FreeTender
Accepting bidstenderAustralia

ITT2565 M365 Information Governance Solution

Issued by Sunshine Coast Council · via VendorPanel Public Tenders — Australian councils, agencies & utilities

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Published
16 Oct 2026
Closes
17 Nov 2026, 02:00 UTC
Reference
VP529397
Location
Queensland, Australia
Sector
Governance & Public Institutions

At a glance

Sunshine Coast Council in Australia has published a tender in governance & public institutions: “ITT2565 M365 Information Governance Solution”. Submissions close on 17 November 2026, 25 days from today. Quote reference VP529397 in any correspondence with the buyer. FreeTender has recorded 10 notices from this buyer since 2026, 7 of them currently open. There are 6 open governance & public institutions notices in Australia on FreeTender. Bids are submitted to the buyer through VendorPanel Public Tenders — Australian councils, agencies & utilities, not through FreeTender.

Details

Provision of a M365 Information Governance Solution is required to address any records management limitation within the Microsoft ecosystem, as well as backups and automation, to ensure the delivery of compliance, alignment with legislative and governance requirements, frameworks and standards. The high-level scope of this Solution, includes the following:

- Records Capture & Classification - Automation. Reduced costs via storage optimisation.

- Records Retention & Disposal - Workflow automation and audit trails.

- Records Integrity & Maintenance - Automated lifecycle and compliance monitoring.

- Dashboards, analytics & reporting to manage compliance and optimise savings.

- Records Discovery Use & Sharing - Comprehensive discovery tools.

- Backup and recovery - Automated backup and recovery of M365 Information

The initial term of this Contract will be for a period of 5 years, with 2 x 12 month extension options.

Buyer: Sunshine Coast Council

Buyer location: 54 First Ave, Maroochydore, Queensland 4558, Australia

VendorPanel reference: VP529397

Buyer's reference: ITT2565

Opens: Saturday 17 October 2026 (E. Australia Standard Time)

Closes: Tuesday 17 November 2026 12:00 PM (E. Australia Standard Time)

Supplier query cut-off: Thursday 12 November 2026 12:00 PM (E. Australia Standard Time)

Expected decision: Friday 16 April 2027 (E. Australia Standard Time)

Categories: Business & Administrative Services; 1: Documents & Record Management Services; IT & Telecomms; 1: IT Services; 2: Services - Data Storage Services; 3: Services - Software Support & Maintenance; 4: Software - Other

Regions of service: Queensland; 1: Sunshine Coast; All Regions of Service locations are within Australia.

Tender documents: 8

Published on VendorPanel Public Tenders. Documents and responses require free VendorPanel supplier registration.

Context for bidders

We hold 10 notices from Sunshine Coast Council, going back to August 2026 — 7 of them still open. They buy mostly in Construction & Infrastructure, Sports, Recreation & Events and Governance & Public Institutions. There are 6 open Governance & Public Institutions tenders in Australia. This one closes in 25 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this governance & public institutions opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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