MidCoast Council Concrete Processing Tender Waste Services

MidCoast Council is seeking an experienced contractor to crush, grind, screen and process stockpiled concrete, bricks and tiles under a five-year, non-exclusive, as-required contract.

Processing will be undertaken at Council’s Waste Management Centres at Taree, Gloucester and Stroud. The Contractor will produce the following finished products:

20 mm minus road base;

40 mm minus road base; and

80 mm minus cobbles.

The Contractor must provide all personnel, supervision, mobile processing plant, loaders, screening and magnetic-separation equipment, water-based dust suppression, traffic controls, site establishment, product testing, stockpiling, cleaning, reporting and demobilisation required to complete each processing occurrence.

For standard Service Requests, the Contractor must commence site establishment within 21 calendar days. For urgent Service Requests, commencement is required within seven calendar days, with up to four urgent requests permitted each Contract Year.

The services require physical attendance at the nominated facilities and cannot be provided remotely. Council does not guarantee any minimum quantity, number of processing occurrences, product-grade mix or expenditure.

Background information / Compatibility requirements

Council receives concrete, bricks and tiles at its Waste Management Centres for processing and beneficial reuse. The successful Contractor must be capable of operating safely within active public waste facilities while maintaining access for residents, Council personnel and other contractors.

The Contractor must have suitable mobile crushing, grinding, screening, loading and magnetic-separation equipment, together with sufficient trained personnel, backup plant and business-continuity arrangements. Continuous water-based dust suppression is mandatory, and dry processing is not permitted.

The Contractor must prepare a master Traffic Management Plan and Site Establishment Plan at the start of the Contract and review and update these documents before each processing occurrence.

Services must comply with:

the Protection of the Environment Operations Act 1997 and applicable regulations;

the Work Health and Safety Act 2011 and Work Health and Safety Regulation 2025;

applicable crystalline-silica requirements;

the relevant recovered aggregate resource recovery order and exemption;

each facility’s Environment Protection Licence and operating requirements; and

all other applicable NSW and Commonwealth laws, standards and codes.

The Contractor must maintain an unexpected-asbestos procedure covering immediate cessation of work, isolation and quarantine, notification, competent assessment, licensed removal where required and clearance before work recommences.

Tendered rates are to be all-inclusive rates per cubic metre of accepted finished product, measured by survey of the finished stockpiles. Historical or estimated quantities are indicative only and do not represent guaranteed future volumes, composition, contamination levels, processing yield or frequency of work.

Desired Outcomes ('Nice to haves', Conditions & Warranties, SLA's, Project benefits): Council is seeking a safe, reliable and environmentally compliant service that maximises the beneficial reuse of concrete, bricks and tiles while maintaining safe and efficient operation of its Waste Management Centres.

Key outcomes and service requirements include:

- timely acknowledgement, programming and commencement of standard and urgent Service Requests;

- continuous and diligent completion of each processing occurrence;

- effective control of dust, respirable crystalline silica, noise, sediment, runoff and other pollution risks;

- immediate stop-work and notification procedures for suspected asbestos, excessive dust or other environmental and safety incidents;

- processing of material into compliant 20 mm, 40 mm and 80 mm finished products;

- product sampling and testing by appropriately qualified personnel and NATA-accredited laboratories;

- neat, stable and clearly separated finished-product stockpiles;

- removal and return to Council of separated steel and recoverable metals;

- complete cleaning and sweeping of processing pads, roads and adjacent areas;

- protection and cleaning of drains, grates, channels and other infrastructure;

- completion of a handover checklist, supporting photographs and Council sign-off before demobilisation; and

- accurate production, testing, incident and performance reporting.

Council will apply the contractual performance remedies, agreed damages and cost-recovery provisions for late commencement, failed site handback, off-specification products, dust escape, environmental or safety incidents, incomplete cleaning and late reporting.

Desirable attributes include demonstrated experience at active waste or resource-recovery facilities, strong backup-plant capacity, effective public-interface controls, transparent electronic reporting and practical initiatives that improve product quality, environmental performance and resource-recovery outcomes.

Questions asked by the buyer:

Provide the Tenderer’s legal entity name, trading name, ABN/ACN, registered address and principal place of business.

Provide the name, position, telephone number and email address of the person authorised to represent the Tenderer.

Confirm that the person submitting the Tender is authorised to bind the Tenderer.

Confirm that the Tenderer has reviewed and accepts all tender documents and addenda issued through the portal.

Does the Tender contain any departures, exclusions, assumptions or qualifications? If yes, provide full details in the departures schedule.

Identify any actual, potential or perceived conflict of interest involving the Tenderer, its personnel, subcontractors or Council employees.

Confirm that the Tender has been prepared independently and without collusion, unlawful communication or improper arrangement with another tenderer.

Confirm that the information submitted is complete and accurate and that Council may verify licences, referees, regulatory history, processing destinations and other material claims made in the Tender.

Buyer: MidCoast Council

Buyer location: 2 Biripi Wy, Taree, New South Wales 2430, Australia

VendorPanel reference: VP523183

Buyer's reference: WS_TEN_CONCRETE_PROCESSING_SERVICES_2027-2032

Opens: Thursday 03 September 2026 (AUS Eastern Standard Time)

Closes: Wednesday 30 September 2026 05:00 PM (AUS Eastern Standard Time)

Supplier query cut-off: Monday 21 September 2026 05:00 PM (AUS Eastern Standard Time)

Expected decision: Wednesday 28 October 2026 (AUS Eastern Standard Time)

Categories: Mining & Quarrying & Oil & Gas; 1: Crushing & Screening Services; Waste Management & Landfill; 1: Green Waste Recycling; 2: Waste Collection & Disposal Regions of service: New South Wales; 1: Central West; 2: Far West; 3: Hunter; 4: Illawarra; 5: Mid-North Coast; 6: North Western; 7: Sydney; All Regions of Service locations are within Australia.

Tender documents: 5

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