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Holiday Activities and Food (HAF) services DPS (SC240025)

Issued by Kent County Council · via UK Contracts Finder

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Published
3 Nov 2025
Closes
11 Sept 2026, 11:00 UTC
Value
GBP 40,00,000
Reference
BIP990723370
Location
United Kingdom
Sector
Education & Training
Type
services

Details

The Holiday Activities and Food (HAF) Programme in Kent focuses on supporting children's physical health and wellbeing by providing nutritious meals and engaging activities during school holidays. Families with children aged four to sixteen who are eligible for benefits-related Free School Meals (FSM) can access these free opportunities during the Easter, summer, and Christmas breaks.

This initiative is funded by the Department for Education (DfE), with grant conditions outlined in the Memorandum of Understanding signed by Kent County Council (KCC).

The programme aims to address the challenges some families face during school holidays, such as increased food and childcare costs and reduced household income, which can make it difficult to provide adequate meals and activities for children.

HAF offers a variety of enriching activities designed to keep children active and socially engaged during the holidays. Participating families also benefit from resources and support to help improve their understanding of nutrition and food budgeting.

The opportunity to apply for this contract was first made available in December 2024. As this is a Dynamic Purchasing System (DPS), bidders may submit applications at any time. However, submissions are reviewed in Rounds, as detailed in the Invitation to Tender.

For Round 4, please use the links and access codes provided for the Lots you wish to apply for. If you intend to bid for multiple Lots, you must submit a separate application for each. For example, if you wish to be considered for Lot 1 and Lot 2, you must submit all required documentation under Lot 1 and again under Lot 2. While the documentation required is the same for each Lot, it must be submitted separately to ensure your application is considered.

Links & Access Codes (at end of link):

Lot 1 - https: //www.kentbusinessportal.org.uk/respond/R46MD864HY

Lot 2 - https: //www.kentbusinessportal.org.uk/respond/3UC4VA5FY3

Lot 3 - https: //www.kentbusinessportal.org.uk/respond/22995AWTMW

Lot 4 - https: //www.kentbusinessportal.org.uk/respond/GS375C4WW4

Context for bidders

Kent County Council has 10 open notices on FreeTender. There are 123 open Education & Training tenders in United Kingdom. This one closes in 12 days.

Documents

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this education & training opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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