HVAC Replacement/Repair Base-wide — Maint/Repair/Rebuild of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment

DEPT OF DEFENSE · DEPT OF THE ARMY · NGB · W7NV USPFO ACTIVITY OKANG 138 is soliciting HVAC Replacement/Repair Base-wide — Maint/Repair/Rebuild of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment. Solicitation number W50S8U-26-R-A014. Classified under NAICS 238220 — Plumbing, Heating, and Air-Conditioning Contractors. Product/service code J041 — MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT. Place of performance: OK, USA. Responses are due by 10 September 2026 19:00 UTC. Posted on SAM.gov, the US federal contract opportunities system; registration is required to bid.

03 September 2026: Batch 01 of requests for information with answers.  More to follow NLT COB 8 Sept.

27 August 2026: Solicitation updated: CLIN 0001 and Option CLIN 1003 have swapped places.  Additionally, the SOW has been updated with change for Building 230 System Replacement (now Option CLIN 1003) for the new unit to be capable of at least 10 tons of cooling.

26 August 2026: Uploading Site Visit Sign-in sheet, Site Visit Slides, Site Visit Minutes, and RFIs HVAC_26 Aug 26

The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide.  This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North  American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000. The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide  all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

SITE VISIT:

Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT. Commercial Inspection Facility 4408 N. Mingo Road Tulsa, OK 74116 All visitors will require a REAL ID to gain access to the installation. All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use:

Sponsor Information: Amanda Lonsdale

Email: [contact details removed]

Phone: [contact details removed]

Site: Tulsa Air National Guard Base, OK

The site visit is not required to submit a proposal, but is highly encouraged.

REQUESTS FOR INFORMATION:

All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to [contact details removed].

Proposal Submission Information:

The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact [contact details removed] for information regarding this solicitation.

EVALUATION OF RESPONSES / FACTORS:

Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation  procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award  Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to [contact details removed]. The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in  accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as  Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price  (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.