAGE MONTHLY INVOICING OVER LAST SIX MONTHS Table Footer : - GENERAL RELEVANT WORK EXPERIENCE : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM-EXP - 4 1 GENERAL RELEVANT WORK EXPERIENCE Table Header : - STARTING YEAR ENDING YEAR CONTRACT NAME BRIEF DESCRIPTION OF THE WORKS PERFORMED BY THE TENDERER AMOUNT OF CONTRACT NAME OF PROCURING ENTITY ADDRESS ROLE OF TENDERER Table Footer : - SIMILAR CONTRACT INFORMATION. : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM - EXP - 4 2 A SPECIFIC WORK AND MANAGEMENT EXPERIENCE Table Header : - CONTRACT IDENTIIFICATION AWARD DATE COMPLETION DATE ROLE IN CONTRACT TOTAL CONTRACT AMOUNT Table Footer : - MEMBER IN JV OR SUB CONTRCATOR : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM - EXP - 4 2 A SPECIFIC WORK AND MANAGEMENT EXPERIENCE Table Header : SPECIFY PARTICIPATION IN TOTAL CONTRACT AMOUNT MEMBER IN A JV OR SUBCONTRACTOR SPECIFY PARTICIPATION IN TOTAL CONTRACT AMOUNT PROCURING ENTITY NAME ADDRESS TELEPHONE NUMBER EMAIL Table Footer : - DESCRIPTION OF SIMILARITY : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM - EXP - 4 2 A SPECIFIC WORK AND MANAGEMENT EXPERIENCE Table Header : DESCRIPTION OF THE SIMILARITY IN ACCORDANCE WITH SUB-FACTOR 4.2(A) OF SECTION III: AMOUNT PHYSICAL SIZE OF REQUIRED WORKS ITEM COMPLEXITY METHOD/ TECHNOLOGY CONSTRUCTION RATE FOR KEY ACTIVITIES CHARACTERISTICS Table Footer : - KEY ACTIVITYIES : ENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM - EXP- 4 2 B WORK EXPERIENCE IN KEY ACTIVITIES Table Header : ALL SUB-CONTRACTORS FOR KEY ACTIVITIES MUST COMPLETE THE INFORMATION IN THIS FORM AS PER ITT 34 AND SECTION III, EVALUATION AND QUALIFICATION CRITERIA, SUB-FACTOR 4.2. KEY ACTIVITY NO CONTRACT IDENTIFICATION AWARD DATE COMPLETION DATE ROLE IN CONTRACT TOTAL CONTRACT AMOUNT Table Footer : - QUANTITY PERFORMED UNDER THE CONTRACT PER YEAR OR PART OF THE YEAR IN MONETARY TERMS : ENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM - EXP- 4 2 B WORK EXPERIENCE IN KEY ACTIVITIES Table Header : ALL SUB-CONTRACTORS FOR KEY ACTIVITIES MUST COMPLETE THE INFORMATION IN THIS FORM AS PER ITT 36 AND SECTION III, EVALUATION AND QUALIFICATION CRITERIA YEAR KEY ACTIVITY DESCRITION TOTAL QUANTITY IN THE CONTRACT (I) PERCENTAGE PARTICIPATION (II) ACTUAL QUANTITY PERFORMED (I) X (II) PROCURING ENTITY’ S NAME ADDRESS TELEPHONE/FAX NUMBER E-MAIL Table Footer : - Sr no. Formula 1 ACTUAL QUANTITY PERFORMED (I) X (II) =TOTAL QUANTITY IN THE CONTRACT (I) *PERCENTAGE PARTICIPATION (II) DESCRIPTION OF KEY ACTIVITIES IN ACCORDANCE WITH SUB-FACTOR 4.2(B) OF SECTION III : ENDERERS QUALIFICATION WITHOUT PREQUALIFICATION FORM - EXP- 4 2 B WORK EXPERIENCE IN KEY ACTIVITIES Table Header : - ACTIVITY DESCRIPTION INFORMATION Table Footer : - TECHNICAL EVALUATION CRITERIA FOR CONFERENCE FACILITIES : TECHNICAL EVALUATION CRITERIA FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

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